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General Government Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present:
  • Mayor A. Foster, 
  • Councillor S. Elhajjeh, 
  • Councillor L. Rang, 
  • Councillor C. Traill, 
  • Councillor W. Woo, 
  • and Councillor M. Zwart 
Regrets:
  • Councillor G. Anderson 
Staff Present:
  • M. Dempster, 
  • J. Newman, 
  • L. Turcotte, 
  • R. Maciver, 
  • T. Pinn, 
  • and L. Reck 
Other Staff Present:

  • L. Backus, M. Pick, B. Rice, R. Brezina, M. Westover

     

1.
Call to Order

 

Councillor Traill called the meeting to order at 9:30 a.m.

2.
Land Acknowledgement Statement

 

Councillor Woo led the meeting in the Land Acknowledgement Statement.

3.
Declaration of Interest

 

There were no disclosures of interest stated at this meeting.

4.
Announcements

 

Members of Committee announced upcoming community events and matters of community interest.

5.
Presentations/Delegations

 

5.1
Presentation by John Fahey, Board Member, Duram Regional Police Service Board, Regarding Enhancing Community Safety

This item has attachments. 
1.New Delegation Request from Collier_Redacted.pdf
2.Shaun Collier Presentation Community engagement 2025 - Clarington Council presentation.pdf

John Fahey, Board Member, Durham Regional Police Service Board, was present regarding Enhancing Community Safety. Using an electronic presentation, John provided an overview of the Board composition, responsibilities, and the current areas of focus. J. Fahey outlined the statistics for community safety issues, how to stay connected with the Board, and answered questions from Members of Committee.

  • Resolution #GG-108-25
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That the Delegation of John Fahey, Board Member, Duram Regional Police Service Board, Regarding Enhancing Community Safety, be received with thanks.

    Carried

5.2
Presentation by Cynthia Davis, President and CEO, Lakeridge Health, Regarding a Lakeridge Health Update

This item has attachments. 
1.New Delegation Request from Davis_Redacted.pdf
2.Lakeridge Health Presentation_Clarington_2025_F.pdf

Cynthia Davis, President and CEO, Lakeridge Health, was present regarding the Lakeridge Health Update. Using an electronic presentation, Cynthia provided an overview of the Bowmanville hospital redevelopment and the new hospital in Durham Region. C. Davis explained their five-year accessibility plan, what's new in the Queen's-Lakeridge Health MD Family Medicine Program, and how they are improving access through partnerships. Cynthia outlined the King Charles III Coronation Medal recipients, the 2026-2031 strategic plan, the Ride for the Ridge, and the next meeting date. Cynthia answered questions from Members of Committee.

  • Resolution #GG-109-25
    Moved byCouncillor Woo
    Seconded byMayor Foster

    That the Delegation of Cynthia Davis, President and CEO, Lakeridge Health, Regarding Lakeridge Health Update, be received with thanks.

    Carried

  • Alter the Agenda

    Resolution #GG-110-25
    Moved byMayor Foster
    Seconded byCouncillor Elhajjeh

    That the Agenda be altered to consider Item 5.4, Delegation by Brad Smith and Deb Patrick, Orono Town Hall Board, Regarding Request to Reduce Elevator Loan Repayment, at this time.

    Carried

5.4
Delegation by Brad Smith and Deb Patrick, Orono Town Hall Board, Regarding Request to Reduce Elevator Loan Repayment

This item has attachments. 
1.New Delegation Request from Smith, Patrick_Redacted.pdf

Brad Smith and Deb Patrick, Orono Town Hall Board, were present regarding a Request to Reduce the Elevator Loan Repayment. Deb thanked the municipality for their efforts in making the hall more accessible, which has increased their rental capabilities. D. Patrick explained that a new elevator was installed; however, it had a $150,000 overrun. Deb added that they agreed to fund half of the overrun in partnership with the municipality, but, it became difficult once they shut down during COVID. D. Patrick explained that they received their registered not-for-profit status with the help of the municipality to cover some costs associated with the registration. Deb added that they now have an additional cost of $3,200 a year for directors and liability insurance. D. Patrick stated that the municipality will no longer be paying for the time they use to run municipal programs, which results in a $5,000 loss per year in rental income. Deb requested that Committee look at reducing their overall debt from $75,000 to $35,000. Deb and Brad answered questions from Members of Committee.

  • Resolution #GG-111-25
    Moved byCouncillor Zwart
    Seconded byCouncillor Rang

    That the Delegation of Brad Smith and Deb Patrick, Orono Town Hall Board, Regarding a Request to Reduce Elevator Loan Repayment, be referred to Staff; and 

    That the payment for the interest-free elevator installation loan be postponed, pending the outcome of the report back from Staff.

    Carried

    Councillor Traill left the Chair. 

    Mayor Foster chaired this portion of the meeting.


5.3
Delegation by Jordan Nesbitt and Stephan Horn, Durham Senior Pro Hockey Team, Regarding Request for Ice Time

This item has attachments. 
1.New Delegation Request from Nesbitt, Horn_Redacted.pdf
2.NPHL - Durham Devils.pdf.pdf

  • Stephan Horn and Jordan Nesbitt, Durham Senior Pro Hockey Team, were present to request ice time in Clarington. Stephan provided an overview of the Northern Pro Hockey League and noted they have been allotted a franchise for the area. S. Horn explained the challenge of finding ice time in Durham Region and requested 6 hours of ice time allocation in Clarington, for 2 Saturdays a month. Jordan Nesbitt explained that the main hurdle is that Clarington has a policy that prioritizes ice time for Hockey Canada governed teams. J. Nesbitt noted that the next closest team is in Lindsay. Stephan and Jordan answered questions from Members of Committee.

    Councillor Traill returned to the Chair.

    Resolution #GG-112-25
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That the Delegation of Stephan Horn and Jordan Nesbitt, Durham Senior Pro Hockey Team, Regarding Request for Ice Time, be received with thanks; and

    That Staff report back with a memo on this matter.

    Carried
  • Resolution #GG-113-25
    Moved byMayor Foster
    Seconded byCouncillor Rang

    That the Rules of Procedure be suspended to delay the scheduled break at 12:00 noon by 30 minutes.

    Carried

5.5
Delegation by Pamela Jazic, Regarding Report LGS-020-25 and Request for Whistle Cessation at an Additional Crossing

This item has attachments. 
1.New Delegation Request from Jazic_Redacted.pdf
2.5.5 Reducing Train Horns - Updated.pdf

Pamela Jazic was present regarding Report LGS-020-25 and Request for Whistle Cessation at an Additional Crossing. Using an electronic presentation, Pamela stated that there are numerous train whistles in Newcastle in the Lakeshore Road and Morgans Road area. P. Jazic requested that Committee consider whistle cessation at the Lakeshore Road crossing, as it has all the same safety features in place that Cobbledick Road and Bennett Road crossing have and answered questions from Members of Committee.

  • Alter the Agenda

    Resolution #GG-114-25
    Moved byMayor Foster
    Seconded byCouncillor Woo

    That the Agenda be altered to consider Item 6.2, Report LGS-020-25 - Whistle Cessation at CN Rail Grade Level Crossings at Bennett Road and Cobbledick Road, at this time.

    Carried

6.
Consent Agenda

  

6.2
LGS-020-25 - Whistle Cessation at CN Rail Grade Level Crossings at Bennett Road and Cobbledick Road

This item has attachments. 
1.LGS-020-25.pdf
  • Resolution #GG-115-25
    Moved byMayor Foster
    Seconded byCouncillor Woo

    That Report LGS-020-25, and any related delegations or communication items, be received;

    That Council of The Corporation of the Municipality of Clarington declares that it agrees that whistles on railway equipment should not be used at the CN grade level crossing on Bennett Road;

    That Council of The Corporation of the Municipality of Clarington declares that it agrees that whistles on railway equipment should not be used at the CN grade level crossing on Cobbledick Road;

    That Council request Metrolinx to implement whistle cessation measures as part of the Bowmanville GO Expansion project at all grade level crossings on the Bowmanville Line Extension along the CP Rail corridor to mitigate issues related to increased train traffic and growth within the Courtice and Bowmanville GO Station Areas;

    That Council direct Staff to prepare a 2026 Budget request to undertake a Clarington-wide whistle cessation study to understand the potential implementation and operating costs, development of policies to address whistle cessation requests and take into account performance information from the Cobbledick Road and Bennett Road CN Rail crossings (post-whistle cessation); and

    That all interested parties listed in Report LGS-020-25, and any delegations be advised of Council’s decision.

    Carried

6.
Consent Agenda

 
  • Resolution #GG-116-25
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That all items listed in Section 6, with the exception of items 6.3 and 6.4, be approved, in accordance with the Agenda.

    Carried

6.1
Correspondence from Taylor LeBlanc, Landowner Liaison, Trans-Northern Pipelines Inc., Regarding Noise By-law Exemption Request

This item has attachments. 
1.West Line - Purge Request.pdf
2.Noise By-law Request.pdf
  • Resolution #GG-117-25

    That the request for a noise by-law exemption by Trans-Northern Pipelines Inc., for July 7-15, 2025, and July 20 – August 8, 2025, at 3021 Providence Road, Clarington, be approved.

6.5
FSD-020-25 - Assessing Nature-Based Solutions to Restore Coastal Processes Around the Graham Creek Jetties and Revitalization of Bond Head Park Beach

This item has attachments. 
1.FSD-020-25.pdf
  • Resolution #GG-118-25

    That Report FSD-020-25, and any related delegations or communication items, be received;

    That the proposal received from Ausenco Engineering Canada ULC, being the highest scoring proponent meeting all terms, conditions and specifications of RFP2024-14 be awarded the contract for the provision of Assessing Nature-Based Solutions to Restore Coastal Processes Around the Graham Creek Jetties and Revitalization of Bond Head Park Beach;

    That the funds required to complete this project be funded from the approved budget; and

    That all interested parties listed in Report FSD-020-25, be advised of Council’s decision.

6.6
FSD-021-25 - RFP2025-8 – Contract Administration and Inspection Services for George Street West and George Street East Reconstruction

This item has attachments. 
1.FSD-021-25.pdf
  • Resolution #GG-119-25

    That Report FSD-021-25, and any related delegations or communication items, be received;

    That the proposal received from CIMA Canada Inc., being the highest scoring proponent meeting all terms, conditions and specifications of RFP2025-8 be awarded the contract for the provision of Engineering Services George Street West and George Street East Reconstruction;

    That the funds required to complete this project be funded from the approved budget; and

    That all interested parties listed in Report FSD-021-25, be advised of Council’s decision.

6.7
CAO-012-25 - Semi-Annual Update on Outstanding Motions of Council

This item has attachments. 
1.Semi-Annual Update on Outstanding Motions of Council - CAO-012-25.pdf
  • Resolution #GG-120-25

    That Report CAO-012-25, and any related delegations or communication items, be received for information.

6.8
CAO-013-25 - Results of the 2025 Communications Benchmarking Survey

This item has attachments. 
1.CAO-013-25.pdf
2.Attachment 1 to Report CAO-013-25.pdf
  • Resolution #GG-121-25

    That Report CAO-013-25, and any related delegations or communication items, be received for information.

6.3
LGS-021-25 - Proposed Structured Review of Regulatory By-laws

This item has attachments. 
1.LGS-021-25.pdf
  • Resolution #GG-122-25
    Moved byCouncillor Rang
    Seconded byCouncillor Zwart

    That Report LGS-021-25, and any related delegations or communication items, be received;

    That Committee endorse the proposed sequence of By-law reviews contained in Report LGS-021-25; and

    That all interested parties listed in Report LGS-021-25, be advised of Council’s decision.

    Carried

  • The Committee recessed for their one hour scheduled break in accordance with the Procedural By‑law.

    Councillor Woo left the meeting.

    The meeting reconvened at 1:31 p.m. with Mayor Foster in the Chair.


6.4
FSD-017-25 - Travel and Business Expense Policy

This item has attachments. 
1.FSD-017-25.pdf
2.Attachment 1 to Report FSD-017-25.pdf
  • Resolution #GG-123-25
    Moved byCouncillor Traill
    Seconded byCouncillor Elhajjeh

    That Report FSD-017-25, and any related delegations or communication items, be received;

    That Staff Report back on GTA comparator policies;

    That the Draft Policy “Travel and Business Expenses” attached to Report FSD-017-25, as Attachment 1, be approved with the following amendments:

    That the Municipal Clerk shall disclose Councillors’ expenses, including year-to-date expenditure details, on the Municipality’s website within a maximum of 30 days after the end of the quarter or the year-end closing date. Supporting transaction documentation has personal and other MFIPPA-exempted information redacted before posting;

    That the Municipal Clerk will routinely disclose Councillor travel reports on the internet; and

    That all interested parties listed in Report FSD-017-25, and any delegations be advised of Council’s decision.

    Yes (2)Councillor Traill, and Councillor Rang
    No (3)Mayor Foster, Councillor Zwart, and Councillor Elhajjeh
    Absent (2)Councillor Anderson, and Councillor Woo
    Motion Lost on a recorded vote (2 to 3)
  • Resolution #GG-124-25
    Moved byCouncillor Rang
    Seconded byCouncillor Zwart

    That Report FSD-017-25, and any related delegations or communication items, be received;

    That the Draft Policy “Travel and Business Expenses” attached to Report FSD-017-25, as Attachment 1, be approved; and

    That all interested parties listed in Report FSD-017-25, and any delegations be advised of Council’s decision.

    Carried

7.
Items for Separate Discussion

 

8.
New Business

 

9.
Confidential Items

 

9.1
LGS-023-25 - Proposed Lease of Property by the Municipality

 
  • Resolution #GG-125-25
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That the recommendations contained in Confidential Report LGS-023-25 - Proposed Lease of Property by the Municipality, be approved.

    Carried

9.2
LGS-024-25 - Proposed Disposition of Land by the Municipality

 

  • Closed Session

    Resolution #GG-126-25
    Moved byCouncillor Rang
    Seconded byMayor Foster

    That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following matters:

    • a proposed or pending acquisition or disposition of land by the municipality or local board; and
    • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
    Carried

    Rise and Report

    The meeting resumed in open session at 2:07 p.m.

    Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed.


  • Resolution #GG-127-25
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Zwart

    That Confidential Resolution CGG-005-25, be approved.

    Carried

10.
Adjournment

 
  • Resolution #GG-128-25
    Moved byCouncillor Traill
    Seconded byCouncillor Elhajjeh

    That the meeting adjourn at 2:12 p.m.

    Carried
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