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General Government Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)
Members Present:
  • Mayor A. Foster,
  • Councillor G. Anderson,
  • Councillor R. Hooper,
  • Councillor J. Jones,
  • Councillor J. Neal,
  • Councillor C. Traill,
  • and Councillor M. Zwart
Staff Present:
  • A. Allison,
  • J. Newman,
  • L. Patenaude,
  • G. Acorn,
  • R. Maciver,
  • S. Brake,
  • T. Pinn,
  • G. Weir,
  • B. Radomski,
  • and J. Gallagher
Other Staff Present:

  • E. Mittag

1.
Call to Order
 

Mayor Foster called the meeting to order at 9:30 a.m.

Councillor Traill joined the meeting at 9:44 a.m.

2.
Land Acknowledgement Statement
 

Councillor Jones led the meeting in the Land Acknowledgement Statement.

3.
New Business – Introduction
 

Councillor Neal asked that a new business item, regarding Purchasing During the Summer, be added to the New Business – Consideration section of the agenda.

4.
Adopt the Agenda
 

  • Resolution #GG-400-21
    Moved byCouncillor Jones
    Seconded byCouncillor Hooper

    That the Agenda for the General Government Committee meeting of June 21, 2021, be adopted with the addition of a New Business Item regarding Purchasing During the Summer.

    Carried

5.
Declaration of Interest
 

There were no disclosures of interest stated at this meeting.

6.
Announcements
 

Members of Committee announced upcoming community events and matters of community interest.

7.
Adoption of Minutes of Previous Meeting
 

  • Resolution #GG-401-21
    Moved byCouncillor Jones
    Seconded byCouncillor Zwart

    That Items 7.1 and 7.2, be adopted on consent.

    Carried

7.1
Minutes of a Special Meeting of May 27, 2021
This item has attachments. 

1.2021-05-27 Special GGC.pdf
  • Resolution #GG-402-21

    That the minutes of the special meeting of the General Government Committee meeting held on May 27, 2021, be adopted.

7.2
Minutes of a Regular Meeting of May 31, 2021
This item has attachments. 

1.2021-05-31 (Subject to Approval).pdf
  • Resolution #GG-403-21

    That the minutes of the regular meeting of the General Government Committee meeting held on May 31, 2021, be adopted.

8.
Delegations
 

8.1
Meera MacDonald, Chair, Diversity Advisory Committee, Regarding Report CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee
This item has attachments. 

1.8.1 Diversity Initiatives and DAC Update.pdf

Meera MacDonald, Chair, Diversity Advisory Committee, was present regarding Report CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee (DAC).  Ms. MacDonald introduced the members on DAC and provided an overview of their mandate. She outlined the initiatives of the Committee including participating in Orange Shirt Day and creating an Anti-Black Racism Subcommittee.  Ms. Macdonald stated that the DAC has been addressing symbols of hate in the community and displayed artwork that was created as part of the strategy.  She provided an overview of their community engagement initiatives including their Clarington Comes Together virtual event. Ms. Macdonald outlined their future goals that included developing a training/awareness strategy, test and implementing the Diversity Lens Tool and to enhance their engagement with partners and the community. She answered questions from Members of Committee. 

Councillor Traill joined the meeting.

  • Resolution #GG-404-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Jones

    That the Delegation of Meera MacDonald, Chair, Diversity Advisory Committee regarding Report CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee, be received with thanks.

    Carried

9.
Communications – Receive for Information
 

  • Resolution #GG-405-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Communication Items 9.1 to 9.3, be received for information.

    Carried

9.1
Minutes of the Energy from Waste - Waste Management Advisory Committee dated May 25, 2021
This item has attachments. 

1.EFW Minutes - May 25.pdf
  • Resolution #GG-406-21

    That Communication Item 9.1, Minutes of the Energy from Waste - Waste Management Advisory Committee dated May 25, 2021, be received for information.

9.2
Minutes of the Ganaraska Region Conservation Authority dated May 20, 2021
This item has attachments. 

1.May 20, 2021 Minutes GRCA.pdf
  • Resolution #GG-407-21

    That Communication Item 9.2, Minutes of the Ganaraska Region Conservation Authority dated May 20, 2021, be received for information.

9.3
Sarah Glover, Committee Clerk, Region of Durham, Regarding Response from Region of Durham Regarding Resolution #C-162-21 City of Toronto Request to Use Energy-From-Waste Facilities in Ontario
This item has attachments. 

1.Response to City of Toronto Request.pdf
  • Resolution #GG-408-21

    That Communication Item 9.3, Sarah Glover, Committee Clerk, Region of Durham, Regarding Response from Region of Durham Regarding Resolution #C-162-21 City of Toronto Request to Use Energy-From-Waste Facilities in Ontario, be received for information.

10.
Communications – Direction
 

10.1
Clarington Resident [Information Redacted], Regarding a Request to Remove Section 3.5 and 3.7 from By-law 2013-024
This item has attachments. 

1.Clarington Resident - Off Leash Dog Park_Redacted.pdf
  • Resolution #GG-409-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Communication Item 10.1, Clarington Resident [Information Redacted], Regarding a Request to Remove Section 3.5 and 3.7 from By-law 2013-024, be received for information.

    Carried

10.2
Memo from Stephen Brake, Director of Public Works, Regarding Bowmanville Fishway Fish Counter
This item has attachments. 

1.Memo to Council - Bowmanville Fishway Fish Counter 2021 06 15.pdf
  • Resolution #GG-410-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Zwart

    That Communication Item 10.2, Memo from Stephen Brake, Director of Public Works, Regarding Bowmanville Fishway Fish Counter, be received; and

    That $15,000for the Bowmanville Creek Fishway Fish Counter, be approved; and

    That the cost of the fish counter be funded from the 2021 Capital Account that was approved for other “outdoor recreation needs to be determined.”

    Carried

  • Recess

    Resolution #GG-411-21
    Moved byCouncillor Traill
    Seconded byCouncillor Jones

    That the Committee recess for 5 minutes.

    Carried

    The meeting reconvened at 10:09 a.m. with Mayor Foster in the Chair.


10.3
Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential Property Acquisition
 

  • Alter the Agenda

    Resolution #GG-412-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Agenda be altered to consider Communication Item 10.3, Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential Property Acquisition, after Item 20.

    Carried

10.4
Tiffany Balducci, President, Durham Region Labour Council, Regarding a Proposal to Create a Free Trade Zone Point at Hamilton Oshawa Port Authority (H.O.P.A.) in Oshawa
This item has attachments. 

1.Free Trade Zone Point at the Hamilton Oshawa Port Authority.docx.pdf
  • Resolution #GG-413-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Communication Item 10.4, Tiffany Balducci, President, Durham Region Labour Council, Regarding be received for information.

    Carried

11.
Presentations
 

12.
Public Works Department Reports
 

Councillor Hooper chaired this portion of the meeting.

12.1
PWD-025-21 Red Oak Tree at 21 Beech Ave
This item has attachments. 

1.PWD-025-21.pdf
2.Attachment 1 to Report PWD-025-21.pdf
3.Attachment 2 to Report PWD-025-21.pdf
  • Resolution #GG-414-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report PWD-025-21 be received;

    That the preservation plan be approved, and the Self-Insured Losses Reserve be utilized to fund the costs up to $56,100; and

    That all interested parties listed in Report PWD-025-21 and any delegations be advised of Council’s decision.

    Carried as Amended

    See following motion


  • Amendment:

    Resolution #GG-415-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    The foregoing Resolution #GG-414-21 be amended by adding the following at the end:

    "That Staff be given the ability to sole source the contract".

    Yes (5)Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Carried on a recorded vote (5 to 2)

    The foregoing Resolution #GG-414-21 was then put to a vote and carried as amended.


12.2
PWD-026-21 Active Transportation on West Beach Road
This item has attachments. 

1.PWD-026-21.pdf
  • Resolution #GG-416-21
    Moved byMayor Foster
    Seconded byCouncillor Traill

    That Report PWD-026-21 be received;

    That the active transportation needs and recommendations for West Beach Road between East Shore Drive and the future West Beach Park be addressed through the active transportation master plan study; and

    That all interested parties listed in Report PWD-026-21 and any delegations be advised of Council’s decision.

    Carried

13.
Emergency and Fire Services Department Reports
 

Councillor Zwart chaired this portion of the meeting.

13.1
 ESD-002-21 Emergency and Fire Services 2020 Annual Report
This item has attachments. 

1.ESD-002-21.pdf
2.Attachment 1 to Report ESD-002-21.pdf
  • Resolution #GG-417-21
    Moved byCouncillor Jones
    Seconded byCouncillor Hooper

    That Report ESD-002-21 be received for information.

    Carried

14.
Community Services Department Reports
 

Councillor Traill chaired this portion of the meeting.

14.1
CSD-005-21 2021 Update on Diversity Initiatives and Clarington’s Diversity Advisory Committee
This item has attachments. 

1.CSD-005-21 .pdf
  • Resolution #GG-418-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    That Report CSD-005-21 be received for information.

    Carried

15.
Legislative Services Department Reports
 

Councillor Jones chaired this portion of the meeting.

15.1
LGS-021-21 Appointment to the Tourism Advisory Committee
This item has attachments. 

1.LGS-021-21.pdf

  • Alter the Agenda

    Resolution #GG-419-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That the Agenda be altered to consider Report LGS-021-21 Appointment to the Tourism Advisory Committee, after Item 19.2.

    Carried

15.2
LGS-022-21 Meeting Schedule – Updated to Reflect Changes to Procedural By-law
This item has attachments. 

1.LGS-022-21.pdf
2.Attachment 1 to Report LGS-022-21.pdf
  • Resolution #GG-420-21
    Moved byCouncillor Neal
    Seconded byMayor Foster

    That Report LGS-022-21 be received;

    That the meeting schedule for the remainder of the term of Council 2018 to 2022, attached as Attachment 1 to Report LGS-022-21, be approved; and

    That all interested parties listed in Report LGS-022-21, and any delegations, be advised of Council’s decision.

    Carried as Amended

    See following motion


  • Amendment:

    Resolution #GG-421-21
    Moved byCouncillor Neal
    Seconded byCouncillor Traill

    That the foregoing Resolution #GG-420-21 be amended by adding the following after paragraph 2:

    "That a Joint Committee meeting be scheduled on June 27, 2022; and

    That a Council meeting be scheduled on July 4, 2022".

    Yes (3)Councillor Jones, Councillor Neal, and Councillor Traill
    No (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    Motion Lost on a recorded vote (3 to 4)
  • Resolution #GG-422-21
    Moved byCouncillor Neal
    Seconded byCouncillor Traill

    That the foregoing Resolution #GG-420-21 be amended by adding the following after paragraph 2:

    "That the Joint Committee meeting scheduled on October 25, 2021 be changed to a General Government Committee meeting; and

    "That the remainder of the meetings be moved forward a week".

    Yes (4)Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill
    No (3)Mayor Foster, Councillor Hooper, and Councillor Zwart
    Carried on a recorded vote (4 to 3)

    The foregoing Resolution #GG-420-21 was then put to a vote and carried as amended.


16.
Financial Services Reports
 

Councillor Neal chaired this portion of the meeting.

16.1
FSD-032-21 2021 – 2022 Insurance Report
This item has attachments. 

1.FSD-032-21.pdf
  • Resolution #GG-423-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Report FSD-032-21 be received;

    That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Insurance (formerly Frank Cowan Company) for an integrated pooling arrangement that includes integrated insurance coverages and common self- retention deductible levels for the period July 1, 2021 to June 30, 2021, at a cost to Clarington of $996,351 be confirmed; and

    That the purchase of cyber liability coverage through Ascent at a cost of $42,000 be confirmed.

    Carried

17.
CAO Office Reports
 

18.
New Business – Consideration
 

18.1
Truth and Reconciliation Commission's Calls to Action - Municipal Path Towards Reconciliation (Councillor Hoper)
This item has attachments. 

1.Journey Towards Reconciliation.pdf
  • Resolution #GG-424-21
    Moved byCouncillor Hooper
    Seconded byCouncillor Anderson

    Whereas the month of June is recognized as National Indigenous History Month and is dedicated to the children who died from neglect and abuse, the families left behind and the survivors of residential schools;

    Whereas June 21 is recognized as National Indigenous Peoples Day and provides us with the opportunity to explore and learn more about the rich and diverse cultures, voices, experiences and histories of First Nations, Inuit and Métis peoples;

    Whereas in 2015, the Truth and Reconciliation Commission of Canada released 94 Calls to Action to “redress the legacy of residential schools and advance the process of Canadian reconciliation;”

    Whereas there are Calls to Action that are directed to and identify steps that municipalities and all levels of government can take;

    Whereas the Municipality of Clarington has recently taken several steps to educate staff and Council about colonization and its ongoing effects on the Indigenous Community, including the adoption of a Land Acknowledgement Statement and Indigenous Cultural Awareness Training for Council and Staff;

    Now therefore be it resolved that the Council of the Municipality of Clarington direct staff to examine the Truth and Reconciliation Commission of Canada’s 94 Calls to Action, in consultation with our relevant Advisory Committees and members of our Indigenous community, and report back to Council by early 2022 to identify recommendations that the Municipality could undertake to move forward with reconciliation.

    Carried

18.2
Purchasing During the Summer (Councillor Neal)
 

  • Resolution #

    The Committee recessed for their one hour scheduled break in accordance with the Procedural By‑law.

    The meeting reconvened at 12:55 p.m. with Mayor Foster in the Chair.


  • Resolution #GG-425-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That a special Council meeting be scheduled, if necessary, for July and August, to consider purchasing contracts, if Council approval is required.

    Yes (5)Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill
    No (2)Mayor Foster, and Councillor Zwart
    Carried on a recorded vote (5 to 2)

19.
Unfinished Business
 

19.1
Memo from Stephen Brake, Director of Public Works, Regarding Granville Dr. / William Ingles Dr. – Courtice – Three Way Stop Control Investigation (Referred from the January 4, 2021 General Government Committee Meeting)
This item has attachments. 

1.Memo - C-426-20 - Granville Dr. William Ingles Dr. - Courtice - 3 Way Stop.pdf
  • Resolution #GG-426-21
    Moved byCouncillor Jones
    Seconded byCouncillor Neal

    That Unfinished Business Item 19.1, Memo from Stephen Brake, Director of Public Works, Regarding Granville Dr./William Ingles Dr. - Courtice - Three Way Stop Control Investigation, be received; and

    That the speed limit on Granville Drive be reduced to 40 km/hour.

    Carried

19.2
Memo from Andy Allison, Chief Administrative Officer, Regarding Economic Development Liaison Role (Referred from the January 25, 2021 General Government Committee Meeting)
This item has attachments. 

1.Memo Economic Development Liaison Role.pdf
  • Resolution #GG-427-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Clarington Board of Trade be requested to accept the two Clarington regional Councillors on their Board.

    Referred

    See following motion


  • Resolution #GG-428-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution GG-427-21 for a second time.

    Carried
  • Resolution #GG-429-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the foregoing Resolution #GG-427-21 be amended by:

    • Adding the following to the end:

    “with the response to be considered as part of the CAO’s report; and

    • Adding the following before paragraph 1:

    "That the matter be referred back to the CAO.”

    Carried

    The foregoing Resolution #GG-427-21 was then put to a vote and carried as amended.


  • 15.1 LGS-021-21 Appointment to the Tourism Advisory Committee

    Resolution #GG-430-21
    Moved byCouncillor Jones
    Seconded byCouncillor Anderson

    That Report LGS-021-21 be received;

    That the resignations of Kimberly Demonte and Ann-Marie Harley be received with thanks;

    That the Committee consider the applications for appointments to the Tourism Advisory Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; and

    That all interested parties listed in Report LGS-021-21 and any delegations be advised of Council’s decision.

    Carried

  • Tourism Advisory Committee

    Resolution #

    That Marsha Carbon and Rita Smith be appointed to the Tourism Advisory Committee for a term ending December 31, 2022 or until a successor is appointed.

20.
Confidential Reports
 

  • Closed Session

    Resolution #GG-431-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing three matters that deal with:

    • proposed or pending acquisition or disposition of land by the municipality or local board; and
    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality of local board.
    Carried

    Rise and Report

    The meeting resumed in open session at 2:31 p.m.

    Mayor Foster advised that three items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.


  • Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential Property Acquisition

    Resolution #GG-432-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Traill

    That Communication Item 10.3, Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential Property Acquisition, be referred to Staff.

    Carried

21.
Adjournment
 

  • Resolution #GG-433-21
    Moved byCouncillor Neal
    Seconded byCouncillor Anderson

    That the meeting adjourn at 2:39 p.m.

    Carried
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