If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131

General Government Committee

Minutes

Meeting #:
Date:	Monday, January 04, 2021
Time:	9:30 A.m. - 4:00 P.m.
Location:	Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)

Present Were:

• Mayor A. Foster,
• Councillor G. Anderson,
• Councillor R. Hooper,
• Councillor J. Jones,
• Councillor J. Neal,
• Councillor C. Traill,
• and Councillor M. Zwart

Staff Present:

• A. Allison,
• G. Acorn,
• R. Maciver,
• S. Brake,
• T. Pinn,
• G. Weir,
• J. Gallagher,
• and L. Patenaude

---

1.

Call to Order

Mayor Foster called the meeting to order at 9:30 AM.

2.

Land Acknowledgement Statement

Councillor Hooper led the meeting in the Land Acknowledgement Statement.

3.

New Business – Introduction

New business item(s) were added to the New Business - Consideration section of the agenda.

Councillor Jones asked that new business items, regarding Support of Opening Ski Hills in Ontario and Review of the Seniors Snow Removal Program, be added to the New Business – Consideration section of the agenda.

Councillor Neal asked that a new business item, regarding Statements on Agendas, be added to the New Business – Consideration section of the agenda.

4.

Adopt the Agenda

• Resolution # GG-001-21
  Moved by Councillor Jones
  Seconded by Councillor Zwart

  That the Agenda for the General Government Committee meeting of January 4, 2021 be adopted with the following additions:

  • New Business Item Regarding Support of Opening Ski Hills in Ontario
  • New Business Item Regarding Review of Senior Snow Removal Program 
  • New Business Item Regarding Statements on Agendas
  Carried

5.

Declaration of Interest

There were no disclosures of interest stated at this meeting.

6.

Announcements

Members of Committee announced upcoming community events and matters of community interest.

7.

Adoption of Minutes of Previous Meeting

7.1

Minutes of a Regular Meeting of November 30, 2020

• Resolution # GG-002-21
  Moved by Councillor Hooper
  Seconded by Councillor Jones

  That the minutes of the regular meeting of the General Government Committee meeting held on November 30, 2020, be approved.

  Carried

8.

Delegations

There were no Delegations.

9.

Communications – Receive for Information

• Resolution # GG-003-21
  Moved by Councillor Jones
  Seconded by Councillor Hooper

  That Communication Items 9.1 to 9.7, be received on consent with the exception of Items 9.1, 9.2 and 9.7.

  Carried

• Recess

  Resolution # GG-004-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the Committee recess for 5 minutes.

  Carried

  The meeting reconvened at 9:45 a.m. with Mayor Foster in the Chair.

  
  

9.3

Minutes of the Newcastle Business Improvement Area dated December 10, 2020

9.4

Minutes from the Tyrone Community Hall Board dated September 10, 2020, October 21, 2020, and November 18, 2020

9.5

Minutes from the Newcastle Village Community Hall Board dated November 17, 2020 and December 15, 2020

9.6

Ralph Walton, Regional Clerk/Director of Legislative Services, Regarding 2021 Interim Regional Tax Levy

9.1

Memo from Stephen Brake, Director of Public Works, Regarding North Bowmanville Dog Park

• Resolution # GG-005-21
  Moved by Councillor Traill
  Seconded by Councillor Anderson

  That Communication Item 9.1 be received for information.

  Carried

9.2

Memo from Stephen Brake, Director of Public Works, Regarding Granville Dr. / William Ingles Dr. – Courtice – Three Way Stop Control Investigation

• Resolution # GG-006-21
  Moved by Councillor Jones
  Seconded by Councillor Neal

  That Communication Item 9.2 be referred to the General Government Committee meeting dated June 21, 2021.

  Carried

9.7

Isabel Grace, Superintendent of Business and Finance, Peterborough Victoria Northumberland and Clarington Catholic District School Board, Regarding Notice of Passing of an Education Development Charges By-law

• Resolution # GG-007-21
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That Communication Item 9.7 be received for information.

  Carried

10.

Communications – Direction

10.1

Memo from Stephen Brake, Director of Public Works, Regarding Public Access Via Stairs to Municipal Property East of Mearns at Longworth Avenue

• Resolution # GG-008-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That Communication Item 10.1 be referred to the 2021 Budget.

  Motion Withdrawn
• Resolution # GG-009-21
  Moved by Councillor Anderson
  Seconded by Councillor Hooper

  That Communication Item 10.1 Memo from Stephen Brake, Director of Public Works, Regarding Public Access Via Stairs to Municipal Property East of Mearns at Longworth Avenue, be received for information.

  Carried

10.2

Memo from Stephen Brake, Director of Public Works, Regarding Sidewalk on Main St., Orono

• Resolution # GG-010-21
  Moved by Councillor Anderson
  Seconded by Councillor Zwart

  That Communication Item 10.2 Memo from Stephen Brake, Director of Public Works, Regarding Sidewalk on Main St., Orono, be referred to the 2021 Budget.

  Carried

10.3

Memo from June Gallagher, Municipal Clerk, Regarding Clarington ActiveTransportation and Safe Roads Advisory Committee – Extension of Term

10.4

Sue Bernardi, CMO BA, MPS Team Leader, Municipality of Port Hope, Regarding the Transfer of Low Radioactive Waste Material from Port Granby Site to Port Hope Long-Term Waste Management Facility

• Resolution # GG-011-20
  Moved by Councillor Hooper
  Seconded by Councillor Anderson

  Whereas the Municipality of Port Hope, the Municipality of Clarington, and the Government of Canada are parties to the Legal Agreement for the cleanup and the long-term safe management of low level radioactive waste;

  And Whereas Canadian Nuclear Laboratories request, on behalf of Atomic Energy of Canada Ltd. (AECL), for an amendment to the Legal Agreement to allow for the transfer of a limited portion of waste from the Port Granby to Port Hope long term waste management facility;

  And Whereas the Legal Agreement requires consensus of the parties to support an amendment to the Legal Agreement;

  Now therefore be it resolved that the Municipality of Clarington agrees to the request of AECL regarding an amendment to the Legal Agreement to allow for the transfer of a limited portion of waste from the Port Granby Project to the Port Hope Long Term Waste Management.

  Carried

10.5

Confidential Memo from Faye Langmaid, Acting Director of Planning and Development Services, Regarding Potential Acquisition, Future Works Yard

• Resolution # GG-012-21
  Moved by Councillor Hooper
  Seconded by Councillor Traill

  That Communication Item 10.5 be referred to the end of the Agenda in closed session.

  Carried

11.

Presentations

11.1

Jack Ammendolia, Managing Partner and Director, Education, and Robert J. Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd., Regarding Report LGS-002-21 Ward Boundary Review - Final Report

Jack Ammendolia, Managing Partner and Director, Education and Robert J. Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd. were present via electronic means regarding Report LGS-002-21 Ward Boundary Review - Final Report.  Mr. Ammendolia provided an overview of the project and explained that the study was focused on two phases which consisted of reviewing the existing ward system and a reconfiguration of the ward boundaries.  He explained that a comprehensive public engagement strategy was employed and noted the steps taken to receive feedback from the public.  Mr. Ammendolia provided an overview of the existing ward system and stated that they have developed three ward boundary options. He explained each option, noting that the public indicated a preference for Option C which is a 5-ward system that attempts to strike a balance between communities of interest and population parity. Mr. Ammendolia explained the next steps and answered questions from Members of Committee.

• Recess

  Resolution # GG-013-21
  Moved by Councillor Jones
  Seconded by Councillor Neal

  That the Committee recess for 5 minutes.

  Carried

  The meeting reconvened at 10:57 a.m. with Mayor Foster in the Chair.

  
  

• Alter the Agenda

  Resolution # GG-014-21
  Moved by Councillor Zwart
  Seconded by Councillor Neal

  That the Agenda be altered to consider Item 15.2, Report LGS-002-21 Ward Boundary Review - Final Report, at this time.

  Carried

12.

Public Works Department Reports

Councillor Hooper chaired this portion of the meeting.

12.1

PWD-001-21 Proposed Amendment to By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property

• Resolution # GG-016-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That Report PWD-001-21 be received;

  That the By-law, amending specific schedules of the Traffic By-law, attached to Report PWD-001-21, as Attachment 2, be passed; and

  That all interested parties listed in Report PWD-001-21 and any delegations be advised of Council’s decision.

  Carried

12.2

PWD-002-21 Contracted Winter Control Services

• Resolution # GG-017-21
  Moved by Councillor Hooper
  Seconded by Councillor Zwart

  That Report PWD-002-21 be received;

  That Council approve the cancellation of Tender CL2020-30 for Winter Control Services and the issuance of a tender for the replacement of four end of service life combination plow trucks that were previously requested in the 2019 and 2020 Capital Budget submissions but have been deferred pending the outcome of the contacted service investigation.

  Carried

• Suspend the Rules

  Resolution # GG-018-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 12:10 p.m.

  Carried
• Resolution # GG-019-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-017-21 for a second time.

  Carried
• Resolution # GG-020-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That Report PWD-002-21 be referred to the Director of Finance/Treasurer for further information on the analysis.

  Motion Lost

• Suspend the Rules

  Resolution # GG-021-21
  Moved by Councillor Hooper
  Seconded by Councillor Jones

  That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 12:20 p.m.

  Carried

  That the foregoing Resolution #GG-017-21 was then put to a vote and carried.

  
  
• Resolution #

  The Committee recessed for their one hour scheduled break as per the Procedural By‑law.

   

  The meeting reconvened at 1:17 p.m. with Mayor Foster in the Chair.

  
  

12.3

PWD-003-21 Stuart Park Tennis Courts

• Resolution # GG-022-21
  Moved by Councillor Neal
  Seconded by Councillor Traill

  That Report PWD-003-21 be received;

  That Council provide staff with direction on the following potential upgrades:

  1. 1. That the Guildwood Park tennis courts be resurfaced.
     2. That the Stuart Park tennis courts and basketball court be resurfaced.
     3. That up to four pickleball courts be created in addition to the existing courts.
     4. That lighting be provided on the Stuart Park basketball and tennis/pickleball courts; and

  That all interested parties listed in Report PWD-003-21 and any delegations be advised of Council’s decision.

  Referred
• Resolution # GG-023-21
  Moved by Councillor Anderson
  Seconded by Councillor Neal

  That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-022-21 for a second time.

  Carried
• Resolution # GG-024-21
  Moved by Councillor Neal
  Seconded by Councillor Jones
  That Resolution #GG-022-21 and Report PWD-003-21 be referred to Staff to report back on the Kawartha Pine Ridge District School Board's willingness to have pickleball or a combination of pickleball and tennis courts, located at Courtice Secondary School. 
  Carried

13.

Emergency and Fire Services Department Reports

There were no Reports for this section of the Agenda.

14.

Community Services Department Reports

There were no Reports for this Section of the Agenda.

15.

Legislative Services Department Reports

Councillor Jones chaired this portion of the meeting.

15.1

LGS-001-21 City of Oshawa Licensing of Payday Loan Establishments

• Resolution # GG-025-21
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That Report LGS-001-21 be received for information.

  Carried

15.2

LGS-002-21 Ward Boundary Review – Final Report

• Resolution # GG-015-21
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That Report LGS-002-21 be received;

  That the Final Report on Clarington’s Ward Boundary Review, of Watson & Associates Economists Ltd., be received;

  That the Municipality of Clarington maintain the existing four ward boundary system; and

  That all interested parties listed in Report LGS-002-21 and any delegations be advised of Council’s decision.

  Yes (5)	Mayor Foster, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
  No (2)	Councillor Anderson, and Councillor Hooper

  Carried on a recorded vote (5 to 2)

15.3

LGS-003-21 Appointments to the Energy from Waste – Waste Management Advisory Committee

• Resolution # GG-026-21
  Moved by Councillor Hooper
  Seconded by Councillor Zwart

  That Report LGS-003-20 be received;

  That the Committee appoint Kerry Meydam, Sami Elhajjeh, Lyndsay Riddoch, and Jim Vinson to the Energy from Waste – Waste Management Advisory Committee for a term ending December 31, 2022; and

  That all interested parties listed in Report LGS-003-20 and any delegations be advised of Council’s decision.

  Carried

15.4

LGS-004-21 Fireworks Permitting

• Resolution # GG-027-21
  Moved by Councillor Hooper
  Seconded by Councillor Zwart

  That Report LGS-004-21 be received for information.

  Carried

• Suspend the Rules

  Resolution # GG-028-21
  Moved by Councillor Neal
  Seconded by Councillor Anderson

  That the Rules of Procedure be suspended to allow for the introduction of a New Business item at this time.

  Carried
• Resolution # GG-029-21
  Moved by Councillor Neal
  Seconded by Councillor Traill

  That the Municipality of Clarington request the Region of Durham amend the Terms of Reference for the Energy From Waste - Waste Management Advisory Committee, such that the Committees recommendations go to Regional Council instead of the Region of Durham's Public Works Committee.

  Yes (7)

  Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

  Carried on a recorded vote (7 to 0)

16.

Financial Services Reports

Councillor Neal chaired this portion of the meeting.

16.1

FSD-001-21 Delegation of Authority to enter into Extension Agreements to the Treasurer

• Resolution # GG-030-21
  Moved by Councillor Hooper
  Seconded by Councillor Jones

  That Report FSD-001-21 be received;

  That the Council of the Corporation of the Municipality of Clarington delegate authority to the Treasurer to enter into extension agreements pursuant to Section 378 of the Municipal Act, 2001, and;

  That the By-law attached to Report FSD-001-21, as attachment 1, be approved.

  Carried

16.2

FSD-002-21 Delegation of Authority - Section 357(1) (d.1) Sickness or Extreme Poverty

• Resolution # GG-031-21
  Moved by Mayor Foster
  Seconded by Councillor Hooper

  That Report FSD-002-21 be received;

  That the Council of the Corporation of the Municipality of Clarington delegate authority to the Assessment Review Board to determine eligibility for property tax reductions or refunds under the Municipal Act, 2001, Section 357 (1) (d.1) – Sickness or Extreme Poverty; and

  That the By-law attached to Report FSD-002-21, as attachment 1, be approved.

  Carried

17.

CAO Office Reports

There were no Reports for this section of the Agenda.

18.

New Business – Consideration

18.1

Winter Maintenance on Newcastle Trails (Councillor Zwart)

• Resolution # GG-032-21
  Moved by Councillor Zwart
  Seconded by Councillor Anderson

  Whereas, at the meeting of November 23, 2020, the Council of the Municipality of Clarington approved Resolution #GG-391-20, that directed the Public Works Department to provide winter maintenance on various trails to encourage outdoor exercise in an effort to improve our physical, mental health and general overall well-being due to COVID-19; and

  Whereas a popular section of the Samuel Wilmot trail system between Cobbledick Road and Toronto Street in Newcastle could not be included with this program due to the steep grades on the trail system that may potentially create an unsafe maintenance situation.

  Now therefore be it resolved that the Public Works Department be directed to include snow removal on the approximate one kilometer section of trail through the Foster Creek Valley between Sunset Boulevard and Gusel Avenue in Newcastle;

  That pre-budget approval be given to complete this additional work for the 2020-2021 Winter Season; and

  That all interested parties be notified of Council’s decision, including the Clarington Active Transportation and Safe Roads Committee.

  Carried

18.2

Support of Opening Ski Hills in Ontario

• Resolution # GG-033-21
  Moved by Councillor Jones
  Seconded by Councillor Zwart

  Whereas Clarington Council remains a strong supporter of our Local Businesses and Brimacombe (Oshawa Ski Club)  is an important business in our community. Brimacombe laid off 278 people on December 24, 2020 and this is a tremendous loss to this local not-for-profit business and the effects it has on our local economy;

  And Whereas Ski Hills in Ontario are mandated to be closed during the COVID-19 Province Wide Shutdown in effect from December 26, 2020 until January 23, 2021, and this Shutdown has resulted in 9000 job losses and $84 million losses and includes 52 Ski areas in Ontario;

  And Whereas thousands of Ontarians rely on snow sports over the winter for employment, their physical health and mental Health;

  And Whereas Snow Resort owners and operators across the Province have implemented new protocols to keep all skiers and Ontarians safe and resorts are separating their inside and outside offerings so adjustments can be made safely and efficiently depending on the current COVID-19 measures in the provincial framework and rules are in place to maintain physical distancing and Personal Protective Equipment (PPE); and

  Whereas Ontario is the only jurisdiction in North America to shut down Ski Resorts because of COVID-19;

  Now therefore be it resolved:

  That Clarington Council supports the reopening of the Ontario Ski Hills as soon as possible;

  That, if the COVID-19 Province Wide Shutdown was to continue past January 23, 2021 Clarington Council supports removing Ontario Ski Hills from being included in the Shutdown and be permitted to open; and

  That this motion be distributed to Premier Ford, Minister Lisa MacLeod Minister of Heritage, Sport, Tourism and Culture, MPP Lindsey Park, MPP David Piccini, all Durham Region Municipalities, The Ontario Snow Resorts Association, and Oshawa Ski Club (Brimacombe).

  Carried

18.3

Review of the Seniors Snow Removal Program

• Resolution # GG-034-21
  Moved by Councillor Jones
  Seconded by Councillor Anderson

  That Staff report back at a future General Government Committee Meeting on the Clarington Seniors Snow Removal Program regarding the cost to the Municipality, cost to the resident, how the program is running, any comments that Clarington has received over the past few years as feedback, and a comparison to other Senior Snow Removal Programs in other areas.

  Carried

18.4

Statements on Agendas

• Resolution # GG-035-21
  Moved by Councillor Neal
  Seconded by Councillor Jones

  That the statement regarding motions, in the Committee Agendas, be replaced with a statement regarding Policy F-11 Transparency and Accountability.

  Carried

19.

Unfinished Business

19.1

Resolution #GG-113-20, Regarding, Report EGD-006-20 - Cedar Crest Beach Rd and West Beach Rd Berm Review and Estimates (Referred from the November 30, 2020 General Government Committee Meeting)

• Resolution # GG-036-21
  Moved by Councillor Traill
  Seconded by Councillor Neal

  That Report EGD-006-20, regarding Cedar Crest Beach Road and West Beach road Berm, be referred to the February 16, 2021, General Government Committee meeting.

  Carried

19.2

Resolution #GG-437-20, Regarding Appointment of Department Liaisons and Deputy Mayor (Referred from the November 30, 2020 General Government Committee Meeting)

• Resolution # GG-037-21
  Moved by Councillor Neal
  Seconded by Councillor Zwart

  That Report CAO-023-20 be received;

  That the Members of Council be designated as a Department Liaison, for a one year term ending December 31, 2021 as follows:

  Planning & Development Services	Councillor Anderson
  Public Works	Councillor Hooper
  Community Services	Councillor Traill
  Legislative Services	Councillor Jones
  Financial Services	Councillor Neal
  Corporate Services	Mayor Foster
  Emergency Services	Councillor Zwart

   

  That a Member of Council be appointed as a Liaison for Economic Development, to be Council's representative on the Clarington Board of Trade to report to Council;

  That the Economic Development Liaison be considered at the January 25, 2021 General Government Committee meeting; and

  That Department Heads, or designate, only be required to attend Council of Committee meetings if there is a matter on the agenda pertaining to their Department, or if a Member of Council requests department representation, prior to the meeting, for the purpose of answering a question (s) pertaining to their department.

  Carried as Amended
• Resolution # GG-038-21
  Moved by Councillor Neal
  Seconded by Councillor Hooper

  That the foregoing Resolution #GG-037-21 be amended by replacing the words "Corporate Services" with the words "Office of the CAO".

  Carried

20.

Confidential Reports

There were no Reports for this Section of the Agenda.

• Closed Session

  Resolution # GG-039-21
  Moved by Councillor Traill
  Seconded by Councillor Zwart

  That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing two matters that deal with a proposed or pending acquisition or disposition of land by the municipality or local board.

  Carried

  Rise and Report

  The meeting resumed in open session at 4:40 p.m.

  Mayor Foster advised that two items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed on a procedural matter and one resolution was passed to provide direction to Staff.

  
  

21.

Adjournment

• Resolution # GG-040-21
  Moved by Councillor Hooper
  Seconded by Councillor Traill

  That the meeting adjourn at 4:41 p.m.

  Carried