If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131

General Government Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present:
  • Mayor A. Foster, 
  • Councillor G. Anderson, 
  • Councillor S. Elhajjeh, 
  • Councillor C. Traill, 
  • and Councillor M. Zwart 
Regrets:
  • Councillor L. Rang 
  • and Councillor W. Woo 
Staff Present:
  • M. Dempster, 
  • J. Newman, 
  • L. Patenaude, 
  • R. Maciver, 
  • T. Pinn, 
  • C. Salazar, 
  • D. Speed, 
  • and J. Gallagher 
Other Staff Present:

  • P. Da Silva, K. Ferguson

     

1.
Call to Order

 

Mayor Foster called the meeting to order at 9:32 a.m.

2.
Land Acknowledgement Statement

 

Councillor Zwart led the meeting in the Land Acknowledgement Statement.

  • Suspend the Rules

    Resolution #GG-048-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Elhajjeh

    That the Rules of Procedure be suspended to add an additional item to the Agenda, as Item 10.1, regarding Ontario Power Generation Host Community Agreement.

    Carried

3.
Declaration of Interest

 

There were no disclosures of interest stated at this meeting.

4.
Announcements

 

Members of Committee announced upcoming community events and matters of community interest.

5.
Presentations/Delegations (10 Minute Time Limit)

 

5.1
Delegation by Lynn Jeffs, Ambassador, Gems for Gems, Regarding Report PUB-008-24 Hope's Cradle Referral

This item has attachments. 
1.New Delegation Request from Jeffs_Redacted.pdf
2.5.1 HOPES CRADLE Clarington April 8 2024.pdf

Lynn Jeffs, Ambassador, Gems for Gems, was present regarding Report PUB-008-24 Hope's Cradle Referral. Using an electronic presentation, Lynn provided an overview of the Bowmanville Hope's Cradle which was created in May 2023. L. Jeffs stated the concerns addressed by Durham Children’s Aid Society and Durham Regional Police Service. Lynn noted that the Program Supervisor for the Ministry of Children and Social Services stated that the cradle is not a provincial matter. L. Jeffs explained that the cradle is a safe option, and it supports both mothers and babies. Lynn added that Clarington has been supportive to date, but a decision to not pursue the cradle will reflect badly on Clarington. L. Jeffs stated that Council has the authority and should demand the official opening of Hope's Cradle in Clarington immediately. L. Jeffs answered questions from Members of Committee.

  • Alter the Agenda

    Resolution #GG-049-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Zwart

    That the Agenda be altered to consider Item 8.1, Report PUB-008-24 Hope's Cradle Referral, at this time.

    Carried

8.
Unfinished Business

 

8.1
PUB-008-24 - Hopes Cradle Referral

This item has attachments. 
1.PUB-008-24.pdf
2.Attachment 1 to Report PUB-008-24.pdf
  • Resolution #GG-050-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That Report PUB-008-24, and any related delegations or communication items, be received;

    That the Hope's Cradle remain operational;

    That a formal announcement be made; and

    That all interested parties listed in Report PUB-008-24, and any delegations be advised of Council’s decision.

    Carried

5.
Presentations/Delegations (10 Minute Time Limit)

  

5.2
Presentation from Jennifer Hess, Manager, Investment Services, and Keith Taylor, Chief Investment Officer, ONE Investment, Regarding Report FSD-015-24 Adoption of Prudent Investor Standard and Agreement with ONE JIB

This item has attachments. 
1.5.2 Clarington - Prudent Investment - April 8 2024 FINAL.pdf

Jennifer Hess, Manager, Investment Services, and Keith Taylor, Chief Investment Officer, ONE Investment, were present regarding Report FSD-015-24 Adoption of Prudent Investor Standard and Agreement with ONE JIB. Using an electronic presentation, Jennifer provided the background of ONE Investment, including ONE Investment Municipal Clients, benefits, governance, and legislation and regulation. J. Hess provided an overview of ONE Joint Investment Board, including the roles under the prudent investment program. Keith explained the background of the ONE Investment OCIO provider, and the benefits of OCIO. K. Taylor provided an overview of the future growth of the model. Keith answered questions from Members of Committee.

  • Alter the Agenda

    Resolution #GG-051-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Elhajjeh

    That the Agenda be altered to consider Item 6.5, Report FSD-015-24 Adoption of Prudent Investor Standard and Agreement with ONE JIB, at this time.

     

    Carried

6.
Consent Agenda

  

6.5
FSD-015-24 - Adoption of Prudent Investor Standard and Agreement with ONE JIB

This item has attachments. 
1.FSD-015-24.pdf
2.Attachment 1 to Report FSD-015-24.pdf
3.Attachment 2 to Report FSD-015-24.pdf
4.Attachment 3 to Report FSD-015-24.pdf
5.Attachment 4 to Report FSD-015-24.pdf
  • Resolution #GG-052-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Zwart

    That Report FSD-015-24, and any related delegations or communication items, be received;

    That the By-law attached to Report FSD-015-24, as attachment 1, be approved with the effective date to be determined upon the successful execution of the agreement with ONE JIB;

    That the Draft Investment Policy, as attachment 2, be approved with the same effective date as the by-law mentioned above, and that Staff be directed to update references in the policy for the effective date of the prudent investor standard;

    That Policy CP-003 Investment Policy be renamed, Policy CP-003 Investment Policy (Legal List);

    That the Mayor and CAO be authorized to execute the agreement with ONE JIB, substantially in the form as included as Attachment #3 to Report FSD-015-24;

    That the Deputy CAO, Finance and Technology/Treasurer be directed to complete the required documentation client questionnaire; and

    That all interested parties listed in Report FSD-015-24, and any delegations be advised of Council’s decision.

    Carried

5.
Presentations/Delegations (10 Minute Time Limit)

  

5.3
Presentation from Rob Maciver, Deputy CAO/Solicitor, Regarding Report LGS-016-24 Site Alteration By-law Update

This item has attachments. 
1.5.3 2024-04-08 - Site Alteration By-law.pdf

Rob Maciver, Deputy CAO/Solicitor, was present regarding Report LGS-016-24 Site Alteration By-law Update. Using an electronic presentation, Rob provided an overview of the Site Alteration By-law, legislative background, and public consultation. R. Maciver outlined the proposed changes to the by-law including prohibitions, exemptions, permits, fees, and enforcement. Rob provided an overview of the public awareness initiatives including public education, inclusion in the Municipal Law Enforcement Communications Plan, reporting "Hotline", and consistent enforcement. R. Maciver answered questions from Members of Committee.

6.
Consent Agenda

 
  • Resolution #GG-053-24
    Moved byCouncillor Traill
    Seconded byCouncillor Elhajjeh

    That all items listed in Section 6, with the exception of Items 6.11, and 6.12, be approved on consent, in accordance with the Agenda.

    Carried

6.1
FSD-011-24 - 2023 Annual Statement of Cash-in-Lieu of Parkland

This item has attachments. 
1.FSD-011-24.pdf
2.Attachment 1 to Report FSD-011-24.pdf
  • Resolution #GG-054-24

    That Report FSD-011-24, and any related delegations or communication items, be received for information.

6.2
FSD-012-24 - 2023 Annual Building Permit Fees Report

This item has attachments. 
1.FSD-012-24.pdf
2.Attachment 1 to Report FSD-012-24.pdf
  • Resolution #GG-055-24

    That Report FSD-012-24 be received for information.

6.3
FSD-013-24 - 2023 Annual Statement of Development Charges Reserve Funds

This item has attachments. 
1.FSD-013-24.pdf
2.Attachment 1 to Report FSD-013-24.pdf
3.Attachment 2 to Report FSD-013-24.pdf
4.Attachment 3 to Report FSD-013-24.pdf
5.Attachment 4 to Report FSD-013-24.pdf
  • Resolution #GG-056-24

    That Report FSD-013-24, and any related delegations or communication items, be received for information.

6.4
FSD-014-24 - 2023 Investments Annual Report

This item has attachments. 
1.FSD-014-24.pdf
  • Resolution #GG-057-24

    That Report FSD-014-24, and any related delegations or communication items, be received; and

    That all interested parties listed in Report FSD-014-24, and any delegations be advised of Council’s decision.

6.6
FSD-016-24 - Project Management Services - Operations Depot, Fire Station and Fire Training Facility

This item has attachments. 
1.FSD-016-24.pdf
  • Resolution #GG-058-24

    That Report FSD-016-24, and any related delegations or communication items, be received;

    That the proposal received from Colliers Project Leaders Inc. being the most responsive bidder meeting all terms, conditions and specifications of RFP2024-3 be awarded the contract for the provision of Project Management Services for the new Operations Depot, Fire Station and Fire Training Facility;

    That the funds required for this project in the amount of $522,700.42 (Net HST Rebate) be funded from the approved budget; and

    That all interested parties listed in Report FSD-016-24, and any delegations be advised of Council’s decision.

6.7
FSD-017-24 - Veteran’s Square and Courtyard Revitalization

This item has attachments. 
1.FSD-017-24.pdf
  • Resolution #GG-059-24

    That Report FSD-017-24, be received;

    That J. Hoover Ltd with a total bid amount of $1,301,771.41 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2024-5 including all provisional items, be awarded the contract for the landscaping and renovations of the Veteran’s Square and Courtyard, as required by the Community Services Division;

    That the total funds required for this project is $1,359,672.85 (Net HST Rebate), which includes construction costs of $1,301,771.41 (Net HST Rebate) and other related costs such as design, inspection, testing, contract administration and contingencies of $57,901.44 (Net HST Rebate) is in the approved budget allocation as provided and be funded from the following accounts:

    Description

    Account Number

    Amount

    Veteran’s Square Rehabilitation

    110-42-421-84232-7401

    $1,050,050.00

    Building and Property Improvements

    110-42-421-83718-7401

    $309,622.85

    That all interested parties listed in Report FSD-017-24, and any delegations be advised of Council’s decision.

6.8
LGS-014-24 - Clarington’s 2024-2027 IDEA Strategy

This item has attachments. 
1.LGS-014-24.pdf
2.Attachment 1 to Report LGS-014-24.pdf
  • Resolution #GG-060-24

    That Report LGS-014-24, and any related delegations or communication items, be received;

    That the 2024-2027 Inclusion, Diversity, Equity and Anti-Racism (IDEA) Strategy attached to Report LGS-014-24, as Attachment 1, be approved; and

    That all interested parties listed in Report LGS-014-24, and any delegations be advised of Council’s decision.

6.9
LGS-015-24 - 2024-2028 Multi-Year Accessibility Plan

This item has attachments. 
1.LGS-015-24.pdf
2.Attachment 1 to Report LGS-015-24.pdf
  • Resolution #GG-061-24

    That Report LGS-015-24, and any related communication items, be received;

    That the 2024-2028 Multi-Year Accessibility Plan, attached to Report LGS-015-24, as Attachment 1, be approved;

    That the 2024-2028 Multi-Year Accessibility Plan be posted on Clarington’s website in accordance with Regulations; and

    That all interested parties listed in Report LGS-015-24 be advised of Council’s decision.

6.10
LGS-016-24 - Site Alteration By-law Update 

This item has attachments. 
1.LGS-016-24.pdf
2.Attachment 1 to Report LGS-016-24.pdf
3.Attachment 2 to Report LGS-016-24.pdf
  • Resolution #GG-062-24

    That Report LGS-016-24, and any related delegations or communication items, be received;

    That the Site Alteration By-law included as Attachment 2 to Report LGS-016-24, be enacted; and

    That all interested parties listed in Report LGS-016-24, and any delegations, be advised of Council’s decision.

6.11
PUB-007-24 - Traffic and Parking Bylaw Amendment - Speed Limit Reduction in School Zones

This item has attachments. 
1.PUB-007-24.pdf
2.Attachment 1 to Report PUB-007-24.pdf
  • Resolution #GG-063-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Elhajjeh

    That Report PUB-007-24, and any related delegations or communication items, be received;

    That the By-law attached to Report PUB-007-24, as attachment 1, be approved;

    That up to $70,000 from the Municipal Capital Works Reserve Fund be used to fund the additional signage required; and

    That all interested parties listed in Report PUB-007-24, and any delegations be advised of Council’s decision.

  • Amendment

    Resolution #GG-064-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Elhajjeh

    That the foregoing Resolution GG-063-24 be amended by adding the following after paragraph 3:

    That Staff be directed to engage Durham Region to request they match Clarington’s criteria for speed limits in school zones;

    That Staff engage the School Board Trustees for their comments and support;

    Carried

  • Amendment

    Resolution #GG-065-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That the foregoing Resolution #GG-063-24 be amended by adding the following before the last paragraph:

    That Staff request the Ministry of Transportation to reduce speeds on Highway 35/115, in the area of Clarke Highschool.

    Carried

  • Main Motion as Amended

    Resolution #GG-066-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Elhajjeh

    That Report PUB-007-24, and any related delegations or communication items, be received;

    That the By-law attached to Report PUB-007-24, as attachment 1, be approved;

    That up to $70,000 from the Municipal Capital Works Reserve Fund be used to fund the additional signage required;

    That Staff be directed to engage Durham Region to request they match Clarington’s criteria for speed limits in school zones;

    That Staff engage the School Board Trustees for their comments and support;

    That Staff request the Ministry of Transportation to reduce speeds on Highway 35/115, in the area of Clarke Highschool; and

    That all interested parties listed in Report PUB-007-24, and any delegations be advised of Council’s decision.

    Carried

6.12
CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our Community

This item has attachments. 
1.The Perfect Storm - Impact of Provincial Changes on our Community - CAO-002-24.pdf
2.Attachment 1 to Report CAO-002-24.pdf
3.Attachment 2 to Report CAO-002-24.pdf
4.Attachment 3 to Report CAO-002-24.pdf
5.Attachment 4 to Report CAO-002-24.pdf
6.Attachment 5 to Report CAO-002-24.pdf
7.Attachment 6 to Report CAO-002-24.pdf
8.Attachment 7 to Report CAO-002-24.pdf
  • Resolution #GG-067-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Zwart

    That Report CAO-002-24, and any related delegations or communication items, be received;

    That Council request the Province stop using CMHC data to validate housing starts, but as a starting point, and allow Municipalities to identify any inconsistencies with tangible evidence prior to making a funding decision;

    That Fiscal Impact Assessments be undertaken for all Secondary Plans (inclusive of those completed) to understand the full impact of the legislative changes on each, in particular parkland and DC revenues, and report back to Council prior to any further approvals (inclusive of development application approvals);

    That a communications campaign be undertaken to explain the impact of the changes that are beyond our control, and how they will impact our community – both now and into the future;

    That this report be forwarded to all Ontario municipalities with housing targets, the Province of Ontario, and the Members of Provincial Parliament representing Clarington; and

    That all interested parties listed in Report CAO-002-24, and any delegations be advised of Council’s decision.

    Yes (5)Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart, and Councillor Elhajjeh
    Absent (2)Councillor Rang, and Councillor Woo
    Carried on a recorded vote (5 to 0)

7.
Items for Separate Discussion

 

7.1
PUB-009-24 - Orono Town Hall 125th Anniversary – Funding Request

This item has attachments. 
1.PUB-009-24.pdf
2.Attachment 1 to Report PUB-009-24.pdf
3.Attachment 2 to Report PUB-009-24.pdf
  • Resolution #GG-068-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Traill

    That Report PUB-009-24, and any related delegations or communication items, be received;

    That the funding request from the Orono Town Hall Board to assist with the events identified as part of their 125th anniversary be received with thanks; and

    That all interested parties listed in Report PUB-009-24, and any delegations be advised of Council’s decision.

    Carried

9.
New Business

 

9.1
Homelessness Crisis (Councillor Rang)

This item has attachments. 
1.Councillor Rang - Homelessness Crisis Motion.pdf

In accordance with Section 7.16.8 of the Procedural By-law 2023-033, the matter was not considered as Councillor Rang sent regrets for this meeting.

10.
Confidential Items

 

  • Suspend the Rules

    Resolution #GG-069-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Anderson

    That the Rules of Procedure be suspended to extend the meeting until 12:30 p.m.

    Carried

  • Recess

    Resolution #GG-070-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Zwart

    That the Committee recess for 10 minutes.

    Carried

    The meeting reconvened at 11:57 a.m. with Mayor Foster in the Chair.


  • Closed Session

    Resolution #GG-071-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Anderson

    That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with the following:

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
    • information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and
    • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
    Carried

10.1
Ontario Power Generation Host Community Agreement

 

Rise and Report

The meeting resumed in open session at 12:56 p.m.

Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to Staff.

11.
Adjournment

 
  • Resolution #GG-072-24
    Moved byCouncillor Anderson
    Seconded byCouncillor Elhajjeh

    That the meeting adjourn at 12:57 p.m.

    Carried
No Item Selected