Clarington Public Library, Museum and Archives
Regular Board Meeting Agenda

Meeting #:

Date:

Thursday, March 23, 2023

Time:

5:00 P.m. - 6:00 P.m.

Location:

Bowmanville Mezzanine Room or Electronic Participation for Board Members

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1.

Call to Order

2.

Approval of Agenda

• THAT the Clarington Public Library Board approve the agenda of the March 23, 2023 Regular Board Meeting

3.

Declaration of Interest

4.

Closed Session: Administrative Report No. A44-23

• THAT the Clarington Public Library Board move into closed session to discuss Confidential Administrative Report No. A44-23 - Personal matters about an identifiable individual(s). (Public Libraries Act, R.S.O. 1990, c. P.44, Sec. 16.1, 4)

4.1

Closed Session Portion to Discuss Confidential Administrative Report No. A44-23

5.

Library Operational Review and Service Area Presentations

CEO Monika Machacek will provide an overview of library operations and introduce staff members Emily Smith, Programs Coordinator, and Keisha Gomes, Manager of Human Resources for brief presentations to the board

6.

Consent Items

• THAT the Clarington Public Library Board receives and approves the items in Consent

6.1

Adoption of the Previous Regular Board Meeting Minutes

6.2

Correspondence, Media, Memoranda for Information

6.2.1

Orono Times, February 2023 Article “Libraries are More than Just Books”

6.3

Staff Reports

6.3.1

Admin. Report No. A45-23: February 28, 2023 – Library Financial Report

6.3.2

Admin. Report No. A46-23: February 28, 2023 – Museum Financial Report

6.3.3

Admin. Report No. A47-23: Health & Safety Policy Statement – Board Review

7.

Discussion Period

7.1

Administrative Report No. A48-23: March 2023 Chief Executive Officer Report

• MOTION: THAT the Clarington Public Library Board receive Administrative Report No. A48–23 March 2023 Chief Executive Officer Report as information.

7.2

Admin. Report No. A49-23: Revised Library Board Bylaws

• THAT the Clarington Public Library Board receive Administrative Report No. A49-23 and adopt the revised By-Laws.

   

• THAT the Clarington Public Library Board establish and populate the following standing committees:

  1. Executive
  2. Finance
  3. Community Relations
  4. Policy
• THAT the Clarington Public Library Board elect one (1) trustee to serve as the Ontario Library Services Board Trustee

   

• THAT the Clarington Public Library Board remove the Museums and Archives Advisory Committee (MAAC) as a standing committee effective March 23, 2023.

7.3

Admin. Report No. A50-23: Strategic Planning Process

• THAT the Clarington Public Library Board receive Administrative Report No. A50-23: Strategic Planning Process and launch the strategic planning process as outlined in the report.

8.

New Business / Updates

9.

Adjournment

• THAT the Clarington Public Library Board be adjourned at   p.m.