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General Government Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present:
  • Mayor A. Foster, 
  • Councillor G. Anderson, 
  • Councillor S. Elhajjeh, 
  • Councillor L. Rang, 
  • Councillor W. Woo, 
  • and Councillor M. Zwart 
Regrets:
  • Councillor C. Traill 
Staff Present:
  • M. Dempster, 
  • J. Newman, 
  • L. Turcotte, 
  • R. Maciver, 
  • T. Pinn, 
  • J. Gallagher, 
  • M. Chambers, 
  • L. Reck, 
  • G. Acorn, 
  • D. Speed, 
  • and D. Lyons 

1.
Call to Order

 

Councillor Zwart called the meeting to order at 9:32 a.m.

Councillor Rang joined later in the meeting at 9:44 a.m.

2.
Land Acknowledgement Statement

 

Councillor Woo led the meeting in the Land Acknowledgement Statement.

3.
Declaration of Interest

 

There were no disclosures of interest stated at this meeting.

4.
Announcements

 

Members of Committee announced upcoming community events and matters of community interest.

5.
Presentations/Delegations

 

5.1
Delegation by John Wildeboer, Co-Director, Brunchkins, Regarding Community Funding Grant Appreciation

This item has attachments. 
1.FW_ New Delegation Request from Wildeboer_Redacted.pdf

John Wildeboer, Co-Director, Brunchkins, was present to thank Committee for their Community Funding Grant. John provided an overview of Brunchkins, noting they will soon be opening a third location. John and the Brunchkins team delivered breakfast bags to Members of Committee. May Rhynold served with Brunchkins for eight years and thanked Council for their financial support. J. Wildeboer read a thank you letter from a family, displayed a video of the children at Brunchkins, and provided Members of Committee with a certificate of thanks. John answered questions from Members of Committee.

Councillor Rang joined the meeting at 9:44 a.m.

  • Resolution #GG-146-24
    Moved byCouncillor Rang
    Seconded byMayor Foster

    That the Delegation of John Wildeboer, Co-Director, Brunchkins, regarding Community Funding Grant Appreciation, be received with thanks.

    Carried

5.2
Delegation by Brian Sweny, Regarding Report PUB-015-24 - Open Air Burn By-law

This item has attachments. 
1.New Delegation Request from Sweny_Redacted.pdf

Brian Sweny was present regarding Report PUB-015-24 - Open Air Burn By-law. Brian expressed concerns regarding the restrictions to the by-law. B. Sweny stated that Mitchells Corners is not an urban area, and most properties have large brush piles, due to fallen trees. Brian explained that the burning happens when there is no wind. B. Sweny requested a change to the by-law to lower the requirement to one-two acres. Brian answered questions from Members of Committee.

5.3
Presentation by Sahar Foroutani, Area Manager, Homeless System Team, Region of Durham, Regarding Report CAO-005-24 - Tourism Office - Winter Warming Location

This item has attachments. 
1.New Delegation Request from Foroutani_Redacted.pdf
2.5.3 Homelessness Winter Warming Clarington.pdf

Sahar Foroutani, Area Manager, Homeless System Team, Region of Durham, was present regarding Report CAO-005-24 - Tourism Office - Winter Warming Location. Sahar provided an overview of winter warming centres and the role of Durham Region in addressing homelessness. S. Foroutani outlined the 2023-2024 season highlights, and the lessons learned. Sahar provided an overview of the homelessness numbers, shelter capacity, and outreach team interactions with the Municipality of Clarington. S. Foroutani explained Clarington's challenges, highlighted the benefits of the 181 Liberty Street South location, and answered questions from Members of Committee.

  • Alter the Agenda

    Resolution #GG-147-24
    Moved byMayor Foster
    Seconded byCouncillor Woo

    That the Agenda be altered to consider Report CAO-005-24 - Tourism Office - Winter Warming Location, at this time.

    Carried

6.
Consent Agenda

  

6.8
CAO-005-24 - Tourism Office - Winter Warming Location

This item has attachments. 
1.CAO-005-24.pdf
  • Resolution #GG-148-24
    Moved byMayor Foster
    Seconded byCouncillor Elhajjeh

    That Report CAO-005-24, and any related delegations or communication items, be received;

    That Council direct the Deputy CAO/Solicitor to execute a short-term lease of the former Tourism Office located at 181 Liberty Street South to The Regional Municipality of Durham, for the purposes of a Winter Warming Centre from November 2024 to April 2025 for a nominal rent;

    That Council request The Regional Municipality of Durham to engage and communicate with nearby businesses, residents and appropriate agencies to ensure they are informed of the Warming Centre at this site, what it involves and who to contact if individuals require support; and

    That all interested parties listed in Report CAO-005-24, and any delegations be advised of Council’s decision.

    Yes (6)Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
    Absent (1)Councillor Traill
    Carried on a recorded vote (6 to 0)

6.
Consent Agenda

 
  • Resolution #GG-149-24
    Moved byMayor Foster
    Seconded byCouncillor Rang

    That all items listed in Section 6, with the exception of Items 6.3 and 6.7, be approved on consent, in accordance with the Agenda.

    Carried

6.1
PUB-013-24 - Scugog Street Storm Sewer Outfall

This item has attachments. 
1.PUB-013-24.pdf
  • Resolution #GG-150-24

    That Report PUB-013-24, and any related delegations or communication items, be received;

    That Council approve an expenditure of up to $1,000,000 to complete the required repair to the Scugog Street storm sewer outfall and the funds for this project come from the Municipality’s annual allocation of the Ontario Community Infrastructure Fund (OCIF) grant; and

    That all interested parties listed in Report PUB-013-24, and any delegations be advised of Council’s decision.

6.2
PUB-014-24 - Hall Board Sustainability Project – Update

This item has attachments. 
1.PUB-014-24.pdf
  • Resolution #GG-151-24

    That Report PUB-014-24, and any related delegations or communication items, be received;

    That Council rescind Resolution GG-460-20 which authorized the extension of the head-lease agreement with the Kendal Community Centre and sub-lease agreements with Kendal Lions Club and Kendal Postal Outlet until December 31, 2025, and the CAO be authorized to terminate the leases;

    That Council authorize the CAO to execute Municipal Capital Facility Agreements (MCFA), in a form acceptable to the Deputy CAO/Solicitor, once confirmation has been received of registered Not-For Profit status of the entity for the operation of the following:

      1. Hampton Community Hall
      2. Brownsdale Community Centre
      3. Memorial Park Clubhouse
      4. Newtonville Town Hall
      5. Kendal Community Centre
      6. Orono Town Hall

    That the Kendal Community Centre MCFA include provisions to permit the party to enter into sub-lease agreements with Kendal Lions Club and Kendal Postal Outlet;

    That all subsequent agreement extensions be executed by the CAO, in accordance with the Delegation of Authority By-Law;

    That Council authorize staff to work with Haydon Community Association to develop a community partnership engagement framework;

    That staff assess the operation of the Haydon Community Hall and manage operating costs within the 2025 Community Services operating budget, and those ongoing costs be included in the 2026 operating budget update; and

    That all interested parties listed in Report PUB-014-24, and any delegations be advised of Council’s decision.

6.4
PDS-038-24 - Bowmanville Village Plan, 40M-2657 Assumption By-Law

This item has attachments. 
1.PDS-038-24.pdf
2.Attachment 1 to Report PDS-038-24.pdf
3.Attachment 2 to Report PDS-038-24.pdf
  • Resolution #GG-152-24

    That Report PDS-038-24, and any related delegations or communication items, be received;

    That the Deputy CAO of Planning and Infrastructure Services be authorized to issue a ‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads and other related works constructed within Plan 40M-2657;

    That the draft By-law (Attachment 2) to Report PDS-038-24, be approved; and

    That all interested parties listed in Report PDS-038-24 and any delegations be advised of Council’s decision

6.5
PDS-039-24 - Northglen West Phase 8, Plan 40M-2610 Assumption By-law

This item has attachments. 
1.PDS-039-24.pdf
2.Attachment 1 to Report PDS-039-24.pdf
3.Attachment 2 to Report PDS-039-24.pdf
  • Resolution #GG-153-24

    That Report PDS-039-24, and any related delegations or communication items, be received;

    That the Deputy CAO of Planning and Infrastructure Services be authorized to issue a ‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads and other related works constructed within Plan 40M-2610;

    That the draft By-law (Attachment 2) to Report PDS-039-24, be approved; and

    That all interested parties listed in Report PDS-039-24 and any delegations be advised of Council’s decision.

6.6
PDS-040-24 - Northglen West Phase 4, Plan 40M-2633 Assumption By-Law

This item has attachments. 
1.PDS-040-24.pdf
2.Attachment 1 to Report PDS-040-24.pdf
3.Attachment 2 to Report PDS-040-24.pdf
  • Resolution #GG-154-24

    That Report PDS-040-24 and any related delegations or communication items, be received.

    That the Deputy CAO of Planning and Infrastructure Services be authorized to issue a ‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads and other related works constructed within Plan 40M-2633;

    That the draft By-law (Attachment 2) to Report PDS-040-24, be approved; and

    That all interested parties listed in Report PDS-040-24 and any delegations be advised of Council’s decision.

6.9
FSD-042-24 - Renovation of Clarington Emergency and Fire Services Station 1 

This item has attachments. 
1.FSD-042-24.pdf
  • Resolution #GG-155-24

    That Report FSD-042-24, and any related delegations or communication items, be received;

    That the proposal received from Snyder Construction. with a bid amount of $1,160,064.00 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2024-38 be awarded the contract for the completion of the renovations of Emergency and Fire Services Station 1; and

    The total funding required for this project is $1,276,071.00, which includes the construction costs of $1,160,064.00(Net HST Rebate) and other related costs such as contingency in the amount of $116,007.00 (Net HST Rebate) be funded from the approved budget; and

    That all interested parties listed in Report FSD-042-24, and any delegations be advised of Council’s decision.

6.3
PUB-015-24 - Open Air Burn By-law

This item has attachments. 
1.PUB-015-24.pdf
2.Attachment 1 to Report PUB-015-24.pdf
  • Resolution #GG-156-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    That Report PUB-015-24, and any related delegations or communication items, be received;

    That By-law 2012-062, to regulate open-air burning, be repealed;

    That a by-law be brought forward to reflect scenario 3, outlined in Report PUB-015-24; and

    That all interested parties listed in Report PUB-015-24, and any delegations be advised of Council’s decision.

    Motion Withdrawn
  • Resolution #GG-157-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That Report PUB-015-24, be referred back to Staff, to report back by the end of the year, incorporating scenarios two and three, stated in Report PUB-015-24, so both urban and rural residents can burn on their property; and

    That Staff review the size of the fire pits, respecting fire bans, and permitting.

    Carried

6.7
FSD-040-24 - Green Development Framework – Update and Program Implementation

This item has attachments. 
1.FSD-040-24.pdf
2.Attachment 1 to Report FSD-040-24.pdf
  • Resolution #GG-158-24
    Moved byCouncillor Woo
    Seconded byMayor Foster

    That Report FSD-040-24, and any related delegations or communication items, be received;

    That the proposal received from The Urban Equation Corporation, the second highest scoring proponent meeting all terms, conditions and specifications of RFP2024-6 be awarded the contract for the provision of Green Development Framework – Update and Program Implementation;

    That the funds required to complete this project be funded from the approved budget; and

    That all interested parties listed in Report FSD-040-24, and any delegations be advised of Council’s decision.

    Carried

7.
Items for Separate Discussion

 

7.1
Correspondence from Nancy and Hugh Towie, Regarding Clarington Polar Bear Swim - January 1, 2025

This item has attachments. 
1.Clarington Polar Bear Swim January 1, 2025.pdf
  • Resolution #GG-159-24
    Moved byCouncillor Woo
    Seconded byCouncillor Anderson

    That Item 7.1, Correspondence from Nancy and Hugh Towie, Regarding Clarington Polar Bear Swim - January 1, 2025, be referred to Staff.

    Carried

8.
Unfinished Business

 

9.
New Business

 

9.1
Garbage Receptacles - Councillor Rang

This item has attachments. 
1.RANG - Garbage Receptacles.pdf
  • Resolution #GG-160-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    Whereas there have been a growing number of complaints from residents and businesses concerning the amount of litter in the downtown core and the downtown core is a major driver of economic activity and current trash receptacles may be insufficient to address the growing challenge;

    Therefore be it resolved that Staff be directed to study the feasibility and cost of adding receptacles – or replacing existing receptacles – to better address this challenge.

    Carried

9.2
Budget Meetings - Mayor Foster

This item has attachments. 
1.FOSTER - Budget Meeting Time Change.pdf
  • Resolution #GG-161-24
    Moved byMayor Foster
    Seconded byCouncillor Woo

    Whereas, when the multi-year meeting schedule was approved, November 25, 2024, was set as a Special Budget Meeting;

    Whereas there is a need to move the meeting date for consideration of Council amendments to the Annual Update to the 2024-2027 Clarington Multi-Year Budget;

    Now therefore be it resolved that, in accordance with subsection 4.16.1(b) of the Procedural By-law, the November 25, 2024, Special Budget meeting, be cancelled;

    That consideration of Council amendments to the Annual Update to the 2024-2027 Clarington Multi-Year Budget will take place during the January 13, 2025, General Government Committee (GGC) meeting; and

    That, in accordance with subsection 4.4.2 of the Procedural By-law, a Special Budget meeting be called for immediately following the January 13, 2025, GGC meeting, in the Council Chambers and via electronic means, to consider recommendations from GGC regarding “Council amendments to the Annual Update to the 2024-2027 Clarington Multi-Year Budget.”

    Carried
  • Resolution #GG-162-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    That in accordance with Section 7.16.5 of the Procedural By-law, a New Business Item, regarding Non-Property Tax Revenue, be added to the Agenda.

    Carried

9.3
Non-Property Tax Revenue - Councillor Rang

This item has attachments. 
1.RANG - Non-Property Tax Revenue.pdf
  • Resolution #GG-163-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    Whereas, the Municipality of Clarington is a growing community with increasing financial needs; and

    Whereas, the Municipal Act, 2001 legislates how the Municipality may earn revenue;

    Now therefore be it resolved that Staff report back to the January 13, 2025, General Government Committee meeting, on the non-property tax revenue options available to the Municipality, an overview on the required process for implementation and required resources.

    Carried

10.
Confidential Items

 

11.
Adjournment

 
  • Resolution #GG-164-24
    Moved byMayor Foster
    Seconded byCouncillor Elhajjeh

    That the meeting adjourn at 11:40 a.m.

    Carried
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