If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131

Joint General Government and Planning and Development Committees

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams)
Members Present:
  • Mayor A. Foster,
  • Councillor G. Anderson,
  • Councillor R. Hooper,
  • Councillor J. Jones,
  • Councillor J. Neal,
  • and Councillor M. Zwart
Regrets:
  • Councillor C. Traill
Staff Present:
  • A. Allison,
  • J. Newman,
  • L. Patenaude,
  • G. Acorn,
  • S. Brake,
  • R. Maciver,
  • T. Pinn,
  • J. Gallagher,
  • M. Perini,
  • and R. Windle
Other Staff Present:
  • B. Weiler, F. Langmaid, A. Burke, L. Backus, T. Gamble, S. Parish, B. Radomski, B. Rice, K. Richardson, C. Salazar, E. Schaefer


Councillor Anderson called the meeting to order at 9:30 a.m.

Councillor Zwart led the meeting in the Land Acknowledgement Statement.

There were no disclosures of interest stated at this meeting.

Members of Committee announced upcoming community events and matters of community interest.

Lisa Backus, Principal Planner and Stacey McCulloch, Plan Partnership, made a verbal presentation to accompany an electronic presentation.

  • Suspend the Rules

    Resolution #JC-036-21
    Moved byCouncillor Hooper
    Seconded byMayor Foster

    That the Rules of Procedure be suspended to extend the Presentation for an additional 6 minutes.

    Carried

    Sandra Moore, President of Wilmot Creek Homeowners' Association (WCHA) was present to provide comments. Ms. Moore explained that the WCHA has been involved since the beginning of the project and expressed her concerns relating to the construction phase and entrance into the community during that time. She stated that the residents have an issue with noise mitigation with the new development as they are still awaiting the train whistle cessation. Ms. Moore added that the residents are concerned with the entrance security and explained that they support the plan and will continue to be involved in all phases of the development.


  • Resolution #JC-037-21
    Moved byMayor Foster
    Seconded byCouncillor Jones

    That Report PDS-052-21 be received;

    That the proposed Secondary Plan and Official Plan Amendment (COPA 2021- 0005) continue to be reviewed and processed;

    That Staff report back to Council with a Recommendation Report; and

    That all interested parties listed in Report PDS-052-21 and any delegations be advised of Council’s direction regarding this Public Meeting report.

    Carried

Brandon Weiler, Senior Planner, made a verbal presentation to accompany an electronic presentation.

Paul King, Planning and Development Consultant, on behalf of applicant was present regarding the application.  Mr. King provided an overview of the location, proposed development and the existing zoning of the site. He explained the planning policy framework and noted the property is within the urban boundary, meets the PPS standard and conforms with the Region of Durham Official Plan.  Mr. King stated that the lands are located within the build-up area of Map B of Clarington's Urban Structure and added that the development proposal conforms to the Built Form requirements for new neighbourhoods. He provided an overview of the supporting studies and plans that were completed to support the application. Mr. King displayed an aerial photo of the detailed draft plan and thanked Members of Committee for their time.

Derek Hart, Property Owner of 686 North Street, was present regarding the application. Mr. Hart expressed his concern regarding the driveway easement onto his property. 

  • Resolution #JC-038-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That Report PDS-053-21 be received for information only;

    That Staff receive and consider comments from the public and Council with respect to the Draft Plan of Subdivision and Zoning By-law applications; and

    That all interested parties listed in Report PDS-053-21 and any delegations be advised of Council’s decision.

    Carried

    The Public Meeting concluded at 10:42 a.m.


David Veenstra, St. Marys Cement Community Relations Committee, was present regarding the St. Marys Cement Community Relations Committee (CRC) Annual Report. He explained the background of the committee and what information is included in the annual report. Mr. Veenstra stated that the CRC helps find viable solutions for air quality, noise and operations of St. Marys. He explained that cedar crest beach erosion continues to impose on-going challenges to residents.

John Fahey outlined the topics that the CRC committee discussed in 2021. He stated that a Blast Liaison Committee was created to share blasting activities, engage with the community, and added that blasting experts are brought in to evaluate and assist in mitigating blasts.  Mr. Fahey explained where the air monitoring locations are and stated that they are created to monitor and address any concerns that are submitted from residents. He provided an overview of the 2020 St. Marys blast summary, vibration levels, PM10 continuous monitoring program, PM10 HiVol Monitoring Program, 2020 NOx emissions, and SO2 Emissions. Mr. Fahey provided an overview of the 2020 community concerns received by St. Marys and how they addressed those concerns.  He noted the environmental improvements for the community including the Ultimate Cell Continuous Combustion Unit (UC3) and Alternative Low Carbon Fuel program. Mr. Fahey stated that the corporation is committed to being carbon neutral by 2050 and noted their community engagement. Mr. Plaza and Mr. Veenstra answered questions from Members of Committee.

  • Resolution #JC-039-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That the Delegation of David Veenstra, St. Marys Cement Community Relations Committee Co-Chair, and Tanya Pardy, Ruben Plaza, Yhon Downie and John Fahey, St. Marys Cement, Regarding the St. Marys Cement Community Relations Committee Annual Update, be received with thanks.

    Carried Later in the Meeting, see following motion
  • Suspend the Rules

    Resolution #JC-040-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That the Rules of Procedure be suspended to allow Ruben Plaza, St. Marys Cement, to answer questions from Members of Committee.

    Carried
  • Resolution #JC-041-21
    Moved byCouncillor Neal
    Seconded byMayor Foster

    That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-039-21 for a second time.

    Carried

    The foregoing Resolution #JC-039-21 was then put to a vote and carried.


Renata Young was present regarding a request to move a streetlight on Harry Lee Crescent in Courtice. She presented Tom Spanidis to speak on her behalf. Mr. Spanidis explained that Ms. Young is requesting a resolution, to relocate the streetlight that encroaches on her property. He provided an overview of the property development phases and stated that Ms. Young was under the impression she purchased a house with a 3-car garage. Mr. Spanidis cited the consultant declaration and compared drawings of the property. He explained that Ms. Young wasn't given the correct plan and was advised that the pole was not going to be an obstruction to the driveway. Mr. Spanidis stated that the pole was never addressed and questioned if a home can be built knowing there is an obstruction to the driveway and if the builder applied for a variance for the streetlight.

Renata Young stated that she spoke to the builder and confirmed they are reviewing the matter. She explained that she met with the developer and builder and stated that the developer said they can move the pole, but the boulevard would still stick out. Ms. Young noted that Mayor Foster and Councillor Hooper visited her property and agreed the streetlight should be moved.

  • Suspend the Rules

    Resolution #JC-042-21
    Moved byCouncillor Jones
    Seconded byCouncillor Zwart

    That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes.

    Carried

    Ms. Young explained that the developer didn't follow the protocols and stated that it should be moved at their expense. She noted that the grading and boulevard should have been changed and requested to have the streetlight relocated so she has access to her driveway and garage.


  • Resolution #JC-043-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That the delegation of Renata Young regarding a Request to Move Streetlight on Harry Lee Crescent in Bowmanville, be referred to Staff.

    Carried

Brian Reid withdrew his delegation.

  • Resolution #

    The Committee recessed for their one hour scheduled break in accordance with the Procedural By‑law.

     

    The meeting reconvened at 1:02 p.m. with Councillor Anderson in the Chair.


Wendy Bracken was present regarding the Provincial Review of Ontario Regulation 79/15 Alternative Low-Carbon Fuels of the Environmental Protection Act. Ms. Bracken stated that there are long standing concerns that remain unaddressed and need attention. She expressed her concerns regarding the regulation having no limits on the number of materials used in fuel blends or on important fuel parameters including halogen content. Ms. Bracken stated that the regulation is a back door pass exempting industries burning garbage from requiring a waste ECA under the Environmental Assessment Act. Ms. Bracken added that respected environmental groups, law associations, and citizens registered major concerns when the regulation was first released. She expressed her concerns regarding the carbon dioxide emission intensity report, the ALCF sample and monitoring requirements. Ms. Bracken explained that she was disturbed to hear the comments from St. Marys regarding dioxins and furans. She added that dioxins and furans are happening and displayed the reference reports. Ms. Bracken expressed her concerns regarding O. Reg 419/05.

  • Suspend the Rules

    Resolution #JC-044-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes.

    Carried

    Ms. Bracken explained that O. Reg. 79/15 fails to require monitoring/reporting of GHG emissions and includes no verification mechanism. She stated that St. Marys predicted significantly lower CO2 intensities, but the emissions were higher in the ALCF trail. Ms. Bracken requested that Committee support Councillor Zwart’s motion, listed on the agenda as item 9.1.3, and to include citizens in the discussion with the Ministry. Ms. Bracken answered questions from Members of Committee.


Wendy Bracken was present regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320). She stated that the environmental registry website is not accessible to the public and had to request information. Ms. Bracken expressed her concerns regarding the application and how it will promote combustion. She stated that their testing doesn't measure UC3 emission impacts and that additional GHG emissions/impacts should also be monitored. Ms. Bracken stated that she is concerned with the redacted information of ALCF tonnages. She explained that the overview of ERO comments is due Friday, October 29, 2021, and urged Staff to submit comments. Ms. Bracken noted that she is concerned with the timing of the application and the insufficient documentation provided.

  • Resolution #JC-045-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That the Delegation of Wendy Bracken, regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to submit comments to the Ministry.

    Referred

    See following motion


  • Resolution #JC-046-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Item 6.5, delegation of Wendy Bracken, regarding Concerns regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be considered after Item 6.7.

    Carried

Linda Gasser was present regarding Provincial Review of Ontario Regulation 79/15 Alternative Low-Carbon Fuels of the Environmental Protection Act. Ms. Gasser requested that the consultation challenges be considered for inclusion on Item 9.1.3. She provided examples on the challenges of obtaining any material from St. Marys. Ms. Gasser expressed her concerns regarding the timing of the application and stated she was not notified of the application even though she is registered as an interested party. She added that there are no supporting documents on St. Marys website or indigenous consultation on the application. Ms. Gasser suggested changes to Item 9.1.3.

Linda Gasser withdrew her delegation regarding this matter.

Resolution #JC-045-21 was now before Committee.

  • Resolution #JC-045-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That the Delegation of Wendy Bracken, regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to submit comments to the Ministry.

    Motion Withdrawn
  • Resolution #JC-047-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That the delegation of Wendy Bracken, regarding St. Marys Cement's application to amend their current ECA to install an "Unlimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to submit comments to the ERO by Friday, October 29, 2021.

    Carried
  • Suspend the Rules

    Resolution #JC-048-21
    Moved byCouncillor Jones
    Seconded byCouncillor Zwart

    That the Rules of Procedure be suspended to add the delegation of Kerry Meydam to the Agenda.

    Carried
  • Resolution #JC-049-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Communication Items 8.1 to 8.4, be received for information.

    Carried
  • Resolution #JC-050-21

    That Communication Item 8.1, Minutes of the Energy from Waste - Waste Management Advisory Committee dated September 28, 2021, be received for information.

  • Resolution #JC-051-21

    That Communication Item 8.2, Minutes of the Historic Downtown Bowmanville Business Improvement Area dated September 14, 2021, be received for information.

  • Resolution #JC-052-21

    That Communication Item 8.3, Minutes of the Ganaraska Region Conservation Authority dated September 16, 2021, be received for information.

  • Resolution #JC-053-21

    That Communication Item 8.4, Minutes of the Newcastle Business Improvement Area dated October 14, 2021, be received for information.

  • Resolution #JC-054-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report PDS-054-21 be received for information.

    Carried
  • Resolution #JC-055-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That Report PDS-055-21 be received;

    That the Official Plan Amendment 129 attached to PDS-055-21 as Attachment 3 be approved;

    That the Zoning Bylaw Amendment attached to PDS-055-21 as Attachment 4 be approved;

    That Staff from Legislative Services present to Council a new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with the Municipality;

    That staff approve applications for Additional Dwelling Units only after Council approves the new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with Municipality;

    That Staff be directed to request in writing the Ministry of Municipal Affairs and Housing review the restrictions to provide further flexibility for Additional Dwelling Units within the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan;

    That Staff monitor the implementation of these Amendments for Additional Dwelling Units for one (1) year after approval of the Amendments and report this monitoring to Council with any recommended changes to policies, standards, or processes; and

    That all interested parties listed in Report PDS-055-21 and any delegations be advised of Council’s decision.

    Referred

    Later in the meeting, see following motions.


  • Amendment:
    Resolution #JC-056-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the foregoing resolution #JC-055-21 be amended by adding the following after paragraph 3:

    That Section 3.2 b and c of the proposed by-law, be amended by replacing the words "Clarington Official Plan " with the words "Clarington zoning by-laws".

    Referred

    See following motion.


  • Resolution #JC-057-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Report PDS-055-21, be referred to the November 1, 2021, Council meeting.

    Carried
  • Resolution #JC-058-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    Whereas the Municipality of Clarington is one of only two communities in Ontario where a local manufacturing facility (St. Marys Cement) has been granted approved under Regulation 79/15 (O.Reg. 79/15) of the Environmental Protection Act to use Alternative Low Carbon Fuel (ALCF) in place of the use of coal and petroleum coke, the location of which is in close proximity to a municipal solid waste thermal treatment facility;

    Whereas O.Reg. 79/15 sets out eligible alternative fuel sources that include municipal waste, exempts certain approved ALCF activities from requiring a waste disposal Environmental Compliance Approval, and establishes limited operational parameters for approved facilities but does not stipulate applicable air quality monitoring or emissions control requirements;

    Whereas the Ministry of Environment, Conservation and Parks (MECP) recently consulted with the public on proposed changes to O.Reg. 79/15 to make it easier for energy-intensive industries to substitute the use of fossil fuels with ALCFs;

    Whereas residents of Clarington brought forward concerns to local Council with regard to the proposed changes to O.Reg 79/15, which were informed by their familiarity with  the application of the legislation locally; and

    Whereas the MECP’s current review of O.Reg. 79/15 did not propose changes to other components of, or potential gaps in the legislation that were a concern to Council and area residents when consulted during St. Marys Cement’s recent application for the expanded use of ALCFs;

    Therefore, be it resolved that the Municipality of Clarington continues to support the objective to reduce the use of fossil fuels and their associated greenhouse gas (GHG) emissions and address climate change;

    That the Municipality of Clarington respectfully requests the Provincial Government undertake a full review of O.Reg. 79/15 under the Environmental Protection Act with a view to:

    • Providing greater control and monitoring of fuel content and on the emissions from approved facilities to ensure the advancement of GHG reduction is not being achieved at the cost of impacted air quality or community health;
    • Ensuring the cumulative effects of proposals on communities is considered as part of a thorough and comprehensive assessment of applications for ALCF use; and
    • Providing mechanisms to monitor and verify that cumulative effects at not occurring and a fulsome analysis to ensure GHG reductions are being achieved by fuel switching.

    That a copy of this resolution be forwarded to the Honourable David Piccini, Minister of Environment, Conservation and Parks, MPP (Northumberland-Peterborough South) and Lindsey Park, MPP (Durham).

    Carried as Amended

    Later in the meeting, see following motion.


  • Amendment:
    Resolution #JC-059-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That the foregoing Resolution #JC-059-21 be amended by adding the following:

    That bullet 3 be amended by adding the word "adverse" after the words "verify that" and replacing the word "at" with the word "are" after the word "effects"; and

    That the following be added at the end, as bullet four:

    Improved public awareness of proposed projects and access to project information.

    Carried Later in the Meeting, see following motion
  • Recess

    Resolution #JC-060-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Committee recess for 5 minutes, to address technical issues.

    Carried

    The meeting reconvened at 2:52 p.m. with Councillor Anderson in the Chair. 


  • Amendment:

    Resolution #JC-061-21
    Moved byMayor Foster
    Seconded byCouncillor Neal

    That the foregoing Resolution #JC-059-21 be amended by adding the following:

    That the words "and communications" be inserted after the word "mechanisms" and the word "publicly" be added after the words "monitor and"; and

    That the following be added to the last paragraph:

    That a copy of Council's decision be forwarded to Loyalist Township Council.

    Carried

    That the foregoing Resolution #JC-059-21 was then put to a vote and carried, as amended.


  • Main Motion as Amended:

    Resolution #JC-062-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    Whereas the Municipality of Clarington is one of only two communities in Ontario where a local manufacturing facility (St. Marys Cement) has been granted approved under Regulation 79/15 (O.Reg. 79/15) of the Environmental Protection Act to use Alternative Low Carbon Fuel (ALCF) in place of the use of coal and petroleum coke, the location of which is in close proximity to a municipal solid waste thermal treatment facility;

    Whereas O.Reg. 79/15 sets out eligible alternative fuel sources that include municipal waste, exempts certain approved ALCF activities from requiring a waste disposal Environmental Compliance Approval, and establishes limited operational parameters for approved facilities but does not stipulate applicable air quality monitoring or emissions control requirements;

    Whereas the Ministry of Environment, Conservation and Parks (MECP) recently consulted with the public on proposed changes to O.Reg. 79/15 to make it easier for energy-intensive industries to substitute the use of fossil fuels with ALCFs;

    Whereas residents of Clarington brought forward concerns to local Council with regard to the proposed changes to O.Reg 79/15, which were informed by their familiarity with  the application of the legislation locally; and

    Whereas the MECP’s current review of O.Reg. 79/15 did not propose changes to other components of, or potential gaps in the legislation that were a concern to Council and area residents when consulted during St. Marys Cement’s recent application for the expanded use of ALCFs;

    Therefore, be it resolved that the Municipality of Clarington continues to support the objective to reduce the use of fossil fuels and their associated greenhouse gas (GHG) emissions and address climate change;

    That the Municipality of Clarington respectfully requests the Provincial Government undertake a full review of O.Reg. 79/15 under the Environmental Protection Act with a view to:

    • Providing greater control and monitoring of fuel content and on the emissions from approved facilities to ensure the advancement of GHG reduction is not being achieved at the cost of impacted air quality or community health;
    • Ensuring the cumulative effects of proposals on communities is considered as part of a thorough and comprehensive assessment of applications for ALCF use;
    • Providing mechanisms and communications to monitor and publicly verify that adverse cumulative effects are not occurring and a fulsome analysis to ensure GHG reductions are being achieved by fuel switching; and
    • Improved public awareness of proposed projects and access to project information.

    That a copy of this resolution be forwarded to the Honourable David Piccini, Minister of Environment, Conservation and Parks, MPP (Northumberland-Peterborough South) and Lindsey Park, MPP (Durham), and Loyalist Township Council.

    Carried

Councillor Hooper chaired this portion of the meeting.

  • Resolution #JC-063-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That Report PWD-027-21 be received;

    That the By-law attached to Report PWD-027-21, as attachment 1, be approved; and

    That all interested parties listed in Report PWD-027-21 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #JC-064-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That the use of the Outdoor Recreation Miscellaneous account, to fund the overage for the Samuel Wilmot Nature Area Viewing Platform Replacement project, be approved.

    Carried
  • Resolution #JC-065-21
    Moved byCouncillor Jones
    Seconded byCouncillor Neal

    Whereas the residents of Courtice enjoy the use of the Courtice Leash Free Dog Park and have been requesting lighting for safety and increased enjoyment of the park especially during the winter months;

    Be it resolved that Staff investigate and install lighting at the Courtice Leash Free Dog Park with appropriate funding from the Outdoor Recreation Misc. Upgrade Account.

    Referred

    Later in the meeting, see following motion.


  • Resolution #JC-066-21
    Moved byMayor Foster
    Seconded byCouncillor Zwart

    That the foregoing Resolution #JC-065-21 be referred to the 2022 Budget Deliberations.

    Yes (4)Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
    No (2)Councillor Jones, and Councillor Neal
    Absent (1)Councillor Traill
    Carried on a recorded vote (4 to 2)

    Later in the meeting, see following motion.


  • Resolution #JC-067-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-066-21 for a second time.

    Carried
  • Resolution #JC-068-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the foregoing Resolution #JC-066-21 be amended by replacing “the 2022 Budget Deliberations” to “the November 1, 2021, Council Meeting.”

    Yes (3)Councillor Anderson, Councillor Jones, and Councillor Neal
    No (3)Mayor Foster, Councillor Hooper, and Councillor Zwart
    Absent (1)Councillor Traill
    Motion Lost on a recorded vote (3 to 3)

    The foregoing Resolution #JC-066-21 was then carried on a recorded vote.


Councillor Jones chaired this portion of the meeting.

  • Resolution #JC-069-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Report LGS-027-21, and any related communication items, be received;

    That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved; and

    That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

    Carried as Amended

    Later in the meeting, see following motion.


  • Resolution #JC-070-21
    Moved byCouncillor Neal
    Seconded byCouncillor Hooper

    The foregoing Resolution #JC-069-21 be amended by adding the following after paragraph 2:

    That Policy F110, Use of Corporate Resources for Election Purposes, be amended by adding the following to Section 5.7:

    Announcements and quotations by all Members of Council, which normally may appear in the one-page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality in public communications.

    Yes (6)Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart
    Absent (1)Councillor Traill
    Carried on a recorded vote (6 to 0)
  • Main Motion as Amended:

    Resolution #JC-071-21
    Moved byMayor Foster
    Seconded byCouncillor Hooper

    That Report LGS-027-21, and any related communication items, be received;

    That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved with the following amendment:

    That Policy F110, Use of Corporate Resources for Election Purposes, be amended by adding the following to Section 5.7:

    Announcements and quotations by all Members of Council, which normally may appear in the one-page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality in public communications; and

    That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

     

    Carried
  • Resolution #JC-072-21
    Moved byCouncillor Hooper
    Seconded byMayor Foster

    That Report LGS-028-21 and any related communication items, be received; and

    That the By-law included as Attachment 1 to Report LGS-028-21, be approved.

    Carried

Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her motion.

Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her motion.

Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her motion.

  • Resolution #JC-073-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That Report FSD-049-21 and any related communication items, be received;

    That Staff work with the hall and arena boards to determine the preferred structure of a Municipal Services Board or a Municipal Facility and bring back to Council the appropriate by-laws;

    That Staff include in the 2022 budget for consideration the costs to fund, and if necessary, procure, winter control, grass-cutting/garden maintenance, pest control and waste management services at the hall and arena boards;

    That Council approves in principle the four-step roadmap for Community Board Sustainability; and

    That all interested parties listed in Report FSD-049-21 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #JC-074-21
    Moved byCouncillor Hooper
    Seconded byMayor Foster

    That Report FSD-046-21 and any related communication items, be received;

    That Coco Paving Inc. with a total bid amount of $701,136.73 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-18 be awarded the contract for the work required to complete the Flett St. and Parkway Ave. Reconstruction project;

    That GHD Limited with a total bid amount of $38,261.76 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of the PQ2019-1 roster process be awarded the contract for the contract administration and inspection portion of this project;

    That the total funds required for this project in the amount of $830,400.00 (net HST rebate), which includes the construction cost of $701,136.73 (net HST rebate); contract administration and inspection cost of $38,261.76 (net HST rebate) and other costs such as design, material testing, and contingencies in the amount of $91,001.51 (net HST rebate) is within the approved project budget and will be funded as follows:

    Description

    Account Number

    Amount

    Parkway Ave Area Reconstruction

    110-32-330-83202-7401

    $285,000

    Flett St. Reconstruction and Parkway Cres Sidewalk

    110-36-330-83357-7401

    470,000

    Sidewalk Replacement

    110-36-331-83215-7401

    75,400

    That all interested parties listed in Report FSD-046-21 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #JC-075-21
    Moved byCouncillor Zwart
    Seconded byMayor Foster

    That Report FSD-047-21 and any related communication items, be received;

    That CSL Group Ltd. with a total bid amount of $767,503.53 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-1 be awarded the contract for the work required to complete the Toyota Trail Connection – Soper Creek Trail to Bowmanville Cemetery;

    That the total funds required for this project in the amount of $930,600.00 (net HST rebate), which includes the construction cost of $767,503.53 (net HST rebate); and other costs such as survey, design, tendering, material testing, tree clearing, inspection and contract administration, permit fees and contingencies, in the amount of $163,096.47 (net HST rebate) will be funded by as follows:

    Description

    Account Number

    Amount

    Toyota Trail – Soper Creek Trail to Haines

    110-32-325-83379-7401

    $620,000

    Various Erosion Protection Works

    110-36-340-83437-7401

    60,000

    Municipal Capital Works Reserve Fund

    511-00-000-00000-7418

    25,060

    Development Charge – Park Development Reserve Fund

    584-00-000-00000-7418

    225,540

    That all interested parties listed in Report FSD-047-21 and any delegations be advised of Council’s decision.

    Carried
  • Resolution #JC-076-21
    Moved byMayor Foster
    Seconded byCouncillor Anderson

    That Report FSD-048-21 and any related communication items, be received;

    That, in accordance with the Appointment to Committee policy, Councillor Zwart be appointed to the Audit and Accountability Committee;

    That the Terms of Reference of the Audit and Accountability Committee be amended to add an alternate member of Council; and

    That all interested parties listed in Report FSD-048-21 and any delegations be advised of Council’s decision.

    Carried

Mayor Foster chaired this portion of the meeting.

  • Resolution #JC-077-21
    Moved byCouncillor Zwart
    Seconded byCouncillor Hooper

    That Item 9.5.1, Memo from Andy Allison, Chief Administrative Officer, Regarding Executive Recruiting Services for Recruitment of a Chief Administrative Officer, be referred to the November 1, 2021, Council Meeting.

    Carried

Members of Committee asked questions to the Department Heads.

  • Suspend the Rules

    Resolution #JC-078-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Rules of Procedure be suspended to extend the meeting until 5:00 p.m.

    Carried
  • Resolution #JC-079-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the Director of Finance/Treasurer be directed to report back on whether growth pays for growth.

    Carried
  • Resolution #JC-080-21
    Moved byCouncillor Anderson
    Seconded byCouncillor Neal

    That the Director of Public Works report back on how York Region paid for their whistle cessation and how certain stops were chosen.

    Carried
  • Resolution #JC-081-21
    Moved byCouncillor Neal
    Seconded byCouncillor Zwart

    That Confidential Report CAO-010-21 be received;

    That recommendation 2 b be approved; and

    That all interested parties listed in Report CAO-010-21 be advised of Council's decision.

    Carried
  • Resolution #JC-082-21
    Moved byCouncillor Neal
    Seconded byCouncillor Jones

    That the meeting adjourn at 4:48 p.m.

    Carried
No Item Selected