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General Government Committee

Minutes

Meeting #:

Date:

Monday, May 05, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Council Chambers or Electronic Participation

Municipal Administrative Centre

40 Temperance Street, 2nd Floor

Bowmanville, Ontario

Members Present:

• Mayor A. Foster, 
• Councillor G. Anderson, 
• Councillor S. Elhajjeh, 
• Councillor L. Rang, 
• Councillor C. Traill, 
• Councillor W. Woo, 
• and Councillor M. Zwart 

Staff Present:

• J. Newman, 
• L. Turcotte, 
• D. Lyons, 
• R. Maciver, 
• T. Pinn, 
• and L. Reck 

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1.

Call to Order

Councillor Traill called the meeting to order at 9:31 a.m.

2.

Land Acknowledgement Statement

Mayor Foster led the meeting in the Land Acknowledgement Statement.

3.

Declaration of Interest

There were no disclosures of interest stated at this meeting.

4.

Announcements

Members of Committee announced upcoming community events and matters of community interest.

5.

Presentations/Delegations

6.

Consent Agenda

• Resolution # GG-092-25
  Moved by Mayor Foster
  Seconded by Councillor Anderson

  That all items listed in Section 6, with the exception of item 6.2, be approved, in accordance with the Agenda.

  Carried

6.1

PUB-005-25 - Traffic and Parking By-law Delegation of Authority

• Resolution # GG-093-25

  That Report PUB-005-25, and any related delegations or communication items, be received;

  That the By-law attached to Report PUB-005-25, as Attachment 1, to amend the Delegation of Authority By-law to authorize the Deputy CAO of Public Services to make minor changes to the Schedules of the Traffic and Parking By-law, be approved; and

  That all interested parties listed in Report PUB-005-25, be advised of Council’s decision.

6.3

LGS-016-25 - Administrative Penalty System – Municipal Law Enforcement

• Resolution # GG-094-25

  That Report LGS-016-25, and any related delegations or communication items, be received;

  That Staff investigate and report back to Council with the requirements to replace existing parking fines with a system of Administrative Penalties, including an estimate of overhead costs; and

  That all interested parties listed in Report LGS-016-25, and any delegations be advised of Council’s decision.

6.4

LGS-017-25 - Administrative By-law Amendments – Site Alteration, Property Standards, and Traffic By-laws

• Resolution # GG-095-25

  That Report LGS-017-25, and any related delegations or communication items, be received;

  That the By-laws attached to Report LGS-017-25, as Attachment 1, Attachment 2, and Attachment 3 be approved; and

  That all interested parties listed in Report LGS-017-25, be advised of Council’s decision.

6.5

FSD-014-25 - Engineering Services for Albert Street and Durham Street Reconstruction

• Resolution # GG-096-25

  That Report FSD-014-25, and any related delegations or communication items, be received;

  That the proposal received from CIMA Canada Inc., being the highest scoring proponent meeting all terms, conditions and specifications of RFP2025-2 be awarded the contract for the provision of Engineering Services for Albert Street and Durham Street Reconstruction;

  That the funds required to complete this project be funded from the approved budget; and

  That all interested parties listed in Report FSD-014-25, be advised of Council’s decision.

6.6

FSD-015-25 - 2024 Annual Investment Report and Policy Review

• Resolution # GG-097-25

  That Report FSD-015-25, and any related delegations or communication items, be received;

  That the revised Policy CP-003 Investment Policy (Legal List), as Attachment 1, be approved;

  That the revised Policy CP-011 Investment Policy, as Attachment 2, be approved; and

  That all interested parties listed in Report FSD-015-25, and any delegations be advised of Council’s decision.

6.7

FSD-016-25 - Engineering Services for Baseline Road Reconstruction

• Resolution # GG-098-25

  That Report FSD-016-25, and any related delegations or communication items, be received;

  That the proposal received from CIMA Canada Inc., being the highest scoring proponent meeting all terms, conditions and specifications of RFP2025-1 be awarded the contract for the provision of Engineering Services for Baseline Road Reconstruction;

  That the funds required to complete this project be funded from the approved budget; and

  That all interested parties listed in Report FSD-016-25, be advised of Council’s decision.

6.8

FSD-019-25 - 2025 User Fee By-law Update

• Resolution # GG-099-25

  That Report FSD-019-25, and any related delegations or communication items, be received;

  That the By-law attached to Report FSD-019-25, as Attachment 1, be approved and By-law 2024-022 be repealed; and

  That all interested parties listed in Report FSD-019-25, and any delegations be advised of Council’s decision.

6.2

PUB-006-25 - Commemoration of Marie Hubbard

• Councillor Traill left the Chair. 

  Mayor Foster chaired this portion of the meeting.

  Resolution # GG-100-25
  Moved by Councillor Traill
  Seconded by Councillor Anderson

  That Report PUB-006-25, and any related delegations or communication items, be received;

  That the Visual Arts Centre be renamed the "Marie Hubbard Visual Arts Centre of Clarington";

  That Council approve funding of $10,000 for design and construction for a commemorative green space on the grounds of the Visual Arts Centre;

  That funding for the renaming come from the Tax Rate Stabilization Reserve Fund; and

  That all interested parties listed in Report PUB-006-25, and any delegations be advised of Council’s decision.

  Referred
• Resolution # GG-101-25
  Moved by Councillor Traill
  Seconded by Councillor Rang

  That the foregoing Resolution #GG-100-25 be referred to Staff to report back.

  Yes (4)	Mayor Foster, Councillor Anderson, Councillor Traill, and Councillor Rang
  No (3)	Councillor Zwart, Councillor Elhajjeh, and Councillor Woo

  Carried on a recorded vote (4 to 3)

  Councillor Traill returned to the Chair.

  
  

7.

Items for Separate Discussion

7.1

LGS-015-25 - Appointment to the Anti-Black Racism Advisory Committee, Diversity Advisory Committee, Newcastle Arena Board, and Samuel Wilmot Nature Area Management Advisory Committee 

• Resolution # GG-102-25
  Moved by Councillor Anderson
  Seconded by Councillor Rang

  That Report LGS-015-25, and any related delegations or communication items, be received;

  That the resignation of Gary Oliver, Bryan Hutchinson, and Omar Patel, from the Newcastle Arena Board, and Leo Blindenbach, from the Samuel Wilmot Nature Area Management Advisory Committee, be received with thanks;

  That Lakeridge Health Bowmanville and Bethesda House be appointed to the Diversity Advisory Committee, for a term ending December 31, 2026, or until a successor is appointed;

  That the Committee consider the applications for appointments to the Anti-Black Racism Advisory Committee, Diversity Advisory Committee, Newcastle Arena Board, and Samuel Wilmot Nature Area Management Advisory Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Boards and Committees Management Policy; and

  That all interested parties listed in Report LGS-015-25 and any delegations be advised of Council’s decision.

  Carried
• Anti-Black Racism Advisory Committee

  That Community Development Council Durham and Lakeridge Health be appointed to the Anti-Black Racism Advisory Committee for a term ending December 31, 2026, or until a successor is appointed.

  That Jaslin Browne be appointed to the Anti-Black Racism Advisory Committee for a term ending December 31, 2026, or until a successor is appointed.

  Diversity Advisory Committee

  That Shanelle Panguirian be appointed to the Diversity Advisory Committee for a term ending December 31, 2026, or until a successor is appointed.

  Newcastle Arena Board

  That Luc Chaisson, Joshua MacDonald, and Mark Stahler be appointed to the Newcastle Arena Board for a term ending December 31, 2026, or until a successor is appointed.

  Samuel Wilmot Nature Area Management Advisory Committee

  That Lou Itier be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2026, or until a successor is appointed.

8.

New Business

8.1

Installation of CCTV in Downtown Bowmanville (Mayor Foster)

• Resolution # GG-103-25
  Moved by Mayor Foster
  Seconded by Councillor Anderson

  That in accordance with Section 7.16.5 of the Procedural By-law, a New Business Item, regarding CCTV in Downtown Bowmanville, be added to the Agenda. 

  Carried
• Resolution # GG-104-25
  Moved by Mayor Foster
  Seconded by Councillor Woo

  That Staff be directed to report back on the progress, or lack thereof, of installing CCTV in downtown Bowmanville in co-operation with the BIA and with the encouragement of Durham Region Police Service. 

  Yes (6)	Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo
  No (1)	Councillor Traill

  Carried on a recorded vote (6 to 1)

8.2

Staff Accomplishments Annual Report (Mayor Foster)

• Resolution # GG-105-25
  Moved by Mayor Foster
  Seconded by Councillor Elhajjeh

  That in accordance with Section 7.16.5 of the Procedural By-law, a New Business Item, regarding Staff Accomplishments Annual Report, be added to the Agenda. 

  Carried
• Resolution # GG-106-25
  Moved by Mayor Foster
  Seconded by Councillor Woo

  That Staff be directed to report back outlining options for an annual report recognizing the accomplishments of Staff.

  Yes (7)

  Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo

  Carried on a recorded vote (7 to 0)

9.

Confidential Items

10.

Adjournment

• Resolution # GG-107-25
  Moved by Councillor Elhajjeh
  Seconded by Councillor Anderson

  That the meeting adjourn at 10:12 a.m.

  Carried