Clarington Public Library Regular Board Meeting Agenda

Meeting #:

Date:

Thursday, May 22, 2025

Time:

6:30 P.m. - 8:30 P.m.

Location:

Bowmanville Mezzanine Room or Electronic Participation for Board Members

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1.

Call to Order

2.

Land Acknowledgement (Board Chair or Designate)

The Municipality of Clarington is situated within the traditional and treaty territory of the Mississaugas and Chippewas (chip-uh-WUHS) of the Anishinabeg (uh-NISH-in-NAH-bek), known today as the Williams Treaties First Nations. Our work on these lands acknowledges their resilience and their longstanding contributions to the area now known as the Municipality of Clarington.

3.

Approval of Agenda

• THAT the Clarington Public Library Board approve the agenda of the May 22, 2025, Regular Board Meeting.

4.

Disclosure of Conflict of Interest

5.

Closed Session

In accordance with the Public Libraries Act, R.S.O 1990, Section 16.4 the meeting will move into closed session to discuss: (a) the security of the property of the Board; and (b), discuss personal matters about an identifiable individual.

• THAT the Clarington Public Library Board move into closed session.
  
  THAT the Clarington Public Library Board approve the motions made in closed session.

6.

Consent Items

• THAT the Clarington Public Library Board receive and approve the items in Consent.

6.1

Adoption of the Minutes

6.1.1

Adoption of the Minutes of the April 24, 2025 Regular Board Meeting

6.2

Correspondence, Media, Memoranda for Information

6.2.1

Correspondence from J. Newman, Deputy Clerk, Municipality of Clarington regarding the Sarah Jane Williams Heritage Centre (SJWHC)

6.2.2

Durham Region News Article dated May 12, 2025 “Targeting more rural areas: Clarington launches new book locker service in Hampton”

6.2.3

Memo: 2025 CLMA April Financial Report

6.3

Staff Reports

7.

Discussion Period

7.1

Administrative Report No. A29-25: May 2025 Chief Executive Officer Report

• THAT the Clarington Public Library Board receive Administrative Report No. A29-25: May Chief Executive Officer Report as information. 

7.2

Administrative Report No. A30-25: May 2025 Curator & Manager Heritage Services Report

• THAT the Clarington Public Library Board receive Administrative Report No. A30-25: May 2025 Curator & Manager Heritage Services Report as information; and
  
  

  THAT the Clarington Public Library Board approve the items listed in the Deaccession List 2025-05 (Appendix A) for removal from the Museums & Archives collections.

7.3

Administrative Report No. A31-25: 2025 Q1 Operations Report

• THAT the Clarington Public Library Board receive Administrative Report No. A31-25: 2025 Q1 Operations Report as information.

8.

New Business 

9.

Adjournment

• THAT the Clarington Public Library Board meeting be adjourned at   p.m.