Council
Post-Meeting Agenda

Meeting #:
Date:	Monday, October 18, 2021
Time:	6:30 P.m. - 10:30 P.m.
Location:	Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)

Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at [e-mail].

Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131.

Audio/Video Record: The Municipality of Clarington makes an audio and video record of Council
meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be recording you and will make the recording public by publishing the recording on the Municipality’s website, www.clarington.net/calendar.

Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting.

Copies of Reports are available at www.clarington.net​

*Late Item added or a change to an existing item after the Agenda was published.

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1.

Call to Order

2.

Moment of Reflection

3.

Land Acknowledgement Statement

4.

Declaration of Interest

5.

Announcements

6.

Adoption of Minutes of Previous Meeting(s)

6.1

Minutes of a regular meeting of Council dated September 20, 2021

6.2

Minutes of a special meeting of Council dated September 27, 2021

7.

Presentations / Delegations

7.1

Sarah Rutherford - Recognition of Efforts and Dedication to the Orono Greens Project

7.2

Peter Cohen, Climate Justice Durham regarding PDS-045-21 - Clarington’s Green Development Program

7.3

Alyssa Scanga, Climate Justice Durham, regarding PDS-045-21 - Clarington’s Green Development Program

7.4

Libby Racansky regarding PDS-045-21 - Clarington’s Green Development Program

8.

Reports/Correspondence Related to Presentations/Delegations

9.

Consideration of Minutes

9.1

Advisory Committee Minutes

9.1.1

Minutes of the Diversity Committee dated September 2 and 23, 2021

9.1.2

Minutes of the Newcastle Arena Board dated September 14, 2021

9.1.3

Minutes of the Heritage Committee dated September 21, 2021

9.1.4

Minutes of the Newcastle Community Hall Board dated March 16, April 20, May 18, June 15 and September 28, 2021

9.1.5

Minutes of the Tourism Advisory Committee dated August 31, 2021

9.2

Standing Committee Minutes

9.2.1

Minutes of the Audit and Accountability Committee dated September 28, 2021

9.2.2

Minutes of the General Government Committee meeting dated September 27, 2021

9.2.3

Minutes of the Planning and Development Committee meeting dated October 4, 2021

10.

Communications

11.

Staff Reports and Staff Memos

11.1

Report CSD-007-21 - Community Arena and Hall Boards – Ongoing Challenges due to COVID-19

11.2

Report LGS-026-21 - Health Benefit Program 2021 Renewal to November 1, 2022

11.3

Memo from Ryan Windle, Director of Planning and Development Services regarding Request from Delpark Homes Ltd. for an exemption from the two-year freeze on submitting an application for Minor Variance related to a site specific Zoning By-law Amendment

(Motion for Direction - Suggested Motion Included in Memo)

11.4

Memo from Ryan Windle, Director of Planning and Development Services regarding Requirements to Request a Full Environmental Assessment for the Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing Facility

(Item 8.3.4 - Anaerobic Digestor Environmental Assessment of the September 27, 2021 General Government Committee Minutes)

11.5

Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding Questions Arising at Audit and Accountability Committee from Financial Update at June 30, 2021

(Item 8 of the September 28, 2021 Audit and Accountability meeting minutes)

12.

Business Arising from Procedural Notice of Motion (For Consideration at Subsequent Meeting)

13.

Unfinished Business

13.1

Michael Harris, P. Eng., Project Engineer, Region of Durham, Regarding a Request for Noise By-law Exemption for October 14, 2021, to November 5, 2021

(Referred from the September 27, 2021 General Government Committee meeting)

(Memo from Steve Brake, Director of Public Works included)

13.2

FSD-044-21 Snow Clearing Services

(Referred from the September 27, 2021 General Government Committee meeting)

Link to Report FSD-044-21

(Memo from Trevor Pinn, Director of Financial Services and Treasurer regarding FSD-044-21- Snow Clearing Services included)

(Councillor Zwart plans to introduce the attached amendment to the recommendations of the report)

13.3

Report FSD-036-21, Purchasing By-law (Referred from the September 28, 2021 Audit and Accountability Committee Meeting)

(Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding Referral of Purchasing By-law Update to Council included)

14.

Confidential Items

14.1

Confidential Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor regarding Anaerobic Digester – Host Community Agreement Dispute

(Distributed Under Separate Cover)

15.

By-laws

15.1

2021-072 - Being a by-law to amend By-law 2014-059 entitled “a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property”

(Item 5.3 of the September 27, 2021 General Government Committee Minutes)

15.2

2021-073 - Being a by-law to amend By-law 2014-059, being a by-law to regulate traffic and parking on highways, private property and municipality

(Item 8.3.3 of the September 27, 2021 General Government Committee Minutes)

15.3

2021-074 - Being a by-law to amend Election Sign By-law 2016-004

(Item 8.3.1 of the September 27, 2021 General Government Committee Minutes)

15.4

2021-075 - Being a by-law to amend the Road Occupancy By-law

(Item 8.3.2 of the September 27, 2021 General Government Committee Minutes)

15.5

2021-076 - Being a by-law to amend the Boulevard By-law

(Item 8.3.2 of the September 27, 2021 General Government Committee Minutes)

15.6

2021-077 - Being a by-law to provide policies and procedures for the procurement of goods and services

(Item 9 of the September 28, 2021 Audit and Accountability Minutes)

16.

Procedural Notices of Motion (For Consideration at Subsequent Meeting)

17.

Questions to Department Heads / Request for Staff Report(s)

18.

Confirming By-Law

19.

Adjournment