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Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)
Members Present:
  • Mayor A. Foster,
  • Councillor G. Anderson,
  • Councillor R. Hooper,
  • Councillor J. Jones,
  • Councillor J. Neal,
  • Councillor C. Traill,
  • and Councillor M. Zwart
Staff Present:
  • A. Allison,
  • G. Acorn,
  • S. Brake,
  • R. Maciver,
  • T. Pinn,
  • J. Gallagher,
  • and M. Chambers
Other Staff Present:

  • M. Perini, R. Windle

1.
Call to Order
 

Mayor Foster called the meeting to order at 6:36 pm.

2.
Moment of Reflection
 

Councillor Neal led the meeting in a moment of reflection.

3.
Land Acknowledgement Statement
 

Councillor Neal recited the Land Acknowledgement Statement.

4.
Declaration of Interest
 

There were no declarations of interest. 

5.
Announcements
 

Members of Council announced upcoming community events and matters of community interest.

6.
Adoption of Minutes of Previous Meeting(s)
 

  • Resolution #C-306-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Hooper

    That the minutes of a regular meeting of Council dated September 20, 2021, be approved; and 

    That the minutes of a special meeting of Council dates September 27, 2021, be approved. 

    Carried

7.
Presentations / Delegations
 

7.1
Sarah Rutherford - Recognition of Efforts and Dedication to the Orono Greens Project
 

Mayor Foster recognized Sarah Rutherford for her efforts and dedication to the Orono Greens Project.  He explained that, in 2020, Ms. Rutherford started the Orono Greens Project which assists in supplying donated produce from local residents to those in need in the community.  Mayor Foster noted that this program continued this past summer and he thanked her for her leadership and her contribution to the community.  Mayor Foster virtually presented the certificate to Sarah and thanked her on behalf of the Members of Council.

7.2
Peter Cohen, Climate Justice Durham regarding PDS-045-21 - Clarington’s Green Development Program
 

Peter Cohen, Climate Justice Durham, was present regarding Report PDS-045-21, Clarington’s Green Development Program.  Mr. Cohen expressed his support of the Green Development Program and the Climate Action Plan.  He thanked staff, the Members of Council, and the Community for their support of the program.  Mr. Cohen understands that there may be concerns with the program but feels that this standard would increase development, improve efficiency, and result in cost savings in some areas of development.  He believes that if there were any costs increases it would be minimal.  Mr. Cohen added that this is a viable program and would save consumers money on home repairs.  He believes this program is essential to making developments more efficient and result in lower emissions from the buildings. Mr. Cohen added that, if this is done correctly the first time, it will help save the climate for future renovations.  He stated that climate change is presenting a very dangerous situation and is urging the Members of Council to pass the standard and assist the country in becoming more proactive in adapting to climate change. Mr. Cohen requested that Climate Justice Durham be added to the interested parties list.  He answered questions from the Members of Council.

7.3
Alyssa Scanga, Climate Justice Durham, regarding PDS-045-21 - Clarington’s Green Development Program
 

Alyssa Scanga, Climate Justice Durham, was present regarding Report PDS-045-21, Clarington’s Green Development Program.  Ms. Scanga noted that she supports the Green Development Standards.  She stated that we are in a climate emergency and now is the time to act.  Ms. Scanga highlighted why the changes in the Green Development Standards need to be adopted and implemented. She feels that this program will increase property values, increase efficiency, and create jobs.  Ms. Scanga feels that implementing these standards will assist with air quality and health related issues and is asking for this to be done to help the future generations have clean air.  She is asking the Members of Council to support this as it matters to her and for the future of air quality.  Ms. Scanga added the Clarington has declared a Climate Emergency and this is the next step. She thanked the Members of Council and answered questions.

7.4
Libby Racansky regarding PDS-045-21 - Clarington’s Green Development Program
This item has attachments. 

1.Clarington Strategic Plan, Clarington Green Development Program and Corporate Plan for Climate Change.pdf
2.Clarington strategic plan.pdf

Libby Racansky was present regarding Report PDS-045-21, Clarington’s Green Development Program. Ms. Racansky noted that this initiative was started in 2015 and feels that it has never fully been taking into consideration with development standards.  She explained that she read the report and feels that it is very critical and should be acted upon by the Municipality and not simply received for information.  Ms. Racansky noted that developments need to take the environment into consideration and take into account the health and safety of the residents and provide protection from flooding, illness, and other impacts from developing in unsuitable areas which are destroying the environment. She believes we need to plan for environmental sustainability and all developments need to take the environment into consideration which includes developing cycling trails and planting trees.  Ms. Racansky feels these actions must be incorporated into the Strategic Plan and ensure that environmental sustainability is addressed in the actions.  She concluded by stating that we need to assume responsibility and that, if nothing is done, the conditions will only become worse.  She asked the Members of Council to think globally and act locally.  Ms. Racansky answered questions from the Members of Council.

8.
Reports/Correspondence Related to Presentations/Delegations
 

9.
Consideration of Minutes
 

9.1
Advisory Committee Minutes
 

  • Resolution #C-307-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    That Advisory Committee Report Items 9.1.1 to 9.1.5 be approved.

    Carried

9.2
Standing Committee Minutes
 

9.2.1
Minutes of the Audit and Accountability Committee dated September 28, 2021
This item has attachments. 

1.2021-09-28 Audit and Accountability.pdf
  • Resolution #C-308-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That the minutes of the Audit and Accountability Committee dated September 28, 2021, be approved on consent with the exception of Item 9, which is to be referred to the consideration of Unfinished Business Item 13.3.

    Carried

9.2.2
Minutes of the General Government Committee meeting dated September 27, 2021
This item has attachments. 

1.2021-09-27.pdf
  • Resolution #C-309-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Jones

    That the Minutes of the Joint General Government and Planning and Development Committees meeting dated September 27, 2021, be approved on consent, with the exception of Items 8.5.4, 8.3.4, 8.4.1, 8.5.1 and 8.5.3.

    Carried

  • Item 8.5.4 - Quarterly Update of Local Municipal News

    Resolution #C-310-21
    Moved byCouncillor Jones
    Seconded byCouncillor Neal

    That Item 8.5.4, Quarterly Update of Local Municipal News, be referred to Staff.

    Yes (3)Councillor Jones, Councillor Neal, and Councillor Traill
    No (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    Motion Lost on a recorded vote (3 to 4)
  • Amendment:
    Resolution #C-311-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #C-310-21 for a second time.

    Carried

    The foregoing Resolution #C-310-21 was then put to a recorded vote and lost.


  • Resolution #C-312-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Hooper

    That Staff be directed to write and produce a one page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality, tentatively named “What's up in Clarington”;

    That the quarterly update be distributed using Canada Post mail-drop to all residents in Clarington; and

    That a maximum cost be capped at $60,000 annually, with the acknowledgement that this may mean that it be only three times a year instead of four times a year, and be funded from the Tax Rate Stabilization Fund.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (3)Councillor Jones, Councillor Neal, and Councillor Traill
    Carried on a recorded vote (4 to 3)

  • Item 8.3.4 - Anaerobic Digestor Environmental Assessment

    Resolution #C-313-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Hooper

    That the matter of the Anaerobic Digestor Environmental Assessment be referred to the Council meeting of November 1, 2021, as staff are still in the process of collecting information from the Ministry of the Environment, Conservation and Parks regarding a full Environmental Assessment request process for the Anaerobic Digestor Environmental Assessment.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (3)Councillor Jones, Councillor Neal, and Councillor Traill
    Carried on a recorded vote (4 to 3)

  • Item 8.4.1 - Report FSD-040-21, 2022 Budget Guidelines

    Resolution #C-314-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That Report FSD-040-21 and any related communication items, be received;

    That Staff prepare a draft budget with a target municipal increase of 3.95 per cent;

    That Staff include within the draft budget requests for funding from external agencies up to a maximum of 3.30 per cent;

    That the 2022 budget schedule, as outlined within Report FSD-040-21, be approved;
    That all interested parties listed in Report FSD-040-21 and any delegations be advised of Council’s decision.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (3)Councillor Jones, Councillor Neal, and Councillor Traill
    Carried on a recorded vote (4 to 3)

  • Item 8.5.1 - Report CAO-005-21, Executive Recruiting Services for Recruitment of a Chief Administrative Officer

    Resolution #C-315-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Report CAO-005-21 be received;

    That a CAO Selection Committee be established to recommend to Council a short list of candidates to interview for the CAO’s position;

    That the CAO Selection Committee consist of the Mayor, an executive with senior leadership experience in public sector organizations and a Member of Council;

    That Councillor Neal be appointed to the CAO Selection Committee in accordance with the Appointment Policy;

    That Staff report back to Council with a recommendation for an award of contract to an executive recruiting firm.

    Motion Lost
  • Amendment:
    Resolution #C-316-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Hooper

    That Report CAO-005-21 be received;

    That Staff be directed to negotiate and enter into a single source contract with Western Management Consultants, to provide services of a recruitment firm for the CAO’s position, with an upset limit of $40,000;

    That a CAO Selection Committee be established to work with the recruitment firm to recommend to Council a short list of candidates to interview for the CAO’s position;

    That the CAO Selection Committee consist of the Mayor, an executive with senior leadership experience in public sector organizations, and a Member of Council; and

    That Councillor Neal be appointed to the CAO Selection Committee.

    Carried

  • Item 8.5.3 - Report CAO-009-21, Centralized Customer Service Review

    Resolution #C-317-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That Report CAO-009-21 be received;

    That Council endorses, in principle, the recommendations contained in the Centralized Customer Service Review prepared by CSPN dated September 21, 2021 (Attachment 1 to Report CAO-009-21);

    That Staff be directed to review the recommendations contained in the CSPN Report and prepare an implementation plan to create a centralized customer service model;

    That any net-new costs associated with the implementation plan shall require prior approval from Council; and

    That Staff be directed to respond in support of the letter from the Region of Durham dated August 11, 2021 (Attachment 2 to Report CAO-009-21) to allow 311 calls made within Municipal boundaries to be routed to the Region, in an effort to address gaps in geographic exchange boundaries.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (3)Councillor Jones, Councillor Neal, and Councillor Traill
    Carried on a recorded vote (4 to 3)

  • Recess

    Resolution #C-318-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    That the Council recess for 10 minutes.

    Carried

    The meeting reconvened at 9:12 pm with Mayor Foster in the Chair.


9.2.3
Minutes of the Planning and Development Committee meeting dated October 4, 2021
This item has attachments. 

1.2021-10-04 PDC Minutes.pdf
  • Resolution #C-319-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Neal

    That the Minutes of the Planning and Development Committees meeting dated October 4, 2021, be approved on consent, with the exception of Items 11.1.2, 13.1 and 9.1.

    Carried

  • Item 13.1 -  Confidential Verbal Update from Rob Maciver, Director of Legislative
    Services/Municipal Solicitor, Regarding Camp 30 Option Agreement

    Item 11.1.2 - PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No 121to the Clarington Official Plan

    Resolution #C-320-21
    Moved byCouncillor Neal
    Seconded byCouncillor Traill

    That Items 13.1 and 11.1.2 be referred to the be referred to the end of the Agenda.

    Carried

  • Item 9.1 - Report PDS-045-21, Clarington’s Green Development Program

    Resolution #C-321-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Hooper

    That Report PDS-045-21, and any communications, be received; and

    That all interested parties listed in Report PDS-045-21 and any delegations be
    advised of Council’s decision.

    Carried

10.
Communications
 

11.
Staff Reports and Staff Memos
 

11.1
Report CSD-007-21 - Community Arena and Hall Boards – Ongoing Challenges due to COVID-19
This item has attachments. 

1.Community Arena and Hall Boards - Continuing Financial Challenges due to COVID-19 - CSD-007-21.pdf
  • Resolution #C-322-21
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That Report CSD-007-21 and any related communication items, be received;

    That Council direct staff to work with volunteer operated arena and community hall boards to resource the proof of vaccination process for their buildings, as required by recent amendments to the Reopening Ontario Act, 2020 (ROA);

    That the Director of Financial Services provide funding for proof of vaccination process, utilizing the COVID-19 Recovery Funds and/or Safe Restart Funds received from the Province and Government of Canada subject to availability and eligibility;

    That this arrangement remain in place until March 31, 2022, or earlier, if future amendments to the ROA eliminate the need for the current proof of vaccination process;

    That staff report back to Council in Spring 2022 providing a report on the costs incurred by the Municipality to provide financial support to these boards; and

    That all interested parties listed in Report CSD-007-21 and any delegations be advised of Council’s decision.

    Carried

11.2
Report LGS-026-21 - Health Benefit Program 2021 Renewal to November 1, 2022
This item has attachments. 

1.Health Benefit Program 2021 Renewal to November 1, 2022 - LGS-026-21.pdf
2.Attachment 1 - Clarington Renewal Rates for Nov 2021 - Current 15k EHC Pooling.pdf
3.Attachment 2 - Clarington Renewal Rates for Nov 2021 - Alternate 20k EHC Pooling.pdf
  • Resolution #C-323-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That Report LGS-026-21, and any related communication items, be received;

    That the Health Benefit Program be renewed with Sun Life, to November 1, 2022 at an overall net increase of 1.4% and that the Stop Loss and Out of Country Pooling level be increased from $15,000 to $20,000 effective January 1, 2022; and

    That the Library be advised of the renewal program, and that they continue to be invoiced for their portion of the benefit program as applicable.

    Carried

11.3
Memo from Ryan Windle, Director of Planning and Development Services regarding Request from Delpark Homes Ltd. for an exemption from the two-year freeze on submitting an application for Minor Variance related to a site specific Zoning By-law Amendment
This item has attachments. 

1.MEMO_Delpark Minor Variance Request Council.pdf
  • Resolution #C-324-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    Whereas on May 20, 2020 By-law 2020-012 became final and binding for lands owned by Delpark Homes Ltd., at 1539 Prestonvale Road; and

    Whereas Delpark Homes Ltd. wishes to submit five Minor Variance applications to facilitate development on lots for single-detached and townhouse dwellings within an approved Plan of Subdivision (S-C-2018-0005); and

    Whereas subsections 45(1.2), 45(1.3) and 45(1.4) of the Planning Act prohibit Delpark Homes Ltd. from requesting a minor variance to Zoning By-law 84-63, as amended, before the second anniversary of the first day that the site-specific amendments came into effect, unless Council has declared by resolution that such a request is permitted; and

    Whereas Council wishes to permit Delpark Homes Ltd. to make Minor Variance applications respecting their property;

    Now therefore be it resolved:

    That Council hereby permits Delpark Homes Ltd. to file Minor Variance applications for lands associated with By-law 2020-012 on Lots 1, 21, 39, 40, and Block 68, Plan 40M-xxxx; and,

    That, by granting permission to Delpark Homes Ltd. to make Minor Variance applications for the lands associated with By-law 2020-012, Council is in no way expressing any opinion regarding the planning merits of the subject applications.

    Carried

11.4
Memo from Ryan Windle, Director of Planning and Development Services regarding Requirements to Request a Full Environmental Assessment for the Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing Facility
This item has attachments. 

1.2021 10 18 MEM MMC_Requirements for EA.pdf
  • Resolution #C-325-21
    Moved byCouncillor Neal
    Seconded byCouncillor Anderson

    That the Memo from Ryan Windle, Director of Planning and Development Services regarding Requirements to Request a Full Environmental Assessment for the Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing Facility, be referred to the November 1, 2021 Council meeting.

    Carried

11.5
Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding Questions Arising at Audit and Accountability Committee from Financial Update at June 30, 2021
This item has attachments. 

1.Memo to Council Oct 18 2021 - Financial Results at June 30, 2021.pdf
  • Resolution #C-326-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That the Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding Questions Arising at Audit and Accountability Committee from Financial Update at June 30, 2021, be received for information.

    Carried

12.
Business Arising from Procedural Notice of Motion (For Consideration at Subsequent Meeting)
 

13.
Unfinished Business
 

13.1
Michael Harris, P. Eng., Project Engineer, Region of Durham, Regarding a Request for Noise By-law Exemption for October 14, 2021, to November 5, 2021
This item has attachments. 

1.Noise Exemption By-law Request.pdf
2.Memo to Council - GG-448-21 Noise By-law Exemption 2021 10 08.pdf
  • Resolution #C-327-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Traill

    That the request for Noise By-law Exemption, Communication Item 7.2, from Michael Harris, P. Eng., Project Engineer, Region of Durham, for October 14, 2021 to November 5, 2021, be approved.

    .

    Carried as Amended
  • Amendment:
    Resolution #C-328-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the foregoing Resolution #C-327-21 be amended by adding the following at the end:

    "That, as a condition of granting the noise exemption, the affected Clarington residents within a 500m radius of the work be provided with option of being provided overnight hotel stays, at the Region of Durham’s expense, when work is taking place between 10:00 pm and 7:00 am."

    Carried

    The foregoing Resolution #C-327-21 was then put a vote and carried as amended.


13.2
FSD-044-21 Snow Clearing Services
This item has attachments. 

1.FSD-044-21.pdf
2.Memo - CL2021-24 Snow Clearing Services.pdf
3.ZWART - Hall Facilities - Snow Clearing.pdf
  • Resolution #C-329-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That Report FSD-044-21 be received;

    That GWS Landscaping Inc. having met all terms, conditions and specifications of CL2021-24 be awarded the contract for an initial three-year term for Snow Clearing Services for Municipal Facilities, Parking Lots, Sidewalks/Walkways, Crosswalks, Laneways, Trails/Pathways and Boulevard Snow Removal, throughout Courtice, Bowmanville, Newcastle & District Rural Areas;

    That Staff be directed to work with the boards of the following Municipal facilities to cover the cost of snow clearing for the 2021-2022 winter season with funds to come from COVID Recovery Fund:

    • Bowmanville Memorial Park
    • Brownsdale Community Centre
    • Hampton Hall
    • Haydon Community Centre
    • Kendal Community Centre
    • Newcastle Memorial Arena
    • Newcastle Town Hall
    • Newtonville Hall
    • Orono Town Hall
    • Orono Arena & Community Centre
    • Solina Hall
    • Tyrone Hall
    • Visual Arts Centre

    That the funds required for the first-year term in the amount of $1,184,654.06 + $78,000 (for above municipal facilities for the 2021-2022 winter season only) for a three year period (Net HST Rebate) be drawn from the respective operating budgets;

    That the Purchasing Manager, in consultation with the Director of Public Works, be authorized to extend the contract for up to two additional one-year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue; and

    That all interested parties listed in Report FSD-044-21 and any delegations be advised of Council’s decision.

    Carried as Amended

  • Recess

    Amendment:
    Resolution #C-330-21
    Moved byCouncillor Traill
    Seconded byCouncillor Anderson

    That the Council recess for five minutes.

    Carried

    The meeting reconvened at 10:24 pm with Mayor Foster in the Chair.


  • Suspend the Rules

    Resolution #C-331-21
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That the Rules of Procedure be suspended to extend the meeting to 11:15 pm.

    Carried
  • Resolution #C-332-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That the foregoing Resolution #C-330-21 be amended with the following changes:

    "That the words " or provide snow clearing services" be added after the word "clearing" in the second paragraph;

    That the following facilities be added to the list:

    • Bowmanville Older Adult Association
    • Sara Jane Williams
    • Waverly Place; and

    That, in the fourth paragraph, "$78,000" be replaced with "$103,000" and the word “estimated" be inserted in front of the words "for above municipal facilities for the 2021-2022 winter season only".

    .

    Carried
  • Resolution #C-333-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the matter of the costs of snow clearing for municipal facilities managed by volunteer boards be divided.

    Carried

  • The following was now before Council: 

    Resolution #C-334-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That Report FSD-044-21 be received;

    That GWS Landscaping Inc. having met all terms, conditions and specifications of CL2021-24 be awarded the contract for an initial three-year term for Snow Clearing Services for Municipal Facilities, Parking Lots, Sidewalks/Walkways, Crosswalks, Laneways, Trails/Pathways and Boulevard Snow Removal, throughout Courtice, Bowmanville, Newcastle & District Rural Areas;

    That the funds required for the first-year term in the amount of $1,184,654.06, for a three year period (Net HST Rebate) be drawn from the respective operating budgets;

    That the Purchasing Manager, in consultation with the Director of Public Works, be authorized to extend the contract for up to two additional one-year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue; and

    That all interested parties listed in Report FSD-044-21 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #C-335-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That Staff be directed to work with the boards of the following Municipal facilities to cover the cost of snow clearing or provide snow clearing services for the 2021-2022 winter season with funds to come from the Province of Ontario COVID Recovery Funds:

    • Bowmanville Memorial Park
    • Bowmanville Older Adult Association
    • Brownsdale Community Centre
    • Hampton Hall
    • Haydon Community Centre
    • Kendal Community Centre
    • Newcastle Memorial Arena
    • Newcastle Town Hall
    • Newtonville Hall
    • Orono Town Hall
    • Orono Arena & Community Centre
    • Sara Jane Williams
    • Solina Hall
    • Tyrone Hall
    • Visual Arts Centre
    • Waverly Place; and

    That $103,000 (estimated for above municipal facilities for the 2021-2022 winter season only) be approved.

    Yes (5)Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Carried on a recorded vote (5 to 2)

13.3
Report FSD-036-21, Purchasing By-law (Referred from the September 28, 2021 Audit and Accountability Committee Meeting)
This item has attachments. 

1.Purchasing By-law Review 2021 - FSD-036-21.pdf
2.Proposed updated Purchasing By-law.pdf
3.Memo to Council Oct 18 2021 - Purchasing By-law Referral from AAC.pdf
  • Resolution #C-336-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Report FSD-036-21 be received;

    That the updated purchasing By-law be approved, with thresholds that are the mid-point between the current level and the Staff recommended level, moving the purchasing threshold to $375,000 and the consulting services to $40,000; and

    That all interested parties listed in Report FSD-036-21 and any delegations be advised of Council’s decision.

    Motion Lost
  • Resolution #C-337-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Hooper

    That Report FSD-036-21 be received;

    That the updated purchasing by-law be approved, as recommended by Staff, with the $500,000 and $50,000 thresholds in place; and

    That all interested parties listed in Report FSD-036-21 and any delegations be advised of Council’s decision.

    Yes (5)Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Carried on a recorded vote (5 to 2)

14.
Confidential Items
 

14.1
Confidential Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor regarding Anaerobic Digester – Host Community Agreement Dispute
 

Item 13.1 -  Confidential Verbal Update from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding Camp 30 Option Agreement

Item 11.1.2 - PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No 121 to the Clarington Official Plan

  • Closed Session

    Resolution #C-338-21
    Moved byCouncillor Neal
    Seconded byCouncillor Zwart

    That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing two matters that deal with the following:

    • a proposed or pending acquisition or disposition of land by the municipality or local board;
    • a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
    • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
    Carried

    Rise and Report

    The meeting resumed in open session at 11:32 pm.

    Mayor Foster advised that two items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and 2 resolutions were passed on a procedural matter and one resolution was passed to provide direction to staff.


  • Resolution #C-339-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That the Confidential Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor regarding Anaerobic Digester – Host Community Agreement Dispute, be received for information.

    Carried
  • Resolution #C-340-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Report PDS-044-21 and PDS-051-21 Jury Lands (Camp 30) and Recommended Amendment No 121 to the Clarington Official Plan, be referred to the December 6, 2021 Planning and Development Committee meeting. 

    Carried

15.
By-laws
 

  • Resolution #C-341-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That leave be granted to introduce By-laws 2021-072 to 2021-077; and

    That the said by-laws be approved.

    Carried

16.
Procedural Notices of Motion (For Consideration at Subsequent Meeting)
 

17.
Questions to Department Heads / Request for Staff Report(s)
 

  • Resolution #C-342-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Hooper

    That Staff, in consultation with the Diversity Advisory Committee, investigate and report back on the costs and benefits of membership in the Coalition of Inclusive Municipalities.

    Carried Later in the Meeting, see following motion

  • Suspend the Rules

    Amendment:
    Resolution #C-343-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Hooper

    That the Rules of Procedure be suspended to extend the meeting for an additional five minutes until 11:45 pm.

    Carried

    The foregoing Resolution #C-342-21 was then put to a vote and carried.


  • Resolution #C-344-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    That Staff be requested to prepare a report on a toolbox to address traffic issues, based on Mr. Brake’s report he had previously prepared for the City of Pickering.

    Carried

18.
Confirming By-Law
 

  • Resolution #C-345-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That leave be granted to introduce By-law 2021-078, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 18th day of October, 2021; and

    That the said by-law be approved.

    Carried

19.
Adjournment
 

  • Resolution #C-346-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Anderson

    That the meeting adjourn at 11:45 pm.

    Carried
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