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General Government Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)
Members Present:
  • Mayor A. Foster,
  • Councillor G. Anderson,
  • Councillor R. Hooper,
  • Councillor J. Jones,
  • Councillor J. Neal,
  • and Councillor M. Zwart
Regrets:
  • Councillor C. Traill
Staff Present:
  • A. Allison,
  • J. Newman,
  • L. Patenaude,
  • G. Acorn,
  • S. Brake,
  • T. Pinn,
  • and M. Perini

Mayor Foster called the meeting to order at 9:30 a.m.

Councillor Anderson led the meeting in the Land Acknowledgement Statement.

There were no disclosures of interest stated at this meeting.

Members of Committee announced upcoming community events and matters of community interest.

Marilyn Morawetz, Jury Lands Foundation, was present regarding Camp 30. Ms. Morawetz stated that the seeds of hope have been planted and expressed her thanks to Council for their continued support toward the goal of protecting and repurposing the Camp 30/Boys Training School heritage site. She requested that a meeting be held with municipal Staff, including the Solicitor, to be fully apprised of the details in the legal agreement including how the Jury Lands Foundation will assume its stewardship obligations and more specific planning can take place.

Ms. Morawetz added that Community Services, Public Works, and Planning and Development Services Staff should be included in the meeting, to understand their roles as the green space will be designated as Municipal Wide Parkland. She understands that the cafeteria building and 2 acres of land have been transitioned to the municipality and expressed her concern regarding the stability and security of the buildings still in possession of the landowners and the impact that may have on their work. Ms. Morawetz requested Council's support and direction on how the landowner's financial transfer could best support the foundation's efforts in fundraising, obtaining in-kind sweat equity and professional support, and in pursuing grants and other revenue-generating activities. She stated that through the requested meeting, they hope to establish how they will access the documentation required to confirm municipal ownership of the cafeteria building and designated lands in accordance with the agreement. Ms. Morawetz added that it would be an essential part of their application for charitable status, and their fundraising mandate. She also requested confirmation from the municipality on the foundation's obligation going forward as stewards of the heritage park and buildings. She concluded by thanking Council for their support and answered questions from Members of Committee.

  • Resolution #GG-001-22
    Moved byCouncillor Hooper
    Seconded byCouncillor Neal

    That Communication Items 7.1 and 7.2 be received for information.

    Carried
  • Resolution #GG-002-22

    That Communication Item 7.1, Minutes of the Solina Hall Board dated December 14, 2021, be received for information.

  • Resolution #GG-003-22

    That Communication Item 7.2, Minutes of the Newcastle Village Community Hall Board dated December 21, 2021, be received for information. 

  • Resolution #GG-004-22
    Moved byCouncillor Jones
    Seconded byCouncillor Neal

    That Communication Item 7.3, Ron Wakeford, Regarding Speeding on Centerfield Drive in Courtice, be referred to Staff. 

    Carried

Councillor Hooper chaired this portion of the meeting.

  • Resolution #GG-005-22
    Moved byMayor Foster
    Seconded byCouncillor Anderson

    That Report PWD-001-22 and any related communication items, be received;

    That Staff coordinate the development of an agreement with one of the School Boards in Courtice to establish a Cricket Pitch overlay on one of their existing sports fields; and

    That all interested parties listed in Report PWD-001-22 and any delegations be advised of Council’s decision.

    Carried as Amended Later in the Meeting

    See following motion.


  • Amendment:
    Resolution #GG-006-22
    Moved byCouncillor Neal
    Seconded byCouncillor Anderson

    That the foregoing Resolution #GG-005-22 be amended by adding the following after paragraph two:

    "That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the establishment of a Cricket Pitch overlay on the previously identified Municipal soccer field at Rickard Neighbourhood Park in Newcastle".

    Carried
  • Main Motion as Amended

    Resolution #GG-007-22
    Moved byMayor Foster
    Seconded byCouncillor Anderson

    That Report PWD-001-22 and any related communication items, be received;

    That Staff coordinate the development of an agreement with one of the School Boards in Courtice to establish a Cricket Pitch overlay on one of their existing sports fields; 

    That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the establishment of a Cricket Pitch overlay on the previously identified Municipal soccer field at Rickard Neighbourhood Park in Newcastle; and

    That all interested parties listed in Report PWD-001-22 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #GG-008-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Item 8.1.2, New Business - Development of Phase 1 for the Courtice Waterfront Park, be referred to the end of the agenda (after item 11.2).

    Carried

Councillor Zwart chaired this portion of the meeting.

  • Resolution #GG-009-22
    Moved byCouncillor Hooper
    Seconded byMayor Foster

    That Report ESD-001-22 be received for information.

    Carried

Mayor Foster chaired this portion of the meeting.

  • Resolution #GG-010-22
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That Report CSD-001-22 and any related communication items, be received;

    That Option 2 – Expansion of Indoor Recreation at the South Bowmanville location, be approved and adopted as the location for the proposed indoor recreation expansion plan;

    That the proposed project budget of $57,636,300, be referred to the 2022 budget for consideration; and

    That all interested parties listed in Report CSD-001-22 and any delegations be advised of Council’s decision.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Absent (1)Councillor Traill
    Carried on a recorded vote (4 to 2)

    Later in the meeting, see following motion.


  • Resolution #GG-011-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-010-22 for a second time.

    Carried

    The foregoing resolution #GG-010-22 was then carried on a recorded vote.


  • Resolution #GG-012-22
    Moved byCouncillor Anderson
    Seconded byCouncillor Zwart

    That Report CSD-002-22 and any related communication items, be received;

    That Council refer the proposed budget of $6,402,000 (exclusive of debt administration costs) to the 2022 budget for consideration; and

    That all interested parties listed in Report CSD-002-22 and any delegations be advised of Council’s decision.

    Yes (6)Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart
    Absent (1)Councillor Traill
    Carried on a recorded vote (6 to 0)
  • Resolution #GG-013-22
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    That Report CSD-003-22 be received for information.

    Carried

Councillor Jones chaired this portion of the meeting.

  • Resolution #GG-014-22
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That LGS-001-22, and any related communication items, be received;

    That the By-law attached as Attachment 1 to LGS-001-22, to update the Terms of Reference for the Municipality of Clarington’s Compliance Audit Committee, be approved; and

    That all interested parties listed in LGS-001-22 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #GG-015-22
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report LGS-002-22 and any related communication items, be received;

    That the By-law attached to Report LGS-002-22, as attachment 1, be approved; and

    That all interested parties listed in Report LGS-002-22 and any delegations be advised of Council’s decision.

    Carried

Councillor Neal chaired this portion of the meeting.

  • Resolution #GG-016-22
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Report FSD-001-22 and any related communication items, be received;

    That the By-law attached to Report FSD-001-22, as attachment 1, be approved; and

    That all interested parties listed in Report FSD-001-22 and any delegations be advised of Council's decision.

    Carried
  • Resolution #GG-017-22
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report FSD-002-22 and any related communication items, be received;

    That the Director of Financial Services/Treasurer be directed to re-establish the COVID-19 Property Tax Deferral Program allowing a deferral of taxes, interest and penalty free, to qualifying taxpayers for a period of up to sixty days for the first six months of the 2022 taxation year; and

    That all interested parties listed in Report FSD-002-22 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #GG-018-22
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report FSD-003-22 and any related communication items, be received;

    That Staff be directed to procure the services of a business valuator for the purposes of determining an En Bloc Fair Market Value of the equity of Elexicon Corporation provided that the cost is equally shared between the Town of Ajax, Town of Whitby and the City of Belleville; and

    That all interested parties listed in Report FSD-003-22 and any delegations be advised of Council's decision.

    Carried
  • Resolution #GG-019-22
    Moved byMayor Foster
    Seconded byCouncillor Anderson

    That Report FSD-004-22 and any related communication items, be received;

    That up to $12,100 from the Municipal Capital Works Reserve Fund and $108,090 from the Development Charges – Parks Reserve Fund be authorized to complete the Farewell Creek Phase 2B and Phase 3 projects; and

    That all interested parties listed in Report FSD-004-22 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #GG-020-22
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That Item 9.1, Memo from Stephen Brake, Director of Public Works, Regarding Recent Train Whistle Cessation Projects within Markham and York Region Update, be received for information.

    Carried
  • Resolution #GG-021-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Clarington provide all necessary information to the MECP in order that they can give due consideration to ordering an Environmental Assessment for the anaerobic digester.

    Referred

    See following motion.


  • Councillor Anderson chaired this portion of the meeting.

    Resolution #GG-022-22
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That the foregoing Resolution #GG-021-22 be referred to the February 7, 2022, Joint General Government and Planning and Development Services Committees meeting. 

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Absent (1)Councillor Traill
    Carried on a recorded vote (4 to 2)

Mayor Foster chaired this portion of the meeting.

Members of Committee asked questions to the Department Heads.

  • Resolution #GG-023-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Director of Public Works report back on the possibility of installing paid parking meters at the municipal waterfront parking lots.

    Carried
  • Resolution #GG-024-22
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That Item 11.1, Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor, Regarding Beech Avenue Red Oak Tree, be received for information.

    Carried
  • Resolution #GG-025-22
    Moved byCouncillor Neal
    Seconded byCouncillor Anderson

    That Item 11.2, Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility Dispute, be referred to the January 24, 2022 Council meeting.

    Carried
  • Resolution #

    The Committee recessed for their one hour scheduled break in accordance with the Procedural By‑law.

     

    The meeting reconvened at 1:00 p.m. with Mayor Foster in the Chair.


  • Item 8.1.2 New Business – Development of Phase 1 for the Courtice Waterfront Park (Councillor Neal)

    Closed Session

    Resolution #GG-026-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board.

    Carried

    Rise and Report

    The meeting resumed in open session at 1:34 p.m.

    Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.


  • Resolution #GG-027-22
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Staff commence development of Phase 1 for the Courtice waterfront park on land currently in municipal ownership; and

    That Staff report on the acquisition of property for Phase 2 of the Courtice waterfront park.

    Yes (3)Councillor Anderson, Councillor Jones, and Councillor Neal
    No (3)Mayor Foster, Councillor Hooper, and Councillor Zwart
    Absent (1)Councillor Traill
    Motion Lost on a recorded vote (3 to 3)
  • Resolution #GG-028-22
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That the meeting adjourn at 1:51 p.m.

    Carried