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General Government Committee

Minutes

Meeting #:
Date:	Monday, October 19, 2020
Time:	9:30 A.m. - 4:30 P.m.
Location:	Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)

Present Were:

• Mayor A. Foster,
• Councillor G. Anderson,
• Councillor R. Hooper,
• Councillor J. Jones,
• Councillor J. Neal,
• Councillor C. Traill,
• and Councillor M. Zwart

Staff Present:

• A. Allison,
• G. Acorn,
• R. Albright,
• R. Maciver,
• S. Brake,
• M. Marano,
• T. Pinn,
• G. Weir,
• A. Greentree,
• J. Gallagher,
• M. Chambers,
• and L. Patenaude

---

1.

Call to Order

Mayor Foster called the meeting to order at 9:31 a.m.

2.

Land Acknowledgement Statement

Councillor Zwart led the meeting in the Land Acknowledgement Statement.

3.

New Business – Introduction

New business item(s) were added to the New Business - Consideration section of the agenda.

Councillor Traill asked that new business items, regarding Backyard Hens and Off-Leash Dog Park, be added to the New Business – Consideration section of the agenda.

Councillor Neal asked that new business items, regarding Agenda Items, Anaerobic Digester, and Manager of Infrastructure, be added to the New Business – Consideration section of the agenda.

4.

Adopt the Agenda

• Resolution # GG-340-20
  Moved by Councillor Hooper
  Seconded by Councillor Zwart

  That the Agenda for the General Government Committee meeting of October 19, 2020, be adopted with the following additions:

  • Correspondence from Blair Evans regarding Opposing any Amendments to By-law 2012-045 to Allow for Backyard Hens
  • Correspondence from Rachel Webber regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens
  • New Business Item regarding Backyard Hens
  • New Business Item regarding Off-Leash Dog Park
  • New Business Item regarding Agenda Items
  • New Business Item regarding Anaerobic Digestor 
  • New Business Item regarding Manager of Infrastructure
  Carried

5.

Declaration of Interest

Councillor Jones declared an indirect interest on Communication 10.10 Support of Ambulatory Services at Ajax Pickering Hospital.

Later in the meeting, Councillor Neal declared an indirect interest on Item 18.1, Report CAO-020-20 Clarington Response to COVID-19.

6.

Announcements

Members of Committee announced upcoming community events and matters of community interest.

7.

Adoption of Minutes of Previous Meeting

7.1

Minutes of a Regular Meeting of September 28, 2020

• Resolution # GG-341-20
  Moved by Councillor Zwart
  Seconded by Councillor Anderson

  That the minutes of the regular meeting of the General Government Committee meeting held on September 28, 2020, be approved.

  Carried

8.

Delegations

8.1

Lisa Butson, Requesting an Amendment to the Clarington Traffic By-law 2014-059 to Allow 3 Hour Parking

Lisa Butson was present, via electronic means, requesting an Amendment to the Clarington Traffic By-law 2014-059 to Allow 3 Hour Parking.  She explained that she is a Clarington resident and had come across parking issues in the summer.  She noted that residents are not happy with the three-hour on-street parking limit and asked Committee to consider amending the By-law.  Ms. Butson suggested that cars park on one side of the street (similar to Orangeville) or increase the temporary plate tolerance from 7 to 18 days, to allow for more parking.  She explained that it would help with guests visiting and not having to worry about receiving a parking ticket.

• Resolution # GG-342-20
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That the delegation of Lisa Butson be referred to Staff to report back on whether any changes can be made to the Traffic By-law including:

  1. The potential to extend the three hour time limit on residential street; and
  2. Increasing the number of temporary parking passes
  Carried

8.2

Jordan Ojczyk and Emily Allison, Clucks for Clarington, Requesting an Amendment to By-law 2012-045 to Allow for Backyard Hens

Emily Allison, Clucks for Clarington, was present, via electronic means, requesting an amendment to By-law 2012-045, Clarington’s Exotic Animal By-law, to allow for backyard hens.  Ms. Allison noted she is speaking on behalf of Clucks for Clarington and that Jordyn Ojczyk was unable attend.  She thanked Committee for their time and Councillor Traill for helping with the initiative.  Ms. Allison stated that she is requesting an amendment to By-law 2012-045, to keep backyard hens so families can live a more sustainable life.  She explained that her family supports locally grown food and that the pandemic has made it difficult to feed her family as the eggs in grocery stores are limited to one dozen.  She added that, for families who only have one car or who do not drive, it is difficult to get to the local farmers’ markets.  Ms. Allison explained that backyard hens are allowed in many cities and provide healthier eggs than factory farm eggs. She noted that she has been in the poultry industry for 12 years has has been hatching eggs for local farms in the area.

Ms. Allison explained that someone can buy guaranteed female chicks for $3.00 or hens for $25.00 which include vaccines.  She stated that hens are friendly, easy to maintain, quiet, and can lay up to 300 eggs a year which is over $300 in savings.  Ms. Allison noted that a predator-proof 4x8 chicken coop costs about $1,000 and can house up to 6 hens.  Ms. Allison noted that she believes residents should be allowed to use their properties to support their families and answered questions from Members of Committee.

 

 

8.3

Gord Jebson, Opposing Any Amendments to By-law 2012-045 to Allow for Backyard Hens

Gord Jebson was present, via electronic means, to speak in opposition to any amendments to By-law 2012-045 to allow for backyard hens.  Mr. Jebson stated that he has concerns based on his experience as an inspector with the Canadian Food Inspection Agency for 30 years. He explained that poultry can have several diseases (salmonella and avian influenza) that can be transmitted to humans.  He expressed his concerns regarding handling and treating the hens as pets and added that proper coops and controlling predators is important.  Mr. Jebson noted that the likelihood of transmission from a backyard flock to humans is slim, compared to commercial flocks.  He suggested that, if Clarington allows backyard hens, a permit or licence system should be created to help Clarington Staff know where the hens are if an outbreak occurs and added that a building permit should be required when constructing a coop.  Mr. Jebson noted his concerns regarding bio-waste and how residents will handle deceased birds and raising chickens for meat.  He explained that he understands the desire to have farm fresh produce and noted there are several farms in the area that are not commercial.  Mr. Jebson noted it is important to support local farms and that this matter should be forwarded to staff to consult with the public health unit and local farming organizations before making any decisions.  He answered questions from Members of Committee.

• Recess

  Resolution # GG-343-20
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That the Committee recess for 10 minutes.

  Carried

  The meeting reconvened at 11:08 a.m. with Mayor Foster in the Chair.

  
  

8.4

Blair Evans, Opposing Any Amendments to By-law 2012-045 to Allow for Backyard Hens

Blair Evans, local resident, was present as he is in opposition to any Amendments to By-law 2012-045 to Allow for Backyard Hens. He is concerned as currently his neighbors are already in contradiction of the by-law. Mr. Evans believes this is in conflict of the MFIPPA because a Member of Council is a Member of the Cluck for Clarington Group however there was no declaration at the start of the meeting. He expressed his concerns regarding the potential illness and outbreak due to exposure to back yard chickens and provided many examples of people having exposure to poultry and the connection to salmonella.  Mr. Evans added that he is concerned with the contact of droppings from the chickens and the transmission of diseases.  He noted that he believes there is a danger to backyard chickens, the transmission to farmers and the risk backyard hens can cause.  Mr. Evans noted that he understands there can be good and bad pet owners however, bad chicken owners can transmit disease within the community, including salmonella. He asked how you identify the appropriate size yard to have back yard chickens.  Mr. Evans noted that he does not want to smell the ammonia of chicken feces when sitting with his family in his backyard.  He added that he does not feel this is a good use of By-law Enforcement's time and money to fund the the enforcement of chickens.  Mr. Evans stated that, given the pandemic, he does not feel this is a responsible choice and the By-law should be keeping community safe and not enforcing backyard chicken.  He questioned how how can Council assess the risk of disease transmission of back yard chickens and answered questions from Members of Committee.

• Alter the Agenda

  Resolution # GG-344-20
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That the Agenda be altered to consider Communication Items 10.2 to 10.9, 10.13 and 10.14, at this time; and

  That Communication Items 10.2 to 10.9, 10.13 and 10.14, be referred to New Business Item 19.1, regarding Backyard Hens.

  Carried

• Alter the Agenda

  Resolution # GG-345-20
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That the Agenda be altered to consider New Business Item 19.1, regarding Backyard Hens, at this time.

  Carried
• Resolution # GG-346-20
  Moved by Councillor Traill
  Seconded by Councillor Neal

  Whereas in light of potential food shortages caused by COVID-19, Clarington should explore opportunities to build food security and resiliency within our own community;

  And whereas a 2015 review of 150 of the most-populated U.S. cities found that nearly all (93 per cent) allowed backyard poultry;

  And whereas Brampton, Guelph, Kingston, Niagara Falls, and Orillia are among the places in Ontario where backyard chickens are permitted;

  And whereas in March 2018, Toronto launched the UrbanHensTO pilot program, which allows a maximum of four hens on residential properties within four of the city’s wards and there are currently 199 hens registered at 69 different addresses within the city of Toronto.

  Now Therefore be it resolved that Staff be directed to draft By-Law amendment (and if necessary, a Zoning amendment) permitting and regulating the keeping of no more than four (4) hens per property with regulations and recommendations on best practices modelled on the UrbanHensTO program, including but not limited to:

  1. All hen owners must register with the Municipality similar to dog and cat licensing;
  2. Only residential properties (houses or townhouses with a backyard) can be registered. If the resident rents, Clarington suggests that the resident get permission from the property owner. Residents in apartment and condo buildings cannot own hens;
  3. Limit of four hens per property. Roosters are not permitted;
  4. Hens must be at least four months old when acquired because prior to four months the gender cannot be determined;
  5. Hens are for the purposes of enjoyment and egg production and not intended as livestock to eat. Eggs produced must be for personal consumption only;
  6. Residents must provide a weather-proofed and insulated enclosure ("coop") with an air temperature suitable for the health of the hens. Regulations as follows:

  • The coop must be no more than 2 m (six feet, six inches) high and a maximum of 9.2 m² (100 square feet) floor area and provide each hen with at least 0.37m² (4 sq ft) of coop floor area, and at least 0.92m² (10 sq ft) of roofed outdoor enclosure
  • perch for each hen that is at least 20 cm (8 in) long
  • nest box(es) of a size that is suitable for the number of hens
  • a roof and doors that will be locked at night
  • Be in the resident's backyard and at least one metre from any property line, and recommended to be a minimum of three metres away from all windows and doors of a neighbour’s house

  g. The resident must allow Clarington staff to attend and inspect the property (as deemed necessary) to ensure compliance with the requirements;

  h. The coop should be cleaned regularly, and manure composted or disposed of in the green bin and any dead hens must be disposed of immediately at a livestock disposal facility, through a veterinarian or at an animal shelter; and

  i. The resident is accountable for the health and welfare of the hens. Failure to provide them with humane care could be considered an act of cruelty and could result in fines and/or charges. Hens must remain on the owner’s property.

  Carried as Amended
• Resolution # GG-347-20
  Moved by Councillor Traill
  Seconded by Councillor Neal

  That the foregoing Resolution #GG-346-20 be amended by adding the following words "report back on the potential of a" after the words "be directed to";

  That Item d) regarding the ages and gender provision be deleted; and

  That the follow added after the last paragraph:

  That Staff consult with the Durham Region Health Unit.

  Carried as Amended

  Councillor Traill withdrew the second paragraph in the foregoing Resolution #GG-347-20.

  
  
• Resolution # GG-348-20
  Moved by Councillor Zwart
  Seconded by Councillor Traill

  That the foregoing Resolution #GG-347-20 be amended by adding the following at the end:

  That the matter be referred to the Agricultural Advisory Committee of Clarington and local egg industry for their input.

  Carried as Amended
• Resolution # GG-349-20
  Moved by Councillor Jones
  Seconded by Councillor Hooper

  That the foregoing Resolution #GG-348-20 be amended by adding the following words "prior to the report being considered by Council/Committee” at the end.

  Carried

  The foregoing Resolution #GG-348-20 was then put to a vote and carried as amended. 

  The foregoing Resolution #GG-346-20 was then put to a vote and carried as amended. 

  
  

• Suspend the Rules

  Resolution # GG-350-20
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the Rules of Procedure be suspended to extend the meeting until 12:15 p.m.

  Carried

8.5

Karrie Lynn Dymond, Regarding Region of Durham Clear Anaerobic Digestion Facility

Karrie Lynn Dymond was present, via electronic means, regarding the proposed Region of Durham Clear Anaerobic Digestion Facility.  Ms. Dymond explained that their group consists of over 500 residents who are reside in Clarington and Oshawa.  She added that they will soon be incorporated, that they have a board of directors, a website, and have raised over $12, 000.00 in donations.  Ms. Dymond noted that they are opposed to the anaerobic digestion facility at the Clarington waterfront and added that the facility will pollute the air shed and have cancer causing elements released by the incinerator.  She explained that the Region is embarking on a 20-year plan to turn the waterfront into a large garbage facility which will add to the air quality issues, new truck traffic with more odors, exhaust and noise.  Ms. Dymond noted that the residents do not want the anaerobic digestion facility and requested Committee's support and that Council work with their group.  She explained that their group will send out information, through Canada Post, regularly to advise of this issue and how elected officials will vote.  Ms. Dymond noted that they are disappointed that their group had to do the work instead of hearing from Clarington officials.  She stated that Regional Council Members and Durham Region Chair has accepted campaign donations in excess to the election limits and noted that they will contact the Regional and Local Integrity Commissioner about the violations.

Ms. Dymond asked that Clarington stay united, take the lead, and provide monthly updates on the issue.  She noted that they want local planning respected and urged Council to use every legal means to stop the Region.  Ms. Dymond stated her concerns regarding the Region's plan and added that they want more support from the Province to help defend Clarington.  She answered questions from Members of Committee.

• Resolution # GG-351-20
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That the delegation of Karrie Lynn Dymond, be referred to the consideration of Communication Item 10.11.

  Carried
• Resolution # GG-352-20

  The Committee recessed for their one hour scheduled break as per the Procedural By‑law.

   

  The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair.

  
  

9.

Communications – Receive for Information

• Resolution # GG-353-20
  Moved by Councillor Hooper
  Seconded by Councillor Jones

  That Communication Items 9.1 and 9.4, with the exception of 9.2 and 9.3, be received on consent.

  Carried

9.2

Minutes of the Energy from Waste - Waste Management Advisory Committee dated September 22, 2020

• Resolution # GG-354-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That Communication Item 9.2, the Minutes of the Energy from Waste - Waste Management Advisory Committee dated September 22, 2020, be received for information.

  Carried as Amended
• Resolution # GG-355-20
  Moved by Councillor Hooper
  Seconded by Councillor Jones

  That the foregoing Resolution #GG-354-20 be amended by adding the following at the end:

  That the Region of Durham be invited to present at a Municipality of Clarington General Government Committee meeting on waste management issues.

  Carried

  The foregoing Resolution #GG-354-20 was then put to a vote and carried as amended.

  
  

9.3

Honourable Sylvia Jones, Solicitor General, Minister Responsible for Anti-Racism, Regarding Anti-Racism Initiatives and the Anti-Racism Directorate (ARD)

• Resolution # GG-356-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That Communication Item 9.3 regarding Anti-Racism Initiatives and the Anti-Racism Directorate (ARD), be referred to the Diversity Advisory Committee.

  Carried

9.1

Minutes of the Kawartha Region Conservation Authority dated January 30, 2020, May 28, 2020, May 28, 2020 Special Meeting, June 11, 2020 Special Meeting and June 25, 2020

9.4

Bonnie Nistico-Dunk, City Clerk, City of St. Catherines, Regarding Development Approval Requirements for Landfills - (Bill 97)

10.

Communications – Direction

10.1

Herb Tink, Chair, Solina Hall Board, Regarding Appointments to the Solina Hall Board

• Resolution # GG-357-20
  Moved by Councillor Zwart
  Seconded by Councillor Hooper

  That the following persons be appointed as Members of the Solina Hall Board for a term ending December 31, 2022 or until a successor is appointed, in accordance with the Appointments to Boards and Committees Policy:

  • Jennifer Bowman
  • Herb Tink
  • Ron Whitebread
  • Bev Whitebread
  • Karen Dair
  • Brandon Baker
  • Chris Mackenzie
  Carried

10.2

Jessica Brown, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.3

Jordan McCormack, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.4

Jenny Woodside, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.5

Denise McKay, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.6

Zoe Bergeron, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.7

Ashlee Lusted, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.8

Gord Jebson, Regarding Opposing any Amendments to By-law 2012-045 to Allow for Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.9

Blair Evans, Regarding Opposing any Amendments to By-law 2012-045 to Allow for Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.10

Sarah Moore, Acting Manager of Legislative Services/Deputy Clerk, Town of Ajax, Regarding Support of Ambulatory Services at Ajax Pickering Hospital

Councillor Jones declared an direct interest in Item 10.10, as she is an employee of Lakeridge Health.  Councillor Jones muted her audio and video and refrained from discussion and voting on this matter.

• Resolution # GG-358-20
  Moved by Councillor Anderson
  Seconded by Councillor Hooper

  That Communication Item 10.10 be received for information.

  Carried

  Councillor Jones returned to the meeting.

  
  

10.11

Karrie Lynn Dymond, Regarding Durham Region Waste Plan And Recycling Proposal

• Resolution # GG-359-20
  Moved by Councillor Zwart
  Seconded by Councillor Anderson

  That Communication Item 10.11 regarding Durham Region Waste Plan and Recycling Proposal, be received for information.

  Carried

10.12

Confidential Memo from Andy Allison, Chief Administrative Officer, Regarding Spry Avenue Property

• Resolution # GG-360-20
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That Communication Item 10.12 be referred to closed session at the end of the meeting.

  Carried

10.13

Rebecca Weber, Regarding Support for Amendment to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

10.14

Blair Evans, Regarding Opposing Any Amendments to By-law 2012-045 to Allow Backyard Hens

This matter was considered earlier in the meeting under item 8.4.

11.

Presentations

11.1

Bill Homes, General Manager and Michael Binetti, Supervisor Service Design, Durham Region Transit, Regarding an Overview of Phase A Service Plan

Bill Holmes and Michael Binetti, Durham Region Transit, were present, via electronic means, regarding the Service, Re-Design and Transit System Enhancements. Mr. Binetti presented the revised transit network that has been in operation since September 28, 2020 and how they are planning transit services during the pandemic. He noted the current situation for Durham Region Transit (DRT) network and how the demand has declined significantly.  Mr. Holmes reviewed the objective of the Ridership Recovery Strategy Service Plan which provides a multi-phased approach to provide access to frequent, reliable and convenient transit service and noted the customer experience enhancements which includes an e-ticketing option.  He explained the Phase A plan and noted 80 percent of dwellings are within a 10-minute walk and 90 percent of ridership is currently travelling on the phase A frequent grid network routes.  Mr. Holmes noted that On-Demand is now available from the morning to late night and supports service frequency of 15 minutes.  He provided an overview of the networks, where the On-Demand services are running, common features, how the service is delivered and the differences between rural and urban areas.  Mr. Binetti noted that all of Clarington will have access to the On-Demand transit services.  He added that the Energy Park now has transit services available through On Demand.  Mr. Binetti noted that Presto cards work to travel along the Highway 2 route and make it easier for travel.  He reviewed the different online applications to plan, book, or pay for a trip. Mr Binetti noted that the public can pay through their presto card or presto e-ticket for occasional DRT travelling.  Mr. Holmes shared their communication plan and the platforms they are using for advertising.  He provided an update on the performance of the system on the last two weeks.  Mr. Holmes noted that there was an increase in trips.  They had approximately 1500 customers and noted Clarington is the third busiest area.  He noted that the average wait time is seven minutes with an average distance of three km.  Mr. Holmes stated that they will continue to monitor weekly and will make any adjustments accordingly.  Mr. Binetti and Mr. Holmes answered questions from Members of Committee.

12.

Public Works Department Reports

12.1

PWD-002-20 GO Transit Newcastle Village - Annual Status Update

• Resolution # GG-361-20
  Moved by Councillor Zwart
  Seconded by Councillor Hooper

  That Report PWD-002-20 be received;

  That the sale of the former fire hall site in the Village of Newcastle be further delayed to continue to allow GO Transit to use the property as a turnaround until such time as Durham Region Transit is able to provide a local service that ensures continuity for residents;

  That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels;

  That Staff be directed to report back to Council in the fall of 2021 on the progress of our discussions; and

  That scheduling the sale of the site of the former fire hall in Newcastle be revisited at that time.

  Carried

13.

Emergency and Fire Services Department Reports

No Reports for this section of the Agenda.

14.

Community Services Department Reports

Councillor Traill chaired this portion of the meeting.

14.1

CSD-010-20 Municipal Buildings – Waste Reduction and Recycling Update

• Resolution # GG-362-20
  Moved by Councillor Zwart
  Seconded by Councillor Hooper

  That Report CSD-010-20 be received for information.

  Carried

14.2

CSD-009-20 Community Funding Program

• Resolution # GG-363-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That Report CSD-009-20 be received;

  That the Community Funding Program, as outlined in Attachment 1 to this Report, be approved;

  That Council direct staff to review applications and recommend funding to Mayor and Council for approval following the recommendations made by the Funding Review Committee;

  That staff report annually to Council with the details on the funding provided to the community agencies; and

  That all interested parties listed in Report CSD-009-20 and any delegations be advised of Council’s decision.

  Yes (5)	Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart
  No (2)	Councillor Jones, and Councillor Neal

  Carried on a recorded vote (5 to 2)

15.

Legislative Services Department Reports

Councillor Jones chaired this portion of the meeting.

15.1

LGS-001-20 Nuisance Lighting

• Resolution # GG-364-20
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That Report LGS-001-20 be received;

  That the By-law attached to Report LGS-001-20, as attachment 2, be approved with the following amendment:

  • Replace the words "or into any dwelling unit" with the words "any adjoining property" in Section 1 of the amending By-law; and

  That all interested parties listed in Report LGS-001-20 and any delegations be advised of Council’s decision.

  Motion Withdrawn
• Resolution # GG-365-20
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That Report LGS-001-20 be received;

  That the By-law attached to Report LGS-001-20, as attachment 2, be approved with the following amendment:

  • Replace the words "source from shining directly at or into any dwelling unit" with the words "from being pointed directly any other property" in Section 1 of the amending By-law; and

  That all interested parties listed in Report LGS-001-20 and any delegations be advised of Council’s decision.

  Carried

16.

Corporate Services Department Reports

Mayor Foster chaired this portion of the meeting.

16.1

COD-019-20 Health Benefit Program 2020 Renewal of ASO and Non-ASO Formula

• Resolution # GG-366-20
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That Report COD-019-20 be received;

  That the Health Benefit Programs be renewed with Sun Life, to November 1, 2021 at an overall net decrease of 4.4 per cent, with the realized surplus from the current year to remain in the Municipal reserve fund; and

  That the Library be advised of the renewal program, and that they continue to be invoiced for their portion of the benefit program as applicable.

  Carried

17.

Finance Department Reports

17.1

FND-035-20 COVID19 Cash Flow Update

• Resolution # GG-367-20
  Moved by Councillor Hooper
  Seconded by Councillor Neal

  That Report FND-035-20 be received for information.

  Carried

17.2

FND-036-20 Electrical Work for Electric Vehicle Charging Stations

• Resolution # GG-368-20
  Moved by Councillor Zwart
  Seconded by Councillor Anderson

  That Report FND-036-20 be received;

  That Ferguson Electric Company Ltd. with a total bid amount of $75,135.51 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Quotation Q2020-22 be awarded the contract for the completion of the electrical work as required for the installation of Electrical Vehicle Charging Stations;

  That total funds required for this project in the amount of $75,135.51 (Net HST Rebate) exceeds the approved budget allocation and additional funds of $34,000 required will be funded by the Parking Lot Reserve funds:

  Description	Account Number	Amount
  EV Charging Station – Church & Division Parking Lot (2020 Budget)	110-32-327-83211-7401	$19,603
  EV Charging Station – Church & Division Parking Lot (Additional Funds)	110-32-327-83211-7401	34,000
  EMS Vehicles Capital (2020 Budget)	110-28-388-82824-7401	21,533

  That all interested parties listed in Report FND-036-20 and any delegations be advised of Council’s decision.

  Carried

17.3

FND-037-20 Cultural Heritage Consulting

• Resolution # GG-369-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That Report be received;

  That Archaeological Research Associates Ltd. with a bid amount of $10,328.64 (net HST rebate), providing the lowest hourly rate and meeting the passing threshold and all terms, conditions and specifications of RFP2020-7 be awarded the contract for the provision of Cultural Heritage Consulting Services subject to a satisfactory reference check;

  That the funds required for this project in the total amount of $10,328.64 (net HST rebate) is in the approved budget allocation as provided, be funded from the following account:

  Description	Account Number	Amount
  Planning Admin - Consulting	100-50-130-00000-7160	$10,329

  That pending satisfactory service and pricing that the Purchasing Manager, in consultation with the Acting Director of Planning and Development Services, be authorized to extend the contract for up to four additional one-year terms; and

  That all interested parties listed in Report and any delegations be advised of Council’s decision.

  Carried

18.

CAO Office Reports

18.1

CAO-020-20 Clarington Response to COVID-19

Councillor Neal declared an indirect interest on Item 18.1 as he is a member of Autism Home Base Durham. Councillor Neal muted his audio and video and refrained from discussion and voting on this matter.

• Resolution # GG-370-20
  Moved by Councillor Anderson
  Seconded by Councillor Hooper

  That Report CAO-020-20 be received for information.

  Carried

  Councillor Neal returned to the meeting.

  
  

18.2

CAO-021-20 Organizational Structure Review Update

• Resolution # GG-371-20
  Moved by Councillor Traill
  Seconded by Councillor Zwart

  That Report CAO-021-20 be received for information.

  Carried

• Recess

  Resolution # GG-372-20
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That the Committee recess for 10 minutes.

  Carried

  The meeting reconvened at 3:55 p.m. with Mayor Foster in the Chair.

  
  

19.

New Business – Consideration

19.1

Backyard Hens

This matter was considered earlier in the meeting.

19.2

Off-Leash Dog Park

• Resolution # GG-373-20
  Moved by Councillor Traill
  Seconded by Councillor Anderson

  Whereas 57% of Canadian households own pets;

  Whereas the Dave Boyd Memorial Off Leash Dog Park in South Bowmanville has been well-used since its inception in 2012;

  Whereas due to COVID-19 more Bowmanville residents are working from home and using local parks more on a daily, rather than weekend-only basis, including the off-leash dog park;

  Whereas it is expected that many residents will continue to work from home or work reduced office hours for the foreseeable future as a result of COVID-19;

  Whereas the existing off leash facility in Bowmanville is not sufficient to address the influx of residents and their dogs from the five new residential developments in Bowmanville (Modo, Lakebreeze East, Lakebreeze West, Brookhill, Camp 30 and Soper Springs).

  Now Therefore be it Resolved That:

  1. Staff include the cost of an off-leash dog park in North Bowmanville in the 2021 budget;

  2. Staff give preference to the following possible park locations:

  a. The north end of the former Bowmanville Zoo lands

  b. Adjacent to Camp 30

  c. In the vicinity of Concession Road 3 and Liberty Street; and

  3. Staff include as a Schedule B option LED lighting for the new off leash dog park to be operated via user-activated timer buttons.

  4. That Staff report back by the next General Government Committee meeting dated November 9, 2020.

  Carried

19.3

Agenda Items

• Resolution # GG-374-20
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That only correspondence directly relating to Clarington, be included on the Council and Committee Agendas.

   

  Carried as Amended
• Resolution # GG-375-20
  Moved by Councillor Zwart
  Seconded by Councillor Neal

  That the foregoing Resolution #GG-374-20 be amended by adding the following at the end:

  That no correspondence be added to the Agenda, unless it includes the senders name and address.

  Carried

  The foregoing Resolution #GG-374-20 was then put to a vote and carried as amended.

  
  

19.4

Manager of Infrastructure

• Resolution # GG-376-20
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the position of Manager, Infrastructure be changed to include Economic Development.

  Motion Lost

• Suspend the Rules

  Resolution # GG-377-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That the Rules of Procedure be suspended to extend the meeting for an additional 1 hour until 5:30 p.m.

  Carried

19.5

Anaerobic Digestor

This matter was considered later in the meeting on Item 20.2.

20.

Unfinished Business

20.1

PWD-001-20 Ice Skating Trail (Referred from the September 14, 2020 Joint Committee Meeting)

• Resolution # GG-378-20
  Moved by Councillor Traill
  Seconded by Councillor Zwart

  That Report PWD-001-20 be tabled to the next General Government Committee meeting dated November 9, 2020.

  Carried

20.2

Anaerobic Digestor

• Resolution # GG-379-20
  Moved by Councillor Neal
  Seconded by Councillor Traill

  That Clarington proceed with the Arbitration phase with Durham Region on the Anaerobic Digestor dispute.

  Referred
• Resolution # GG-380-20
  Moved by Councillor Neal
  Seconded by Councillor Traill

  That the foregoing Resolution #GG-379-20 be referred to the next Regular Council meeting of November 2, 2020.

  Carried

• Closed Session

  Resolution # GG-381-20
  Moved by Councillor Hooper
  Seconded by Councillor Zwart

  That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Correspondence Item 10.12 regarding Spry Avenue Property, a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board.

   

  Carried

  Rise and Report

  The meeting resumed in open session at 5:21 p.m.

  Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act as amended and no resolutions were passed.

  
  
• Resolution # GG-382-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson
  That Staff be directed to offer the municipal property, located on Spry Avenue, for sale.

   
  Carried

• Suspend the Rules

  Resolution # GG-383-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes until 5:35 p.m.

  Carried

21.

Confidential Reports

22.

Adjournment

• Resolution # GG-384-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  That the meeting adjourn at 5:35 p.m.

  Carried