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Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present:
  • Councillor G. Anderson, 
  • Councillor S. Elhajjeh, 
  • Councillor L. Rang, 
  • Councillor C. Traill, 
  • Councillor W. Woo, 
  • and Councillor M. Zwart 
Absent:
  • Mayor A. Foster 
Staff Present:
  • M. Dempster, 
  • R. Maciver, 
  • T. Pinn, 
  • C. Salazar, 
  • D. Speed, 
  • J. Gallagher, 
  • and M. Chambers 
Other Staff Present:

  • M. Machacek, J. MacLean, J. O'Meara

     

1.
Call to Order

 

Councillor Anderson called the meeting to order at 6:32 p.m.

2.
Moment of Reflection

 

Councillor Traill led the meeting in a moment of reflection.

3.
Land Acknowledgement Statement

 

Councillor Traill recited the Land Acknowledgement Statement.

4.
Declaration of Interest

 

There were no disclosures stated at this meeting.

5.
Announcements

 

Members of Council announced upcoming community events and matters of community interest.

6.
Presentations / Delegations 

 

6.1
Jeffrey Abrams, Principles Integrity, regarding the Integrity Commissioner's Annual Report from November 2022 to January 2024

This item has attachments. 
1.Integrity Commissioners 2024 Annual Report.pdf

Jeffrey Abrams, Principles Integrity, was present via electronic means regarding the Integrity Commissioner's Annual Report from November 2022 to January 2024. Jeffrey provided an overview of the Principles Integrity and explained they are the Integrity Commissioner for approximately 60+ Ontario municipalities and other public bodies. J. Abrams explained the role of the Integrity Commissioner, which includes consulting, education, advisory, code of conduct complaints, and general governance advice. Jeffrey explained that Clarington's engagement with the Integrity Commissioner can be roughly divided into three areas including policy development and education, advice and complaint investigation and resolution. J. Adams highlighted ethical themes around the province, the rules against disparagement, and concerns with members of Council overstepping their role. Jeffrey concluded by thanking the Members of Council and that they look forward to continuing to work with the Municipality of Clarington. J. Abrams answered questions from the Members of Council.

  • Resolution #C-013-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Woo

    That the Integrity Commissioner's Annual Report from November 2022 to January 2024, be received for information; and

    That the presentation of Jeffrey Abrams, Principles Integrity, regarding the Integrity Commissioner's Annual Report from November 2022 to January 2024, be received with thanks.

    Carried

6.2
Ron Hooper regarding the Discontinuation of Clarington’s Task Force on Affordable Housing (Report LGS-011-24 - Advisory Board and Committee’s Terms of Reference Update)

 

Ron Hooper was present regarding the discontinuation of Clarington’s Task Force on Affordable Housing (Report LGS-011-24 - Advisory Board and Committee’s Terms of Reference Update). Ron provided some history on the Task Force and reviewed their mandate. R. Hooper explained that a Policy and a Tool Kit were being developed by working with surrounding Municipalities to assist with setting goals towards affordable housing options. Ron explained that were trying to provide housing initiatives and potential tax rebates and some of the projects including Parkview in Newcastle and the Habitat for Humanity project on Spry Avenue in Bowmanville. R. Hooper noted that, unfortunately, the Task Force struggled to obtain quorum at several meetings which slowed down the progress. Ron requested that the dissolution of the Task Force be reconsidered and is disappointed that there was no consultation prior to this resolution.  R. Hooper asked if the Task Force is dissolved, then perhaps sub-committees of the CIP's can be created.  Ron concluded by asking the Members of Council to reconsider this decision and answered questions form the Members of Council.

6.3
Joanne France regarding report LGS-008-24 - Municipal Regulation of Encampments

 

Joanne France was not present at the meeting.

7.
Consent Agenda

 

7.1
Council and Standing Committee Minutes

 
  • Resolution #C-014-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    That all items listed in Sections 7.11 and 7.1.3, be approved on consent.

    Carried

7.1.1
Minutes of a Regular Meeting of Council dated February 26, 2024

This item has attachments. 
1.Post-Meeting Minutes - Council_Feb26_2024 - English.pdf

7.1.3
Minutes of the Special General Government Committee meeting dated March 5, 2024

This item has attachments. 
1.Post-Meeting Minutes - Special General Government Committee_Mar05_2024 - English.pdf

7.1.2
Minutes of the General Government Committee Meeting dated March 4, 2024

This item has attachments. 
1.Post-Meeting Minutes - GGC_Mar04_2024 - English.pdf
  • Resolution #C-015-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That all the Items in 7.1.2. Minutes of the General Government Committee Meeting dated March 4, 2024, be approved with the exception of Items 6.5, 6.12 and 9.2.

    Carried

  • Item 6.5 - PUB-005-24 - Bowmanville Dog Park Lighting Update

    Resolution #C-016-24
    Moved byCouncillor Traill
    Seconded byCouncillor Rang

    That Report PUB-005-24, and any related delegations or communication items, be received; and

    That Council direct Staff in the Infrastructure division to include a project for the installation of a hardwired lighting system for the Bowmanville Leash Free Park in the 2025 Budget, with funds to be provided from the Parks Reserve or Municipal Capital Works Reserve Fund.

    Yes (5)Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Rang, and Councillor Elhajjeh
    No (1)Councillor Woo
    Absent (1)Mayor Foster
    Carried on a recorded vote (5 to 1)

  • Item 6.12 - LGS-011-24 - Advisory Board and Committee’s Terms of Reference Update

    Resolution #C-017-24
    Moved byCouncillor Traill
    Seconded byCouncillor Rang

    That Report LGS-011-24, and any related delegations or communication items, be received;

    That Resolution #GPA-008-04, regarding the Protocol for Council – Appointed Advisory Committees, approved in 2004, be rescinded;

    That the matter of Clarington’s Task Force on Affordable Housing be referred to Staff to prepare a new Terms of Reference taking into consideration the proposals made in Mr. Hooper’s delegation regarding Clarington’s Task Force on Affordable Housing;

    That the Tourism Advisory Committee be discontinued;

    That the proposed new Terms of References for Clarington’s Advisory Committees, as Attachments 1 through 7 to Report LGS-011-23, be approved;

    That Staff be directed to advertise for the vacancies on the Accessibility Advisory Committee and Samuel Wilmot Nature Area Management Advisory Committee; and

    That all interested parties listed in Report LGS-011-24, and any delegations be advised of Council’s decision.

    Carried Later in the Meeting, see following motion

  • Recess

    Resolution #C-018-24
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That the Council recess for 5 minutes.

    Carried

    The meeting reconvened at 7:46 p.m. with Councillor Anderson in the Chair.

    The foregoing Resolution #C-018-24 was then put to a vote and carried. 


7.1.2.1
Councillor Zwart - Procedural By-law Amendment
This item has attachments. 
1.ZWART - Proc By-law Changes for Delegations.pdf
  • Resolution #C-019-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Woo

    That the Municipal Clerk be directed to prepare a report for possible wording changes to the Procedural By-law, as follows:

    1. Require all requests for delegations to outline their subject, their address, their reason for delegating, their desired action requested of Council, and any supporting documentation.
    2. For matters which are more properly within the responsibility of staff, the Clerk shall notify the proposed delegate that the delegation shall not be listed on the agenda and shall direct the proposed delegate to the appropriate department. The delegation shall not be listed on an agenda until staff has had the opportunity to address the matter.
    3. Not allow delegations who are there for the sole purpose of generating publicity for an event.
    4. Not allow candidates, or nominees, for a political party.
    5. Regarding decorum, add the following clause as follows:
      1. “No person shall make detrimental comments, or speak ill of, or malign the integrity of staff, the public or Council and Committee.”
      2. Members of the public shall be respectful of Council, staff, delegations, and all attendees at the meeting by refraining from public outbursts, heckling, shouting, making comments, or behaviour intended to disrupt the debate, discussion and/or general proceedings.
      3. Attendees shall not engage in conversations, display placards or props.
    6. Change the time limit for delegations from ten minutes to seven minutes, with a single extension of up to three minutes by majority vote. Should there be more than one individual that registers to speak as a group, the group shall be allotted up to ten minutes to delegate.

    7. That the time limit for Members of the Public to speak at Public Meetings be changed from ten minutes to five minutes.

    8. That the time limit for Staff and Consultant presentations at Public Meetings be added to the Procedural By-law as 20 minutes.

    That all interested parties be advised of Council's decision.

    Carried as Amended
  • Resolution #C-020-024
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    The the foregoing Resolution #C-019-24 be divided to consider Paragraph 6 and 7 separately.

    Carried
  • Resolution #C-021-024
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That the foregoing Resolution #C-019-24 be amended by replacing the following sentence, in Paragraph 6:

    “Change the time limit for delegations from ten minutes to five minutes, with a single extension of up to five minutes by majority vote.”

    With the following sentence:

    “Change the time limit for delegations remain at ten minutes.” and

    That the following be added as Paragraph 7:

    “That the time limit for Members of the Public to speak at Public Meetings remain at ten minutes.”

    Motion Withdrawn
  • Resolution #C-022-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Traill

    That the foregoing Resolution #C-022-24 be amended by replacing the following sentence, in Paragraph 6:

    That  the time limit for delegations from ten minutes to five minutes, with a single extension of up to five minutes by majority vote.”

    With the following sentence:

    “Change the time limit for delegations remain at ten minutes.”

    That the following be added as Paragraph 7:

    “That the time limit for Members of the Public to speak at Public Meetings be changed from 10 minutes to five.”

    Motion Divided
  • Resolution #C-023-24
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    The the foregoing Resolution #C-022-24 be divided to consider Paragraph 6 and 7 separately.

    Carried
  • Resolution #C-024-24
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That the foregoing Resolution #C-022-24 be amended by replacing the following sentence, in Paragraph 6:

    “Change the time limit for delegations from ten minutes to five minutes, with a single extension of up to five minutes by majority vote.”

    With the following sentence:

    “That the time limit for delegations remain at ten minutes.”

    Yes (2)Councillor Traill, and Councillor Zwart
    No (4)Councillor Anderson, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
    Absent (1)Mayor Foster
    Motion Lost on a recorded vote (2 to 4)
  • Resolution #C-025-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Woo

    That the following be added as Paragraph 7:

    “That the time limit for Members of the Public to speak at Public Meetings be changed from 10 minutes to five minutes. ”

    Carried
  • Resolution #C-026-24
    Moved byCouncillor Rang
    Seconded byCouncillor Traill

    The the foregoing Resolution #C-019-24 be divided to consider Paragraph 1 and 8 separately.

    Carried
  • Resolution #C-027-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    That the foregoing Resolution #C-019-24 be amended by replacing the following sentence, in Paragraph 1:

    "Require all requests for delegations to outline their subject, their address, their reason for delegating, their desired action requested of Council, and any supporting documentation."

    With the sentence:

    "Require all requests for delegations to be accompanied by a written summary, to be included in the Agenda, outlining their subject, their address, their reason for delegating, their desired action requested of Council, and any supporting documentation."

     

    Carried
  • Resolution #C-028-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Elhajjeh

    That the time limit for Staff and Consultant presentations at Public Meetings be added to the Procedural By-law as 20 minutes.

    Carried

    The remainder of Resolution #C-019-24 was then put to a vote and carried as amended.


  • Main Motion as Amended

    Resolution #C-029-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Woo

    That the Municipal Clerk be directed to prepare a report for possible wording changes to the Procedural By-law, as follows:

    1. Require all requests for delegations to be accompanied by a written summary, to be included in the Agenda, outlining their subject, their address, their reason for delegating, their desired action requested of Council, and any supporting documentation.
    2. For matters which are more properly within the responsibility of staff, the Clerk shall notify the proposed delegate that the delegation shall not be listed on the agenda and shall direct the proposed delegate to the appropriate department. The delegation shall not be listed on an agenda until staff has had the opportunity to address the matter.
    3. Not allow delegations who are there for the sole purpose of generating publicity for an event.
    4. Not allow candidates, or nominees, for a political party.
    5. Regarding decorum, add the following clause as follows:
      1. “No person shall make detrimental comments, or speak ill of, or malign the integrity of staff, the public or Council and Committee.”
      2. Members of the public shall be respectful of Council, staff, delegations, and all attendees at the meeting by refraining from public outbursts, heckling, shouting, making comments, or behaviour intended to disrupt the debate, discussion and/or general proceedings.
      3. Attendees shall not engage in conversations, display placards or props.
    6. Change the time limit for delegations from ten minutes to seven minutes, with a single extension of up to three minutes by majority vote. Should there be more than one individual that registers to speak as a group, the group shall be allotted up to ten minutes to delegate.

    7. That the time limit for Members of the Public to speak at Public Meetings be changed from ten minutes to five minutes.

    8. That the time limit for Staff and Consultant presentations at Public Meetings be added to the Procedural By-law as 20 minutes.

    That all interested parties be advised of Council's decision.

    Carried
7.1.2.2
Correspondence from Rege Harren, Regarding Item 9.2 of the General Government Committee Minutes dated March 4, 2024
This item has attachments. 
1.9.2 Comments on Procedural Bylaw - Rege Harren March 4 meeting.pdf

Correspondence from Rege Harren, regarding Item 9.2 of the General Government Committee Minutes dated March 4, 2024, was considered during Item 7.1.2.

7.1.2.3
Correspondence from Brian O'Connor and Morgan Jarvis O'Connor of K9 Central, regarding Item 5.1 of the General Government Committee Minutes dated March 4, 2024
This item has attachments. 
1.K9CentralLettertoCouncil Signed.pdf

Correspondence from Brian O'Connor and Morgan Jarvis O'Connor of K9 Central, regarding Item 5.1 of the General Government Committee Minutes dated March 4, 2024, was considered during Item 7.1.2.

7.1.4
Minutes from the Planning and Development Committee meeting dated March 18, 2024

This item has attachments. 
1.Post-Meeting Minutes - PDC_Mar18_2024 - English.pdf
  • Resolution #C-030-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    That the Items in 7.1.4, Minutes of the Planning and Development Committee dated March 18, 2024 be approved on consent, with the exception of Items 6.7 and 9.1.

    Carried

  • Item 6.7 - PDS-013-24 - Removal of Holding – 499 Port Darlington Road, Bowmanville (Aquaview)

    Resolution #C-031-24
    Moved byCouncillor Traill
    Seconded byCouncillor Rang

    That Report PDS-013-24, and any related delegations or communication items, be received;

    That the rezoning application, submitted by Bowmanville Lakebreeze East Village Ltd., for the removal of the Holding symbol at 499 Port Darlington Road, Bowmanville, be approved;

    That Staff be directed to meet with the developer and Clarington Emergency & Fire Services to discuss alternatives that address issues of public safety, costs, and timing for inclusion in the site plan agreement, to the satisfaction of the Deputy CAO Planning & Infrastructure; and

    That all interested parties listed in Report PDS-013-24, and any delegations be advised of Council’s decision.

    Yes (1)Councillor Traill
    No (5)Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
    Absent (1)Mayor Foster
    Motion Lost on a recorded vote (1 to 5)
  • Resolution #C-032-24
    Moved byCouncillor Woo
    Seconded byCouncillor Elhajjeh

    That Report PDS-013-24, and any related delegations or communication items, be received;

    That the rezoning application submitted by Bowmanville Lakebreeze East Village Ltd. for the removal of the Holding symbol at 499 Port Darlington Road, Bowmanville, be refused by Council, as conditions related to the removal of the 
    Hold have not been completed; and

    That all interested parties listed in Report PDS-013-24, and any delegations be advised of Council’s decision.

    Yes (5)Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
    No (1)Councillor Traill
    Absent (1)Mayor Foster
    Carried (5 to 1)

  • Item 9.1- Parking on Clarington Streets

    Resolution #C-033-24
    Moved byCouncillor Rang
    Seconded byCouncillor Elhajjeh

    Whereas existing and new neighborhoods are experiencing a transition to higher densities through additional dwelling units, increasing rates of car ownership, and changing demographics to multigenerational living;

    And whereas new neighborhood designs in particular townhouse developments, are being proposed with narrower frontages and shallow lots reducing the possibility of accommodating more than one parking space forcing residents to park on the street, take over visitor parking, and convert fronts yards to parking;

    And whereas these new dense neighborhood designs increase the safety risk for children, pedestrians, and create operational constraints for municipal operations like emergency response and snow removal;

    Now therefore be it resolved that Staff report back on the following:

    1. additional measures to design standards and zoning that could improve 
      on-street parking and visitor parking plans for new neighbourhoods;
    2. review of parking opportunities within existing neighbourhoods and implement methods to improve parking conflicts through additional 
      signage and enforcement;
    3. include amendments to the Boulevard By-law.

    Yes (6)Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
    Absent (1)Mayor Foster
    Carried on a recorded vote (6 to 0)

7.2
Advisory Committee and Local Board Minutes

 
  • Resolution #C-034-24
    Moved byCouncillor Elhajjeh
    Seconded byCouncillor Rang

    That all Items listed in 7.2, be approved on consent.

    Carried

7.2.1
Minutes of the Clarington Agricultural Advisory Committee meeting dated January 11 and February 8, 2024

This item has attachments. 
1.2024-01-11 AACC Draft.pdf
2.2024 02 08 AACC Minutes DRAFT.pdf

7.2.2
Minutes of the Clarington Accessibility Advisory Committee meeting dated January 30 and February 13, 2024

This item has attachments. 
1.Accessibility Advisory Committee Minutes - January 30, 2024.pdf
2.Accessibility Advisory Committee Minutes - Feb 13, 2024.pdf

7.2.3
Minutes of the Clarington Heritage Committee meeting dated February 20, 2024

This item has attachments. 
1.CHC minutes Febuary 20 2024.pdf

7.2.4
Minutes of the Bowmanville Santa Claus Parade Committee meeting dated February 21, 2024

This item has attachments. 
1.BSCP Febraury 21, 2024 Minutes.pdf

7.2.5
Minutes of the Tyrone Community Hall Board meeting dated February 21, 2024

This item has attachments. 
1.Feb 21 2024 Tyrone Minutes.pdf

7.2.6
Minutes of the Tyrone Community Hall Board AGM meeting dated February 21, 2024

This item has attachments. 
1.Feb 21 2024 Tyrone AGM Meeting.pdf

7.2.7
Minutes of the Clarington Diversity Advisory Committee meeting dated March 14, 2024

This item has attachments. 
1.Clarington Diversity Advisory Committee Minutes - March 14, 2024.pdf

7.2.8
Minutes of the Newcastle Arena Board meeting dated February 13, 2024

This item has attachments. 
1.Newcastle Arenda Board Minutes February 13 2024.pdf

7.3
Communications

 

7.4
Staff Reports and Staff Memos

 

7.4.1
PUB-006-24 - Communications and Interoperability Radio System Use Adhesion Agreement

This item has attachments. 
1.NextGen - PUB-006-24.pdf
2.NextGen Adhesion Agreement - Elexicon.pdf
  • Resolution #C-035-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Traill

    That Report PUB-006-24, and any related delegations or communication items, be received; and

    That Council approves the signing by the Mayor of the revised , adding Elexicon as a partner.

    Carried

7.5
By-laws

 
  • Resolution #C-036-24
    Moved byCouncillor Zwart
    Seconded byCouncillor Woo

    That leave be granted to introduce By-laws 2024-009 to 2024-013; and

    That the said by-laws be approved.

    Carried

8.
Items for Separate Discussion

 

9.
Business Arising from Procedural Notice of Motion

 

10.
Unfinished Business

 

11.
Confidential Items

 

12.
Confirming By-Law

 
  • Resolution #C-037-24
    Moved byCouncillor Traill
    Seconded byCouncillor Zwart

    That leave be granted to introduce By-law 2024-014, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 25th day of March, 2024; and

    That the said by-law be approved.

    Carried

13.
Adjournment

 
  • Resolution #C-038-24
    Moved byCouncillor Traill
    Seconded byCouncillor Woo

    That the meeting adjourn at 8:48 p.m.

    Carried
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